Event Registration
On and Off Campus Event Registration
All events should be registered through VirtualEMS. You can also use this system to browse for space or to submit a space reservation request. If you do not have access to EMS, please complete the training below to get started.
To gain access to EMS please ensure you have completed the following:
- Completed the Event Planner Training
- Added your name to the student organization's roster on Torero Orgs
Please allow 1 week after completion to gain access to the system.
EvR Submission Timeline
Please see the chart below as a reference guide as to how far in advance you should be submitting your EvR on EMS.
If your event requires any additional paperwork, you will be invited to attend the weekly Student Org Events Panel to meet with campus partners to complete your paperwork. All required additional paperwork must be completed 1-week prior to your event. Failure to follow these directions could result in a denial of your request.
The review and approval of EvR may take up to five business days. These forms are to be filled out by undergraduate student organizations, Associated Student Government, and Torero Program Board.
- For Graduate Student Life events, please visit Graduate Student Life.
- Avoid potential conflicts with other campus and student organization events! Check the Student Organization Events Calendar before confirming your organization's event details.
- If you have a question when using VirtualEMS, please contact us at usdinvolvement@gmail.com.
- The Event Planning Resource site includes all you need to know about planning a student organization event at USD. Complete with the various forms, check-lists, and policies.