Information Release Policy Checklist
The following chart summarizes USD's policy for releasing student information to different inquiring parties.
- Student
- Parent or Legal Guardian
- General Public
- School Official
- Student Organization
- Government Agencies
- Prospective Employers
- Other Educational Institutions
| Type of Inquiry | Release Notes |
|---|---|
| Name of student | 1 |
| USD e-mail address | 1 |
| Major field of study | 1 |
| Dates of attendance | 1 |
| Participation in officially recognized activities/sports | 1 |
| Degrees, honors, and awards received | 1 |
| Photograph | 1 |
| Address (local or permanent) | 2 |
| Telephone number (local or permanent) | 2 |
| Class year | 2 |
| Enrollment status | 2 |
| Date and place of birth | 2 |
| Most recent educational institution attended | 2 |
| Class schedule | 2 |
| Parent contact information | 2 |
| Course grades | 2 |
| Grade point average | 2 |
| Class rank | 2 |
| Current academic status | 2 |
| Units completed | 2 |
| Official transcript | 2 |
| Unofficial transcript | 2 |
| Resident status | 2 |
1 = Public record; release to anyone unless student has filed a directory hold
2 = Release to student with photo identification
3 = Release only with student's written authorization
4 = Release for legitimate educational use only
* = In case of emergency, may be released upon approval of Public Safety