Once a new award is processed by the Office of Sponsored Programs, an award notice is sent to Grants & Contracts. Grants & Contracts then establishes a new account within Workday for that particular award. Provided all paperwork is accurate, a new account will typically be opened within one to three business days.
A cost transfer for goods and services or a correction to expenses already processed may be handled by completing the Journal Entry Request within Workday. A completed Workday Journal Entry Request Form-Grants and confirmation of the Principal Investigator’s approval should be included as attachments on the Journal Entry Request.
If you would like to request a no-cost extension, please contact the Office of Sponsored Programs via email at research@sandiego.edu, or by phone at (619) 260-6825.
A dual set of fringe benefit rates are maintained by the university: one set of rates applicable to Federal grants and contracts, and one set of rates for everything else.
Effective 07/01/2020
| Employee | Federal Programs | USD and Non-Federal |
|---|---|---|
| Benefit Based Employees | 21.70% | 33.50% |
| Retirement Based Employees | 21.70% | 33.50% |
| Non-Benefit Based Employees | 5.60% | 9.50% |
| Non-Benefit Based Students | 0% | 1.40% |
| Facilities and Administrative rate | 40.00% | Varies |
Effective 07/01/2018 - 06/30/2020
| Employee | Federal Programs | USD and Non-Federal |
|---|---|---|
| Benefit Based Employees | 29.30% | 35.65% |
| Retirement Based Employees | 6.70% | 21.68% |
| Non-Benefit Based Employees | 6.70% | 9.68% |
| Non-Benefit Based Students | 0% | 1.39% |
| Facilities and Administrative rate | 39.00% | Varies |
Beginning fiscal year 06/07, the university will allocate a portion of the Facilities and Administrative (F&A) Cost recovered from sponsored programs to the principal investigator, the department, as well as the Dean. To find out more about the procedure, please read the Facilities and Administrative Cost Allocation Policy (PDF).
Please contact the appropriate Grants and Contracts Accountant, according to the list on the Grants and Contracts Contact Information web page.
A Time/Effort Certification is used to ensure that each account is charged only for effort expended for that particular project. In no case should payroll and benefit costs charged to a project exceed the actual percentage of effort expended. Please note that actual payroll charges are changed exclusively through the Departmental Action Form (DAF) submitted to Human Resources/Payroll through Rondi Stein, Vice President, Provost. It is the responsibility of the Project Director and cognizant Dean to ensure DAFs are processed in a timely manner such that payroll and benefits costs are properly charged.