Instructions for Posting a Vacancy for an Open Position
When you have a vacant regular or courtesy (temporary) position that you want to post on the Jobs website, please follow the steps below:
Please check with your budget manager to verify the position can be filled.
Add Job Description to WD by submitting edit positions restrictions in Workday. If the JD already exists but you need to make changes follow the same edit position restriction process. Skip this step if JD exists in WD and no changes are needed.
Log on to Jobs@USD to initiate the Personnel Requisition. Instructions here.
Once the Personnel Requisition is fully approved, an Employment Engagement Coordinator will reach out once the position is posted on the Jobs website. They will work with the hiring manager to develop an appropriate recruitment strategy for the position.
Posting Duration Guidelines
Department Only
To be posted/accessed through the MySanDiego Internal Job Opportunities portal; only “regular and temporary” status employees in the department will be able to apply for the position. The minimum posting period is 3 business days.
USD Employees Only
To be posted/accessed through the MySanDiego Internal Job Opportunities portal; only current USD employees will be able to apply for the position. The minimum posting period is 3 calendar days.
USD Website Only
To be posted on USD’s external Jobs website; all USD employees and external applicants will be able to apply for the position. The minimum posting period is 3 calendar days.
Advertise Externally
To be posted on USD’s external Jobs website and any requested external site,be sure to include the desired external advertising sites in the "External Advertising" details field on the Personnel Requisition in Jobs@USD. The minimum posting period is 3 calendar days; however we recommend at least 2 weeks.
It is the hiring manager’s responsibility to verify that a candidate meets the minimum qualifications before moving forward with a candidate to enter the interviewing phase. Please be sure to review the entire application and any attached documents. Reach out to your assigned Employee Engagement Coordinator with any questions or concerns.
There are a number of ways that your Employee Engagement Coordinator can provide additional support in the hiring process. Please contact an Employee Engagement Coordinator to request any additional services.
If you have any questions, please contact our team at hr@sandiego.edu.