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Required Training for All Employees
| Training | Recurrence | Admin & Staff | Student Employees | Contingent Workers |
|---|---|---|---|---|
| Preventing Harassment and Discrimination with Title IX/Clery Module | Every year |
X |
X |
X |
| Workplace Violence Prevention | Every year |
X |
X |
X |
| FERPA Basics | Once hired |
X |
X |
X |
| Managing Bias | Once hired |
X |
Training Descriptions
New Employees
In accordance with the New Employee Learning Path, all new employees (including faculty, administrators, staff, and students) are required to complete certain trainings within 14 days of your start date.
Employees will automatically receive a Workday training assignment, typically within their first week of employment. The process is as follows:
- The employee completes and submits new hire paperwork to Human Resources.
- HR processes the paperwork, typically within 2–3 business days.
- During this time, the employee should claim their USDOne account, as FERPA training notifications are sent via email. (Instructions for claiming a USDOne account can be found here.)
- Once HR processing is complete and USDOne credentials have been established, Workday automatically assigns the training and sends an email notification to the employee.
Employees can also access their assigned training at any time by logging in to Workday and selecting My Learning.
A few important notes:
- In accordance with California Wage and Labor laws, employees will not be issued this training before they officially begin work at the University.
- Faculty who have not received their teaching contracts should contact their academic department for assistance.
- Supervisors of unpaid graduate assistants or teaching assistants on campus who would like to issue FERPA training as a best practice should review our Guidelines for FERPA Training for Unpaid Teaching Assistants. This document details how non-employees can complete FERPA training, as the process is different from what is detailed above
Need more info?
For any specific questions about this process, please contact hrlearning@sandiego.edu.