Federal Work-Study Job Opportunities

The Graduate Student worker will take minutes for the Graduate Studies Committee; attend all meetings for the Graduate Studies Committee; help set the agenda for the Graduate Studies Committee, up to, but not confined to inviting guests to attend the meetings; organize receptions for graduate students and faculty; organize outings for graduate students and faculty; perform research for the Graduate Studies Committee
when it pertains to the life of graduate students at USD; and know how to use social media and other IT tasks as they pertain to the life of graduate students at USD.

Knowing how to use MS Word; design Excel Sheets; and perform other administrative tasks from filing to conducting research on the Internet to meet the needs of the Graduate Studies Committee.

Schedule: Monday through Thursday (flexible)

To apply, please complete the following Application.

We are seeking an engaged, friendly, ambitious grad assistant to work in the Honors Program.
This student-serving, mission-driven program offers meaningful curricular and extracurricular for motivated undergraduates, including unique courses, special events, individual and group advising, and research mentorship.
We seek a graduate assistant for 20 hours per week to support our program in the following
ways:
-Help coordinate arrangements for Honors events, meetings, and travel
-Assist with managing projects and program within Honors
-Maintain and audit student data
-Create MyPostings to advertise the program and its events, students
and faculty
-Draft and collaborate on news spotlights and articles featuring honors
students and faculty
-Assist with coordinating applications and events associated with
Admissions
-Facilitate additional requests of Director and Assistant Director that
emerge on an ad hoc basis
-Staff the Honors suite, greet students and assist them with basic
requests and favorable represent the honors program
-Replenish office supplies and maintain clean and tidy space within the
Honors suite

The ideal candidate is self-directed and innovative, as well as friendly and patient. They must work well with students and be comfortable speaking and corresponding with faculty, staff, and administration. The candidate must be a self-starter who has strong time management skills and enjoys a variety of tasks, including working with large sets of data. Applicants should be familiar with basic office procedures and etiquette, detail-oriented and accurate, and able to move adeptly between urgent tasks and long term projects. Strong writing skills are important.
Applicant must be able to adhere to strict confidentiality when handling student data.
Operating knowledge, or strong willingness and ability to learn, Banner System, DegreeWorks, Salesforce, Canva, G Suite applications and Excel.
Students working towards an M.A. in Leadership or Higher Education Leadership may find the role to be an especially good match.
Recent graduates of the USD Honors Program or students with familiarity of Honors Programs are particularly desirable.

Schedule: Between 8:30 AM - 5 PM, Monday-Friday, 20 hours per week, and occasional assistance after hours to assist with
hallmark events.

To apply, please complete the following Application.

GENERAL PURPOSE:
A central component of this role is research translation, assisting the team in transforming research findings into accessible reports, presentations, and practical recommendations (market-to-go strategies) for educational organizations.
This position offers graduate students meaningful experience in applied educational research, program evaluation, research communication, and project coordination while working on real-world educational challenges.
The ideal candidate is organized, collaborative, visually oriented, and passionate about educational equity and innovation.

KEY RESPONSIBILITIES AND DUTIES
This role balances support for research coordination, client-facing translation, and program operations.
1. Research-to-Market Translation & Client Strategy (45%)
Evidence Translation: Assist the Research Team with the translation of educational research and data into clear, user-friendly go-to-market (GTM) or business briefs for organizations.
Client Presentation & Pitch Decks: Work with the Research Team to design and organize visually compelling slide decks (Google Slides/PowerPoint) that clearly explain the research findings, market opportunities, and/or value of educational products and programs.
Market & Competitor Research: Conduct basic market scans to help the team align JI's evidence-based programs with current EdTech market trends.
Collaborative Brainstorm Sessions: Participate in collaborative brainstorming sessions related to educational innovation, research design, and product development.
2. Research & Evaluation Support (45%)
Literature Reviews: Support the research team with gathering, synthesizing, and summarizing evidence related to STEM education, EdTech, innovation, technology, and learning sciences.
Data Organization: Support the design and development of electronic surveys (Qualtrics), and the development of focus group interview protocols. Assist with quantitative and qualitative data entry, cleaning, and preliminary analysis.
Reports: Assist with writing and formatting research reports and executive summaries.
3. Program Administration & Logistics (10%)
Stakeholder Support: Help maintain clear communications with participating teachers, schools, and external partners.
Peer-mentoring: Provide mentorship to undergraduate students.

MINIMUM AND PREFERRED QUALIFICATIONS

Minimum Qualifications
Education: Current graduate student in Education, Educational Technology, Business Administration (MBA), Marketing, Communication, or a related field.
Translation & Visual Skills: Experience with taking complex ideas and presenting them simply.
Research & Data Comfort: Basic familiarity with social science research; comfortable using digital survey platforms (Qualtrics) and spreadsheets (Excel/Google Sheets) to organize data.
Technical Proficiency: Advanced knowledge of Google Workspace (Docs, Sheets, Slides) and Microsoft Office suite.
Mission Alignment: A strong commitment to educational equity, diversity, and inclusion.

Preferred Qualifications
Prior experience in school environments (as a teacher, tutor, or program assistant).
An interest in educational technology, product design, or client-facing consulting.

PERFORMANCE EXPECTATIONS: KNOWLEDGE, SKILLS, AND ABILITIES:
is friendly and patient; works well with people (students, faculty, staff, families, community members, leaders); is self-directed, innovative, and highly organized; excellent at managing time; and enjoys a variety of tasks.
is familiar with basic office procedures and etiquette; must be detail-oriented and able to move adeptly between urgent tasks and long term projects.
has strong writing skills.
must adhere to strict confidentiality (human subjects protection).

Schedule: Between 9AM to 5PM, Flexible based on class schedule, Monday to Friday.

To apply, please complete the following Application.

Knauss School of Business, Student Success Center (SSC) Graduate Student Assistant Job Description:
Provide clerical and administrative support to the Assistant Dean in the Knauss School of Business Student Success Center as well as the Student Success Specialist and SSC coordinators, advisors, and career service managers, including data collection as well as benchmarking and assessing programs and initiatives with the Knauss School of Business and other administrative duties as needed.

Duties may include:

- Student Support

- Center Logistics (Assisting with revising operational processes to enhance student centricity and efficiency)

- Initiatives and Projects (Assisting with developing programs and initiatives; Conducting benchmarking for programs and initiatives; Coordinating and sometimes assisting in distribution, collection, and return of various assessment instruments throughout the year)

- Assisting with the review and administration of the Knauss School of Business scholarships

- Assisting with covering the front desk and coordinating the undergraduate student assistants who sit at the front desk

- Assisting with other duties as assigned by the Assistant Dean and Student Success team members

This position requires proficiency in research, data management and a general familiarity with academic programs within the Knauss School of Business.

Schedule: Between 8:00am-5:00pm, 7-10 hours per week, Monday through Friday, 2-3 shifts per week.

To apply, please complete the following Application.

This position operates under the direct supervision of the Director of the MAIR Program and the the Department of Political Science and International Relations' Executive Assistant.
Graduate Student Assistants serve as general administrative support for graduate and combined degree students and graduate faculty members. 

Job Responsibilities:

Community, Alumni, University & Prospective Student Relations (30%)

Develop, maintain, improve and update MAIR website
Assist with the development of a communications plan for MAIR Alumni and prospective students
Develop alumni section of website and help develop alumni network 
Develop and maintain graduate program’s social media presence, include ties on LinkedIn with alumni groups, including creating event flyers and organizing content for regular MAIR newsletter. 
Develop and maintain contact, ties and communications with key community stakeholders including: military, business (defense contractors), and educational.
Using knowledge as a graduate student and graduate student life, give campus informational tours to introduce the program and faculty (virtual and in person) to prospective students.
Using knowledge as a graduate student and graduate student life, liaise with current and prospective students and applicants regarding the program 

Develop Materials for Varied Audiences (30%)

Assist in the development of presentations regarding MAIR
Assist in development of online versions of program events
Assist with the development of publications and presentations regarding MAIR
Organize MAIR presence and represent MAIR at key foreign policy fairs and information and career fairs (in person and virtual)

Research, Assessment & Dissemination (20%) 

Assist with maintenance of records/databases for student and faculty, including contact with prospective and current applicants and alumni. 
Maintain time, effort, and quality of engagement records for the program (students, faculty)
Analyze quantitative and qualitative data in collaboration with project assessment personnel.
Under the guidance of the program director, assist in the assessment of success of program goals using quantitative and qualitative methods. 
Collect, compile and analyze data related to student assessment through surveys, observation, etc.
Maintain student performance records for Fall, Spring, Intersession & Summer terms.

Miscellaneous Administrative Duties (20%)

Perform administrative duties as required or assigned to support the graduate program, its director and its faculty (e.g., Arrange meeting times for events, reserve rooms, parking, pay stipends.)
Help plan and schedule graduate related events
Greet visitors and answer phone calls and emails in a friendly and efficient manner. 
Maintain records and keep track of the budget and expenditures.
Maintain and track records of applicants, including tracking missing information and materials.

All full time MAIR students are encouraged to apply (applicants from other graduate programs are welcome to apply, too). General office experience is preferred, but not necessary. Ability to take initiative and anticipate projects. Familiarity with social media platforms. Ability and willingness to maintain a high level of confidentiality. Strong verbal and written communication skills. Some experience with word processing, spreadsheet applications, email correspondence, and marketing platforms. Requires strong time management skills.

Schedule: Flexible; Monday through Friday

To apply, please complete the following Application.

Assist students and their parents via phone and email with financial aid questions regarding eligibility, awards, and requirements. Collaborate with Office of Financial Aid (OFA) staff when advanced support is needed.

Strong customer service skills with the ability to assess questions and relay information effectively. Must be able to maintain confidentiality. No financial aid experience is necessary. Training will be provided.

Schedule: Flexible 9am - 5pm, Mon-Fri

This is an in-person position that offers flexible hours M-F from 9-5. The job offers the opportunity to work approximately 10-15 hours per week with the option to work over the summer. Continued employment may potentially be available past graduation on a short-term temporary basis.

To apply, please complete the following Application.

The FWS Office Assistant supports daily operations by assisting with a variety of administrative and logistical tasks. Responsibilities include sorting and distributing mail, coordinating with the print shop, organizing office supplies and materials, and helping maintain office equipment. This role provides valuable experience in a professional environment while contributing to the smooth functioning of the department.
- Complete all copy, scan, and print requests
- Assist students, faculty, and other visitors of the dept.
- Design and create fliers promoting department events and courses using Canva
- Create/update (each semester):
- Faculty schedule/office hours master list
- Maintain printer (clear jams, refill paper, change toner)
- Assist in set up (furniture, technology, catering, etc.) for meetings and special events
- Maintain cleanliness of the office
- Complete department errands
- Assist with dept. Instagram as needed

Arrives to work on time. Takes initiative to learn and help out. General office experience

Schedule: between 8 am - 4 pm, Monday - Friday 

To apply, please complete the following Application.

Position Overview:
The Student Assistant supports the Dean's Office by performing essential administrative tasks and ensuring a welcoming environment.

Key Responsibilities:
* Answer and Direct Phone Calls: Manage incoming calls, provide information, and route calls to the appropriate departments.
* Greet and Assist Visitors: Welcome students, faculty, and guests, providing assistance and
directing them as needed.
* Sort and Distribute Mail: Pick up and handle incoming/outgoing mail, ensuring timely and
accurate distribution.
* Maintain Bulletin Postings: Update and organize bulletin boards with current information and announcements.
* Manage Sensitive Documentation: Handle filing and record-keeping with confidentiality and accuracy.
* Office Maintenance: Ensure the office is clean and organized, creating a professional and
welcoming atmosphere.
* Special Projects: Assist with additional tasks and projects as assigned by office staff.

We seek students who are:
* Dependable and detail-oriented.
* Able to maintain strict confidentiality.
* Friendly and professional in their interactions.

* General Office Experience: Proficiency in tasks such as answering phones, copying, faxing,
and scanning.
* Technical Proficiency: Familiarity with G-Suite and Microsoft Office.
* Communication Skills: Strong verbal and written communication skills.
* Confidentiality: Ability to handle sensitive information with discretion.
* Customer Service Orientation: Friendly and professional demeanor in providing assistance
and support.

Schedule: Between 8:30 a.m. to 5 p.m, Monday through Friday.

To apply, please complete the following Application.

The Athletics Development Intern provides administrative, operational, and event support to the
University of San Diego Athletics Development Office under the supervision of the
Development Assistant. This position offers hands-on experience in collegiate athletics
fundraising, donor relations, stewardship, hospitality, and special events while working alongside
a collaborative development team.The intern plays an important role in supporting fundraising initiatives that enhance the
student-athlete experience and strengthen philanthropic support for USD Athletics.

Primary Responsibilities
● Assist with the planning, setup, execution, and breakdown of donor hospitality events,
alumni gatherings, fundraising events, and game day experiences
● Support donor stewardship efforts by preparing thank-you letters, donor
acknowledgments, gift fulfillment, and stewardship materials
● Assist with donor engagement through email communications, event invitations,
registration management, and outreach projects
● Maintain accurate donor records by assisting with data entry, CRM updates, gift
processing, and database maintenance
● Prepare reports, mailing lists, donor packets, and other development materials
● Assist with prospect research and donor background research to support fundraising
initiatives
● Help coordinate calendars, meeting logistics, travel arrangements, and administrative
projects for the development staff
● Support the execution of annual giving campaigns, membership programs, and
fundraising initiatives
● Assist with inventory management, hospitality preparation, premium seating logistics,
and donor benefit fulfillment
● Provide general office support, including organizing materials, assembling event
supplies, and completing special projects as assigned
● Perform additional duties and projects as assigned by the Development Assistant and
Athletics Development staff

Preferred Qualifications
● Strong organizational skills and attention to detail
● Excellent written and verbal communication skills
● Ability to manage multiple projects in a fast-paced environment
● Professional demeanor with strong customer service skills
● Interest in collegiate athletics, fundraising, nonprofit management, sports business, or
event management
● Experience with Microsoft Office; familiarity with CRM or donor database systems is a
plus
● Someone who is a self-starter, hard working, efficient, and able to get work done on their
own
● Student with an interest in college athletics or fundraising

Schedule: Very flexible, about 3-4 hours in the office a day, or 4-6 hours at events/gamedays a day. 15-20 hours total a week. Office Hours are 8:30 - 5 PM, event times are usually anywhere between 4 - 9 PM, gamedays are any time depending on the sport.

To apply, please complete the following Application.

The University of San Diego Athletics Department is seeking a passionate, collaborative, and motivated Marketing & Game Day Intern to assist in creating exciting, engaging game day experiences for fans across our ticketed sports, as well as assisting in the marketing efforts for the department. This internship provides hands-on experience in sports marketing and fan experience, storytelling, social media content creation, and live event experience within an NCAA Division I athletics environment.

The Marketing & Game Day Intern will work closely with Marketing and Communications staff to support marketing and fan engagement efforts for all ticketed athletics events while working both in an office capacity as well as a game day event capacity.

General Responsibilities:
Support marketing and fan engagement initiatives for all athletic events, with a focus on increasing attendance, enhancing game-day atmosphere, and strengthening community involvement.
Manage communication and engagement for youth and student fan programs, including drafting and distributing promotional emails, updates, and event information to members.
Coordinate with campus partners, student organizations, and internal stakeholders to promote athletic events through student outreach, tailgates, giveaways, and on-campus activations.
Support content creation for marketing campaigns, including flyers, social media graphics, promotional videos, text messaging, and other digital or print assets.
Capture photo and video content during events and promotional activities for use in social media and marketing efforts.
Assist with in-venue entertainment and production by updating audio playlists, organizing sound assets, and helping maintain game-day audio systems.
Support script writing, group outreach, and other marketing-related projects as needed to enhance promotional efforts across athletic programs.

Learning Outcomes
This internship offers the opportunity to:
Gain real-world experience in sports marketing and fan experience.
Develop skills in marketing, content creation, collaboration, event management.
Learn best practices for live event coverage and social media engagement.
Network with athletics administrators, coaches, and creative professionals.
Receive mentorship and constructive feedback from experienced marketing staff.

Genuine interest in athletics and the sports industry.
A positive attitude, hardworking and dedicated work ethic and willingness to learn.
Ability to manage time commitments and attend USD Athletic Games (weeknights & weekends).
Excellent oral communication skills and written communication skills.
Ability to multitask, stay organized and keep up with a high-energy, fast paced environment.

Schedule: Student will be responsible for in-office and on campus marketing tasks on Tuesdays and Thursday between 12-2 and evenings as home Athletic Events are taking place. Occasional weekend days will be required for the student to attend home athletic events.

To apply, please complete the following Application.

Undergraduate students will provide academic and administrative support to the BiGI program. FWS students will work closely with all faculty and staff from the BiGI team. Additionally, FWS students will work with middle school BiGI scholars to help them succeed in their coursework, develop positive relationships with their peers and teachers, and navigate the challenges of adolescence.

Program Support and Coordination:
Assist in planning and facilitating monthly Saturday workshops, and special events for BiGI scholars. Prepare materials and maintain organization of resources for program activities.

Mentorship and Outreach:
Provide academic mentorship and serve as role models for BiGI scholars during program events and sessions. Share insights about college life, study strategies, and extracurricular engagement with scholars.

Administrative and Communication Support:
Track attendance, compile feedback, and assist with program evaluation efforts. Communicating with parents and guardians. Opportunities for documenting programmatic efforts through storytelling and story-mapping.

- Strong interpersonal skills to build mentoring relationships with middle school BiGI scholars.
-General office experience

Schedule: Between 9:00 am - 5:00 pm, Monday - Friday, plus the third Saturday of every Month from September - May.

To apply, please complete the following Application.

Office/Administrative Support:
● Checking and responding to communications in the BSRC email
Working the front desk - greet guests, supervise guest check-ins, and sort through BSRC
email
● Maintains the appearance, cleanliness, and welcoming atmosphere of the Black Student
Resource Commons.
● Provide courteous service during operating hours (i.e., welcoming community members
and visitors to the Commons, answering phones, referrals as required).
● Check BSRC email and conference room reservations daily
● Weekly BSRC meetings and training focused on both skill development, Commons
updates, and building knowledge around social justice issues.
● Support office record-keeping, including our Crown Corner and Library inventory

Marketing/Communications:
● Develop and execute communication strategies for BSRC events and initiatives.
● Manage social media platforms, including instagram, crafting engaging posts and stories.
● Design promotional materials (posters, flyers, digital content).
● Write and edit the bi-weekly BSRC email blast to highlight upcoming events and
opportunities.
● Collaborate with other student workers to ensure alignment of marketing strategies with
program goals.
● Monitor analytics to track engagement and adapt communication strategies.

Programming/Event Planning Support:
● Assist in designing, planning, and executing BSRC events (workshops, social gatherings,
lectures, etc.).
● Collaborate with student organizations and external partners to bring programs to life.
● Coordinate event logistics such as space reservation, catering, and materials.
● Collect feedback from participants to assess program effectiveness.
● Develop skills in time management and attention to detail through event planning cycles.

Community Engagement/Student Outreach:
● Serve as a liaison between BSRC and Black students on campus.
● Collaborate with campus partners and student organizations
● Consciousness-raising – thinking critically about race, gender, sexuality, accessibility,
faith-related issues, and exploring how our individual lenses shape our understanding of
those issues.
● Partnerships/collaboration – learning about the needs of the Black student population and
what efforts/initiatives are already occurring within the community that we can
support/enhance with our work
● Conduct peer focus groups to assess student needs and interests.

● Communication Skills (email writing, public speaking, tabling, etc.)
● Marketing skills (experience with software like Canva or other applications)
● Google Suite experience (Drive, Doc, Sheets, Slides) and other Microsoft equivalents
Bi-Weekly, and as needed, one-on-one check-ins with the Assistant Director of the
BSRC.
● Consult with supervisor about outside commitments and extended leaves
● Be on time to meetings, programs, trainings, and other job related events
● Complete assigned paperwork, projects, tasks, reports in a timely manner
● Effectively communicate with supervisors, coworkers, and other stakeholders in a timely
and appropriate manner (i.e. check your inbox at least once per shift, reply to emails
within 24 hours, confirm conference room reservation calendar requests, etc.)
● Check-in with the staff member available at the start of your shift
● Manage the Commons office space via the BSRC Administrative To-Do Checklist
● Contribute your thoughts and suggestions, as much as you are able, to staff meetings

Schedule: Between 9am-5pm (for event days, until 9pm), Monday-Friday

To apply, please complete the following Application.

Communications/Marketing
LinkedIn Promotions: When a BMC has a LinkedIn post promoting an event, repost the event to the USD Real Estate Alumni Association, NAIOP, and Crew San Diego. You will need to join these LinkedIn groups on your personal LinkedIn account.
Occasionally, Kimberly will ask you to create LinkedIn posts promoting BMC events, and you will need to post them to the BMC Company page. Model your posts after previous event posts.
Instagram: Make posts promoting BMC events and recapping events. You should also post each time a new Pipeline Newsletter is released and each time a new podcast episode is released. The BMC has tons of events to post about; post as much as you can. Also, help support the real estate society by reposting @usdres content to our story. Tag @usd_business so that they will repost our content and gain more exposure. Tag organizations that are involved in our events (example: @naiop_san_diego, @gousdalumni)
hashtags to use: #sandiegorealestate #realestateeducation #knsaussschoolofbusiness #realestatestudent #realestateprograms #studentsuccess #realestate2025
You can find photos from each event in the BMC shared drive
Twitter (X) posts: Each time Kimberly posts to LinkedIn, post the same information to the BMC Twitter page. Post both a graphic and the links to stories/registration if applicable. Twitter limits the number of characters that can be used, so adjust accordingly. Use hashtags when possible.
Update Student Worker Reference Guide: if you are introduced to new projects, describe them here!
MSRE Program and Industry Engagement
Catherine Northcutt
Email: cnorthcutt@sandiego.edu


Update industry events calendar: Transfer event information from the BMC, RES, and each company’s event page to the USD BMC Real Estate Industry Events Calendar for Students. For each event, include the name of the event, the time (start and end), location (and proximity to campus), cost (if any), who can attend, and a link to registration.
For BMC events and free events for CREW, NAIOP, and ULI, create promotional blurbs for Catherine to post on her LinkedIn for prospective MSRE students (see example in Task Organizer).
Update the events calendar as often as possible, ensure that the current date is at the top, and delete the rows of dates that have passed.
Get the MSRE Trajectory project up-to-date: The purpose of this project is to understand how USD’s MSRE program has affected the careers of students who took part. In order to do this, we keep track of students’ jobs at the beginning of the program, jobs at the end of the program, and jobs since then, in a database called Airtable. With this information, we are working to create statistics and graphs that communicate the effectiveness of the MSRE program for career development to prospective students. You can export Airtable data to create data analysis graphics like this one.
Currently, we have data analysis on the 2019-2024 cohorts. The next steps include working with Catherine to turn this data analysis into a BMC infographic to show prospective students. Additionally, look out for inconsistencies in the industry segment options on Airtable.
MSRE LinkedIn Gold Star Project: When a new cohort of MSRE students is admitted in the fall, Alexa will send you a document with each of their LinkedIn profiles. For each student, determine whether their profile contains a professional headshot, MSRE Candidate in Title, USD - Knauss School of Business under education, made a post about MSRE, USD Photo as Banner, and posted within the last year (include date of last post).
Real Estate Program Comparisons: Fill out each column in this document.
Student and Career Services
Jackie Greulich
Email: jgreulich@sandiego.edu

Julia Turpit
Email: juliaturpit@sandiego.edu

Maintain Real Estate Society List: Jackie will forward you an email when a new student registers for the Real Estate Society. For each student, enter their name, email, and graduation date in the Master Real Estate Society Spreadsheet. Additionally, you will need to search for any new student’s profile in Salesforce and, under activities, select extracurricular activities and select Real Estate Society. It is your responsibility to ensure that the Master Real Estate Society Spreadsheet is accurate. If a student has graduated, transfer their information to the Alumni Undergraduate List.
Mentor Program Information: Jackie and Julia will communicate with you about helping them fill out information for the Mentor Program about each mentor and student.
Real Estate Society Events: Jackie and Julia may need your help setting up for RES events on Tuesdays and Thursdays.
Link Mentor and Mentee Salesforce Profiles In profile, click Activities > Student Development Activities > BMC Mentor Program > Fill out Mentor/Mentee's name.
Event and Conferences
Samantha Alu
Email: salu@sandiego.edu
Posting Events on Community Calendar: For each conference, Sam will ask you to post information about the event to San Diego Community Calendars.
Directions:
Go to San Diego Calendar of Events for BMC Conferences FINAL
Add event to the community calendar
Click on the link provided (check “Note”)
Log in if needed (most do not require)
Email the person of contact if needed
Add information about the event being promoted
Samantha will send you the event information in an email (including time, place, registration link, image, etc.)
Create name badges for each event: Sam will send you a list of people that have registered for an event, and you will need to create, print, and stuff each name badge
Directions here.
You can also use the premade name badge template and fill in each name for events with smaller attendance lists.
Enter Registrees into Salesforce: After each event, Sam will send you a list of people, and you will need to log in to Salesforce, navigate to each profile, and under Subscriptions, ensure that each attendee is subscribed to BMC Newsletter and BMC Conferences and Events. If a contact is not on Salesforce, make sure to add it as a new contact and add all the information provided.
READI Polo Shirt Inventory: Periodically, you will need to take inventory of READI polo shirts. Fill out information here.
Printing READI Student Certificates: Sam will send you an Excel file with the list of students as well as the Canva template of the certificates. You will need to fill out each student’s name. Ensure that they are spelled correctly. Next, download the Canva file as PDF Print, open it in Adobe Acrobat, and print from there. In printer settings, select Printer Properties>> select heavy/cardstock >> and change the paper type to matte. Then print the certificates on heavy cardstock matte paper in full color.
Registering Guests for Events: Sam will send you a list of guests and the registration link. Fill out each field with the correct information. This often occurs when companies register an entire table of employees at events.
Table Tents: Use the table tent template, fill in each title, and print.
Salesforce
The Burnham-Moores Center maintains all of its data information in the Salesforce database. Salesforce is the main database used on campus. Therefore, it is crucial to keep all information accurate and also keep all information confidential. Student workers are required to have FERPA training in order to use the database and have access to contact records.
Salesforce Training
The student worker will need to review the Salesforce training web portal training modules, which can be found via the my.sandiego.edu portal. Once those have been completed, the student is encouraged to create a list of questions he/she may have to review with the Supervisor or the web team trainer Steffanie Hoie. This can be arranged once the web portal training sections are completed. Additional quick references are offered below.
Classic vs Lightning Version
Salesforce allows you to view the database in the Salesforce Classic version or the Lightning Experience version. Both possess the same capabilities and provide the same access.

Salesforce, Excel, Google Doc Experience a plus

Schedule: Flexible M-F between 8:30 am to 5:00 pm

To apply, please complete the following Application.

Promote the health and wellness of the campus community by facilitating safe and effective facility operations and related Recreational Wellness programs
Create an inclusive and welcoming environment, including serving as a positive first point of contact, and remaining informed about all Recreational Wellness programs and facilities to provide knowledgeable customer service
Facilitate all aspects of facility including overseeing facility entry/checking IDs, regularly monitoring facilities to ensure safety/security, and providing assistance to patrons/guests
Conduct proper sanitization and thorough cleaning of equipment, shared spaces, and common-use objects, in addition to assigned maintenance tasks throughout the facility. Inspect and organize equipment, updating related logs as appropriate
Promote all Recreational Wellness programs and any activities offered in the facilities
Move and/or drive to various areas on-campus or locally to fulfill errands related to the facility and Recreational Wellness programs as needed (e.g. trade out towels, pick-up print jobs, deliver documents, etc.)
Support student leaders and Recreational Wellness professional staff in various project areas as requested
Other duties as assigned

Skilled in customer service practices preferred
Effective communication skills
Take initiative and contribute to the work team/environment
Establish/maintain effective working relationships with employees, other agencies and public
Proficient in Microsoft Office, Google Suite & Canva

Schedule: Hours between 9am - 11pm, Monday - Sunday (Fri/Sat/Sun, 10am - 6pm only)

To apply, please complete the following Application.

Do you love design, marketing, and creating content? Are you always coming up with creative ideas? Looking for a way to build your portfolio while gaining real-world experience?

The Career Development Center (CDEV) is looking for a creative and motivated Marketing Intern to join our team! You'll help tell the stories of students, events, and career experiences through social media, photography, videography, graphic design, and more.

Interns will work approximately ten hours per week.

This on-campus part-time job is a great way to get paid and gain valuable skills! We will train you on all equipment and programs. You just need to be creative and excited to learn.

Must meet the following requirements
-Qualified for federal work-study in 2026-27 school year, undergraduate student.
-Have availability to work ~10 hours per week (availability during large events during Torero Hours)

Event Support
-Assist at all large career events. Interns often help with set up, registration, backpack drop station, event promotion, and clean up.
-Assist with smaller events including but not limited to Career Readiness Program check-in.

Content & Digital Marketing
-Work with the CDEV Marketing team to build social media campaigns and develop relationships with resource centers across USD. Including (but not limited to) collaborations, creative content creation, and liaison outreach.
-Participate in designing marketing collateral with the marketing team (e.g., Design Day)
Assist with Career Weekly Newsletter.

Photography & Videography
-Effectively capture photos of events for promotional materials and social media feeds. On occasion, attend a Torero Trek as the media specialist.
-Spend time editing photographs using Adobe Photoshop or Lightroom (all available for use at the CDEV office).
-Capture video clips of events, assist with student video interviews, and help with compilation videos for marketing campaigns. Equipment includes DSLR cameras, microphones, and Canva/Premiere Pro
-Help determine video concepts with the marketing team and execute ideas.
-Work with the marketing team on specialized marketing initiatives throughout the school year that require video/photo editing skills (training will be provided)

General Intern Responsibilities
-Complete weekly check-in meetings with supervisor.
-Serve as back up to front desk - duties include, but not limited to: welcome people to our office, answer and route phone calls, and respond to inquiries.
-Assist with the collection of annual data for the First-Destination Survey
-Perform other duties as assigned.

Excellent communication skills and detail-oriented
Creative thinker
Ability to work independently and collaboratively
Ability to manage multiple deadlines & prioritize task items
Experience with Canva is a plus.
Experience with video editing software (ex: Premiere Pro, Premiere Rush) is a plus.
Experience with photo editing software (ex: Photoshop, Lightroom) is a plus.
Experience with creating content for Instagram and TikTok is a plus.
Experience with Notion is a plus.

Schedule: Between 8:30 a.m. to 5 p.m., Mon-Fri

To apply, please complete the following Application.

Office management
Organize incoming and outgoing mail
File, photocopy, assemble packets
Help prepare and manage databases, contact lists and documentation etc.
Help with tasks relevant to development of CCTC outreach and partnerships etc.
Help Sharon maintain the website
Maintain storage closet/archive filing cabinets

Events:
Help create flyers/prayer cards
Post/remove flyers and publicity posters
Place catering orders
Help with bulk mailings
Set-up and break-down (registration table materials, AV equipment etc.)
Update the Advent calendar website

General office experience

Schedule: Between 9am and 4pm, Any day, preferably Thursday and Friday

To apply, please complete the following Application.

Duties:
-General Front Desk coverage for the Center for Health and Wellness Promotion (CHWP)
Perform basic reception duties including greeting visitors (e.g. students, parents, faculty/staff, and guests) and sharing information about Student Wellness resources
-Provide information to students, faculty/staff, and the general public regarding student --Student Wellness services, policies, and procedures
-Answer phone calls, providing general information about wellness departments and services
-Use PnC software to schedule and check-in students for general counseling, CARE appointments, or mandated wellness appointments
-Assist in making appointments for students needing urgent counseling and/or consultation
-Provide guidance to students on required paperwork/online intake forms for appointments
-Assist with the management of the telehealth booth reservations and ensure the booths are used for their intended use only
-Provide miscellaneous administrative assistance to office staff as needed
-Ensure the CHWP space is clean and organized, and help restock wellness resources and lobby materials as needed

Project Support
-Create, edit, and/or update documents for office staff
-Utilize Canva to create promotional materials or project visuals for health promotion projects
-Support the development of the CHWP weekly newsletter
-Support CHWP office sustainability tasks
-Use the Salesforce email portal to respond to student inquiries regarding the mandatory student wellness online trainings
-Assist CHWP staff with special projects
-Participate in training sessions and staff meetings

Required Skills

- Dependable and reliable self-starter
- Positive and welcoming attitude
- Creative and energetic
- Excellent phone etiquette and customer service skills
- Responsible and detail oriented
- Able to multitask
- Strong written and oral communication skills
- Ability to abide by confidentiality regulations (after receiving training)

Preferred Skills

- Prior administrative experience
- Experience with Google suite
- Experience with Canva design platform
- Experience with Instagram content creation/sharing
- Knowledge of Student Wellness departments and key services
- Knowledge of HIPAA Privacy Rule

Schedule: Between 9:00AM - 5:00PM, Monday - Friday 

To apply, please complete the following Application.

The Center for Student Success (CSS) provides support and outreach to undergraduate students at the University of San Diego. The CSS delivers the Student Success Coaching program, an initiative through which peer coaches assist students who are most often on academic probation with time management skills, study strategies, and other academic and personal needs. The CSS also processes Leave of Absence and Withdrawal requests for students who either want to take some time away from USD or withdraw from the university.

The CSS shares office space with Student Support Services and the Commuter Commons, with some collaboration between these departments. We are looking for student staff members who can be flexible and support multiple professional staff members and student populations.

Front Desk and Office Responsibilities:
- Serve as a primary point of contact at the CSS front desk by welcoming visitors, managing incoming phone calls, and completing occasional on-campus errands
- Coordinate student appointments and maintain the scheduling database for Student Success Coaching
- Provide appropriate referrals to campus resources in-person, over the phone, or by email
- Engage in continuous professional development by attending weekly one-on-one meetings with your supervisor, student staff team meetings, and ongoing training opportunities throughout the semester
- Relay basic information about undergraduate Leave of Absence and Withdrawal processes
Conduct research and support special projects as assigned by professional staff

Marketing Responsibilities:
- Collaborate with the Program Coordinator and Graduate Assistant to strategize and set goals for the CSS marketing plan
- Conceptualize and design creative digital (social media content, videos) and physical (flyers, pop-ups) marketing assets for CSS programs and events
- Manage content creation and daily platform operations for the CSS Instagram account
- Support the logistics of CSS program offerings (mid-term check-ins, workshops, tabling outreach, etc.)
- Copy, collate, and compile necessary materials for CSS workshops and events

Skills/Qualifications:
- Must be a USD undergraduate student with a Federal Work-Study allocation
- Demonstrate the ability to represent USD in a positive, professional manner to prospective students, current students, alumni, and the community we serve
- Possess a strong functional knowledge of social media and/or marketing principles and practices along with a desire to apply such knowledge in a professional setting
- Exhibit self-starter tendencies, organizational skills, and effective communication (verbally and in writing)
- Display a high level of accountability, desire to learn, and willingness to ask questions or seek guidance
- Apply time management and project coordination skills to consistently meet deadlines as a team player
- Proficiency in basic computer skills, including typing, document formatting, and software programs (Google Suite, Canva, video editing tools, etc.) is preferred
- Experience with customer service, social media management, and content creation is highly preferred

Schedule: Between 9am-5pm, Monday-Friday

To apply, please complete the following Application.

Purpose of the Position:
Support the daily operation of the Department of Chemistry and Biochemistry by assisting with laboratory preparation, organization, inventory management, departmental communications, and outreach efforts. This role helps ensure safe and efficient laboratory experiences for students. A large focus of this position is creating and managing social media content that promotes departmental events, highlights student and faculty achievements, and supports recruitment of prospective chemistry and biochemistry majors.

Responsibilities:
Create, curate, and post content for the department social media channels to promote department events and recruit majors
Monitor and replenish CHEM 151L/152L lab stations and reagents
Fill deionized water carboys
Assist with chemical and supply inventory
Restock demonstration kits
Take down CHEM 151/152 experiments
Wash and put away glassware
Complete basic office tasks such as photocopying, document preparation, and running campus errands
Assist with departmental tasks as needed

Required:
Completed or enrolled in CHEM 151
Strong written communication skills
Interest or experience in social media content creation using photography, video, graphic design, or social media tools.

Schedule: Between the hours of 8:00 a.m. – 5:00 p.m. Monday-Friday
Specific schedules will be arranged around students' academic commitments.

To apply, please complete the following Application.

The selected candidate will play a key role in supporting the Controller’s Office by assisting with various financial and accounting tasks. Primary responsibilities will include preparing journal entries as part of the month-end closing process, as well as contributing to grant and contract reporting, reconciliations, and other essential accounting cycle functions.
Additional duties may involve organizing and maintaining financial records, performing data entry, and assisting with general office tasks such as filing and document management. This role requires accuracy, confidentiality, and a strong attention to detail to ensure the integrity of financial reporting and compliance with organizational policies.

•        Education: Accounting, Finance, or a related major is preferred.
•        Technical Proficiency: Must be proficient in Microsoft Excel (intermediate to advanced level), Word, Adobe Acrobat, and Google Forms. Experience with accounting software is a plus.
•        Office & Administrative Skills: Comfortable using standard office equipment, including computers, copiers, and scanners.
•        Professional Attributes: 
o        Strong analytical and problem-solving skills.
o        Ability to maintain strict confidentiality with sensitive financial data.
o        Highly organized with excellent attention to detail.
o        Punctual, reliable, and able to work independently or collaboratively in a professional setting.
•        Dress Code: Business casual attire is required.

Schedule: Between 9am-6pm, M-F

To apply, please complete the following Application.

Archives, Special Collections, and Digital Initiatives
Federal Work Study - Archives/Special Collections Student Assistant

Copley Library seeks a Student Assistant to assist the Department of Archives, Special collections, and Digital Initiatives in Copley Library.

The University Archives is the repository for collections associated with the history of the University of San Diego. It serves as an historical and educational resource by providing research assistance and access to its collections, and through the creation of exhibits. Special Collections holds the library’s rare books and manuscript collections, the San Diego College for Women Postcard Collection and the Copley Library Bookplate Collection. Digital Initiatives supports university scholarship through digital publishing, digitizing unique content, and creating accessible and sustainable digital collections through the university’s institutional repository, Digital USD.

The Archives/Special Collections Student Assistant will have an opportunity to learn about archival theory, preservation, web archiving, and metadata. Student Assistants may work with a variety of print materials from photographs and news clippings to artists’ books and postcards. They will assist in creating new archival collections and may create digital versions of existing Archives and Special Collections print and media.

Duties include:
- Compiling inventories
- Preservation activities including re-housing archival and special collections material in archival quality boxes and folders
- Assisting with reference scanning requests
- Helping to monitor researchers in the Archives Reading Rooms
- Working on special projects

Department staff and the Student Assistant will establish duties and expectations based on collection needs and student interest.

Required skills:
- Attention to detail
- Legible handwriting
- Familiarity with Microsoft Office applications
- Organizational and time management skills

 
Preferred skills:
- Familiarly with scanning equipment
- Interest in librarianship and archival work

Schedule: Flexible; typically between 9:00 am and 3:30 pm, Mon-Fri

To apply, please complete the following Application.

General Front Desk Coverage:
Provide welcoming, compassionate, and responsive front desk service to students and guests.
Answer, screen, transfer, and direct calls promptly and professionally.
Provide general information on Student Wellness services, policies, and procedures, including Counseling Center and Disability and Learning Differences Resource Center (DLDRC) services.
Schedule and check in students for mental health and DLDRC appointments using Point and Click.
Coordinate same-day triage appointments for students seeking urgent mental health support.
Assist students with required appointment forms and paperwork.
Schedule and support proctoring of DLDRC exams.
Provide administrative support, including scanning, faxing, printing, shredding, and document uploads.
Maintain strict confidentiality in accordance with Student Wellness policies and procedures.
Maintain clean, organized, and sanitary front desk, reception, testing, and kitchen areas.

Special Project Support:
Create and edit documents, flyers, banners, signs, and posters; support special projects as assigned.
Participate in department meetings and cross-training across Wellness units as needed.

Student Wellness Services operates in a dynamic and fast-paced environment where student employees must demonstrate strong multitasking skills and maintain productivity despite frequent interruptions. Due to the sensitive nature of the work, it is essential to adhere strictly to the highest standards of confidentiality. Student workers will receive valuable exposure to key Wellness units, including the Counseling Center and the Disability and Learning Differences Resource Center. They may also collaborate with other Wellness units and campus partners, as needed, to support holistic student care.

Required Skills:
Student-centered, welcoming, and professional approach.
Excellent communication, phone etiquette, and customer service skills.
Ability to multitask effectively in a fast-paced environment.
Proactive, dependable, self-motivated, and team-oriented.
Strong attention to detail and commitment to accuracy.
Ability to maintain strict confidentiality.

Preferred Skills:
Prior administrative or front desk experience.
Proficiency with Google Workspace (Docs, Sheets, Calendar, etc.).
Experience with Canva or similar design platforms.
Familiarity with Student Wellness departments and core services.

Schedule: Flexible times between 8:30 am to 5 pm on Mondays - Fridays, and until 6 pm on Wednesdays during Fall and Spring semesters.

To apply, please complete the following Application.

The Computer Lab Assistant is responsible for the following:
Greeting users as they walk into the lab, providing basic customer service assistance for users with department supported software questions, opening and closing lab facilities, lab security, enforcing and observing all Customer Support Services policies, monitoring lab usage, monitoring lab supplies (paper, toner, staples, etc.), maintaining cleanliness of lab facilities, guiding students through the wepa printing process, responsible for checking out lab equipment (laptops, chargers, adapters, calculators, etc.) working assigned shifts through finals week, attending department orientation and other training, performing related departmental duties as assigned. We provide in house training on all equipment.

Customer Service experience is preferred but not required as training will be provided. Basic Microsoft Office experience in Word and Excel are preferred as well as some experience with basic web browsers but not required. If no computer related experience, must be willing to learn and take in house training classes to improve knowledge.

Schedule: As early as 8:30am - 11:00pm M-TH, 8:30am-4:00pm Fri, 2:00pm-11:00pm Sundays.

To apply, please complete the following Application.

Job Responsibilities:
Serve as the first point of contact, in person and over the phone, to welcome visitors to the Law School and interact with internal colleagues (students, faculty, employers, alumni, parents, board members, and guests).
Serve as an outreach resource and provide exceptional customer service for on-and off-campus constituents.
Guide guests to various locations within the law school as a personal greeter/liaison.
Type, proofread, scan and photocopy documents.
Provide clerical support for special projects, such as data entry, filing and document organization.
Administrative and project assistance, as needed.
Other duties as assigned.

Skills/Qualifications:
Customer service experience preferred.
Front desk experience preferred.
Excellent oral and written communication skills required.
Must be detail oriented with a strong desire for accuracy.
Strong interpersonal skills with a friendly, mature and demonstrated professionalism.
Ability to work both independently and collaboratively, within a team environment.
Ability to be discreet and uphold confidentiality.
Ability to follow written or verbal instructions and ask questions when needed.
Exceptional planning and time management skills with an ability to multitask in a dynamic office environment.
Ability to work collaboratively with Dean’s Office Executive Assistants and Law School staff.
Advanced computer skills including but not limited to an understanding of Microsoft Office Suite and Google Suite.

Hours Needed: Flexible Monday – Friday between 8:30 a.m. - 5:00 p.m.; afternoon preference; ideal schedule availability between 11:30 a.m. - 2:00 p.m. to cover meal breaks for Dean’s Executive Assistants

To apply, please complete the following Application.

Federal Work Study (FWS) Job Description
Department of Art, Architecture + Art History (DAA+AH)
Purpose of the Position:
To support the operations of the DAA+AH department by assisting with administrative tasks, lab oversight, equipment check-outs, and shop monitoring to ensure safe, clean, and functional learning environments for students.

Primary Duties & Responsibilities:
DAA+AH Office
• Serve as a liaison between faculty, staff, and students
• Answer phones, make copies, distribute mail, and circulate announcements
• Run errands across campus and organize office supplies
• Assist with faculty meetings, guest lectures, and social media updates
• Maintain a clean and organized office environment
A/V Equipment Check-Out
• Manage check-out/check-in of audio/visual equipment
• Ensure equipment is returned with all components
• Keep the A/V storage area tidy
Photography Labs (Darkroom & Digital)
• Monitor labs outside of class times for student use
• Set up and break down chemistry in the darkroom
• Support students with digital and analog projects
• Ensure safe use and proper lab maintenance
• Secure and clean labs at the end of each shift
• Evening and weekend hours may be required without direct supervision
Wood, Ceramics and Metal Shops
• Provide access to shops outside of scheduled class hours
• Assist students with projects and equipment use
• Monitor safe practices and maintain cleanliness
• Complete daily assigned shop tasks and secure the space after shifts
• Evening and weekend hours may be required without direct supervision

Preferred/Required Skills
• Reliable, responsible, and professional with a positive attitude
• Detail-oriented with strong organizational skills
• Exercises good judgment
• Experience working in a woodshop, metal shop, or ceramics environment
• Familiarity with Adobe Creative Suite, CAD programs, 3D printing, and CNC operations
• Proficient in email, Microsoft Office, USD’s online platforms, and social media tools
• Photography: familiar with both analog and digital processes
• Training will be provided

Schedule: Between 9-5pm, All days of the week. 

To apply, please complete the following Application.

The student assistant will support the mission and operations of the Writing Program and the Writing Center with tasks pertaining to office management, social media and marketing, and other projects as assigned.

Possess strong interpersonal skills and exhibit a friendly, positive attitude.
Possess strong organizational skills and be able to multitask.
Ability to follow directions and take initiative, as well as work with minimal supervision.
Ability to become familiar with University policies and procedures.
Work to advance the University’s goal of creating a welcoming and inclusive environment.
Moderate skills in the use of the tools and equipment listed below.
Previous experience with the Writing Center is preferred, but not required.
Availability on Thursdays between 1pm and 2pm is preferred.

Schedule: TBD depending on Writing Center hours for fall 26. But usually 8am-7pm, Monday through Friday.

To apply, please complete the following Application.

The FWS Office Assistant supports daily operations by assisting with a variety of administrative and logistical tasks. Responsibilities include sorting and distributing mail, coordinating with the print shop, organizing office supplies and materials, and helping maintain office equipment. This role provides valuable experience in a professional environment while contributing to the smooth functioning of the department.

ETHN Major or Minor preferred. General office experience

Schedule: 11am-3pm, most busy hours. Anytime between 8am-4pm also works. Early afternoon start time is best; Mon-Fri

To apply, please complete the following Application.

- Provide courteous service during operating hours (i.e., welcoming community members and visitors, answering phones, referrals as required).
- Maintain the appearance, cleanliness, and welcoming atmosphere.
- Attend staff meetings and trainings focused on both skill development and building knowledge around diversity, equity and inclusion.
- Bi-weekly one on one check-ins with professional staff and fellow team members
- Consciousness-raising: think critically about the intersections of social identities (e.g., race, ethnicity, gender, sexuality, ability, class, religion, etc.) and explore how our individual lenses shape our understanding of social justice. Utilize our knowledge to create social change.
- Partner with campus organizations on shared initiatives, track event attendance, and collect student feedback to help shape and improve future programming.
- Social Media & Communications Lead: In addition to duties listed above,
assist with digital and media design and develop awareness campaigns
- Event Coordinator: In addition to duties listed above,
develop, implement, and assess programs and events hosted by the LGBTQ+ & Allies Commons and/or Women’s Commons. Develop your own event-related passion project during the academic year.

Creativity, initiative, strong communication skills, event planning, passion for creating positive social change

Schedule: Between 9am-5pm, Mon-Fri

To apply, please complete the following Application.

Provide clerical and administrative support to the Graduate Business Admissions office including data entry; data management; digital marketing material organization; some graphic design using Canva; send Gmail merge e-mails; create documents and forms in MS Office suite and/or Google docs and perform other duties as assigned.

Google Suite, MS Office suite; ability to quickly learn software systems (Salesforce, Canva, Adobe Suite); internet research; knowledge of general office equipment; the importance of confidentiality of prospective student data; reliability; punctuality.

Schedule: This position requires availability to work Fridays from 9:00 a.m. – 1:00 p.m., Monday - Thursday anytime between 9-5 pm, 3-hour blocks preferred.

To apply, please complete the following Application.

Join the Industry and Employer Relations Team at the Knauss School of Business!

Are you ready to build your professional skills and make a real impact? We're looking for a motivated Federal Work Study student to help connect our business students with top industry partners, employers, and alumni. In this role, you'll dive into exciting projects like event planning, digital content creation, and professional networking, all while gaining hands-on experience in relationship management within a vibrant academic environment. This is a unique opportunity to support our mission of building valuable internship and job opportunities for students and to expand your network in the process.

Administrative & Event Coordination: Provide administrative support for Industry & Employer Relations events, including assisting with panel discussions, guest speaker presentations, networking events, and other employer engagement activities. (Please note: Event support is only expected during regular day-time hours/pending student availability; evening event assistance is not expected and only if desired.)

Google Form Creation: Create google forms for events

Canva Design: Use Canva to create visually appealing flyers, presentations, and other promotional materials for events and initiatives. Ensure brand consistency and professional quality in all designs.

Research: Conduct research on job opportunities, recruitment events, alumni, and employer information to support student job placement and networking opportunities.

Social Media:

Social Media Content Creation: Develop engaging posts to promote employer and industry-related events, including job fairs, networking sessions, and workshops, on platforms like Instagram, LinkedIn, and Twitter.

Branding and Visual Storytelling: Use Canva to design eye-catching graphics for social media campaigns that align with the Knauss School of Business’s branding and messaging.

Event Promotion: Collaborate with the team to create and schedule posts highlighting upcoming events, alumni success stories, and employer spotlights.

Analytics and Engagement: Track social media metrics to assess engagement rates and the effectiveness of content, and make recommendations for improving online visibility.

Community Building: Actively engage with students, alumni, and industry partners through comments, shares, and messages to foster a connected online community.

Reel Creation: Produce dynamic and engaging short-form video content (e.g., Instagram Reels, TikTok) to showcase events, highlight student success stories, and promote internship and job opportunities creatively and effectively.

Proficiency in Canva or a similar design tool, with an eye for detail and visual aesthetics.

Strong organizational skills with the ability to multitask and manage competing priorities.

Excellent written and verbal communication skills.

Proficiency with Google Workspace.

Professional demeanor with the ability to interact effectively with industry professionals, campus staff, faculty, and alumni.

Detail-oriented with a proactive approach to problem-solving and process improvement.

Interest in career development, employer relations, and/or higher education is a plus.

As part of our team, you'll build valuable skills in project management, professional communication, and digital content creation. You'll also get hands-on experience coordinating events and working closely with industry professionals, alumni, and employers-all essential skills for launching a successful career. Plus, you'll gain behind-the-scenes insights into how our business school connects students with top career opportunities, setting you up for success in your own professional journey!

Schedule: Flexible pending student's schedule. We are looking for someone with availability on Monday, Tuesday, and/or Thursday.

To apply, please complete the following Application.

Complete qualitative and quantitative industry analysis, research and benchmarking to help advance SCMI value proposition and competitive advantage to peer universities.

Assist in identifying and driving Social Media strategies to support SCMI events, programs and other communications.

Support planning and documentation of SCMI business processes. Including interviews with process owners, stakeholders and documentation of processes.

Provide planning and execution support for SCMI events. (Including but not limited to, Fall Forum/Career Fair/Spring Symposium) Includes assembling materials, set-up, clean-up, etc.

Strong written and verbal communication skills.

Working knowledge of Microsoft Office/Google Workspace (Word/Docs, Excel/Sheets, PowerPoint/Slides, etc.)

Social media skills: LinkedIn, Instagram, Facebook, X(Twitter)

Graphic software skills (Canva, Photoshop, etc.)

Skilled at effectively utilizing AI to support and augment results.

Business process documentation support.

Supply chain management major/minor strongly preferred. Not required

Schedule: Variable between 9:00am - 5:00pm (preferably at least 2-hour blocks), Monday - Friday (minimum of 2 days/week)

Valuable opportunity for student pursuing major or minor in supply chain management

To apply, please complete the following Application.

The Knauss School of Business Federal Work-Study Student Administrative Assistant daily duties may include any or all of the following:
•        Office receptionist
•        Making copies
•        Supply Inventory (stocking and organization)
•        Sorting and distributing mail
•        Light typing
•        Answering telephones
•        Running intra-campus errands (including but not limited to dropping off and picking up items from the Mail Center and Copy & Graphics)
•        Assistance with special projects
•        Mailings
•        Other duties as assigned

While acting as an office receptionist, your main duty will be to greet people who come into the office and assist them in any way possible.  Please be sure to say “Hello” and ask if you may be of any assistance.

**  CONFIDENTIALITY IS REQUIRED when working on ALL Knauss School of Business projects.  **

Your number one priority is service to the students, faculty, administrators, and staff.

It is your responsibility to let your supervisor know if you will not be in to work.  Always call.  If you do not speak to your supervisor, please leave a voice message, text, and/or send a message via e-mail letting your supervisor know that you will not be in. Also, please be sure to call in (and/or e-mail/text) if you are going to be late.

You are responsible for completing and approving your timecard (via Workday) on time.  If you do not approve your timecard on time, you will be paid late as you will have to fill out a manual timecard and Payroll will have to process your card separately.

You are responsible for keeping track of your Work-Study award.  Do not work more hours than you have been awarded weekly.  Your hours completed should be listed on your paystub.  You are the only person that sees this information.

All students working for the Knauss School of Business must acknowledge responsibility for confidential information.  All records, information, and work assignments are to be kept in strict confidentiality.  Improper release of confidential information will result in the immediate termination of employment.

Friendly, courteous, willing to learn, helpful, self-motivated, positive attitude, general office experience a plus.

Schedule: Anytime between 8:30AM - 5:30PM, Monday - Friday

To apply, please complete the following Application.

Primary Duties:
OPERATIONS & EVENTS - Assist with daily operations of venues. Including but not limited to setting of furniture for events, removing trash, organizing storage rooms, spot mop floors, stocking supplies, dusting and vacuuming.  Position requires physical labor, and all work is directed with supervision.

CUSTOMER SERVICE – Includes but is not limited to greeting and assisting students, clients and visitors.  Working the reception desk to provide support including answering the telephones, returning calls and taking messages.

Secondary Duties:
OFFICE WORK – Filing, copying, scanning, making and putting up signs, on-campus deliveries & errands.

COMPUTER WORK – Familiar with Google products including but not limited to (Docs, Sheets, Slides and Drive,) training will be provided.

Additional Duties:
AUDIO-VISUAL SUPPORT – Willingness to learn how to assist in the setting up, operating, breaking down, maintaining, and inventorying audio-visual equipment for events.  Supervision and instruction provided.
Skills Preferred/Required (e.g., Typing, general office experience, major, etc.) *
No office or event experience is required.  We will train.  However, it is imperative that the student be reliable, responsible, respectful, report on time, adhere to our dress code, have a can-do attitude, detail oriented, and able to do physical labor.  Basic computer knowledge, ability to lift and carry up to 50 lbs. safely, with supervision and the ability to walk across campus carrying 10 lbs. is preferred. Proper lifting training provided.

No office or event experience is required.  We will train.  However, it is imperative that the student be reliable, responsible, respectful, report on time, adhere to our dress code, have a can-do attitude, detail oriented, and able to do physical labor.  Basic computer knowledge, ability to lift and carry up to 50 lbs. safely, with supervision and the ability to walk across campus carrying 10 lbs. is preferred. Proper lifting training provided.

Schedule:  Between 9am and 10pm (min. 2 hr. time block), Monday-Sunday minimum 2 days/10 hours per week

Flexible Schedule, depending on student’s availability followed by operational/event needs.

To apply, please complete the following Application.

Student program assistant supports the programming and day-to-day operations of the Center for Applied Finance and the Fowler Business Concept Challenge. This is a project-based role focused on research, written work, and event support. The role does not include supervising other students or staff.
Center for Applied Finance
•        Support the planning and running of the fall and spring symposiums and workshop series, including scheduling, preparing materials, and assisting on event days.
•        Prepare briefing documents, presentation slides, agendas, and written research summaries.
•        Help coordinate communication with speakers, sponsors, and community partners, including tracking outreach and follow-up.
•        Research firms, leaders, and topics relevant to the Center's programming.
Fowler Business Concept Challenge
•        Help run the competition, including organizing applications, tracking participants, scheduling, and preparing written communications.
•        Provide logistical support for communication and scheduling with mentors, judges, and student teams.
•        Prepare event materials and assist on event days.
General
•        Draft and format professional documents, correspondence, and presentation slides.
•        Maintain organized records, tracking sheets, and shared files.
•        Take on occasional project work that supports the Center and its programs.

Required
• Current undergraduate student at the University of San Diego with a Federal Work-Study award as part of their financial aid.
• Clear and effective writing and speaking, with a professional manner suitable for working with executives and outside partners.
• Comfortable typing and producing professional documents, and proficient with word processing, spreadsheet, and presentation software (for example, Microsoft Word, Excel, and PowerPoint).
• Organized, dependable, and able to manage several tasks and deadlines at once.
• Able to work independently once given direction, and to use good judgment when handling sensitive information.
• Undergraduate-level ability to research, analyze, and summarize business and finance information.
Preferred
• Coursework or background in finance, entrepreneurship, or venture capital.
• Prior experience with event support, research, or professional communication.

15–20 hours per week during the 2026–2027 academic year. Hours are scheduled Monday through Friday between 9:00 a.m. and 5:00 p.m., arranged around the student's class schedule.

To apply, please complete the following Application.

- Complete all copy, scan, and print requests
- Assist students, faculty, and other visitors of the dept.
- Design and create fliers promoting department events and courses using Canva
- Create/update (each semester):
- Semester course schedules for each language
- Faculty schedule/office hours master list
- Language tutor schedules
- Faculty office hour door signs
- Maintain printer (clear jams, refill paper, change toner)
- Assist in set up (furniture, technology, catering, etc.) for meetings and special events
- Maintain cleanliness of the office and Rigsby Commons
- Complete department errands
- Assist with dept. Instagram as needed

Foreign language experience (or interest!) preferred but not required.

Schedule: between 8 am - 4 pm, Monday - Friday

To apply, please complete the following Application.

Assist with all aspects of our preschool environment. Interacting with children, assisting children with their individual needs; organizing games and activities; helping with preparation of materials and planned activities; some help with making and cleaning up snack; may be asked to answer phone in front office; greet parents, etc.

Enthusiasm for working with children; reliable and responsible; ability to take initiative and follow through with assigned duties without frequent reminders. Experience with children preferred but not required.

Schedule: Anytime between 8am-5:45pm Mon-Fri

To apply, please complete the following Application.

- Operates Mini-van to transport volunteer students between USD and various locations in the Linda Vista community. - Acts as liaison between volunteers and the Mulvaney Center. - Must make as many shuttle runs as needed - being prompt in transporting as well as returning students to campus. - Knowledge of all project sites and daily activities. - Attends all meetings and activities required of Mulvaney Center leaders. - Help with distribution of flyers, distribution of campus mail, Xeroxing, answering phone and data entry. - Meticulous attention to detail and well-organized. - Strong interpersonal skills and experience working in an intercultural environment. - Self-starter with the ability to work independently and in a team. - Team player with commitment to seeing a project through to a successful conclusion. - Implement antiracist, anti-oppressive, and equity centered pedagogical frameworks into all aspects of the role.

- Responsible individual with a high degree of independent judgment.
- Excellent organization and communication skills; friendly and helpful.
- Ability to relate to youth who are from a variety of backgrounds with positive, helpful attitude.
- Punctual and dependable.
- Good record-keeping skills.
- Responsible individual who can work unsupervised.
- Good driving record (a DMV background check will be processed).

Schedule: Between 8:30am to 5:00pm, Monday - Friday

To apply, please complete the following Application.

- Placed in a local K-12 classroom or afterschool program for approximately 10 hrs/week
- Establish consistent relationships with the student(s) to include school staff members
- Implement antiractist, anti-oppressive, and equity centered pedagogical frameworks into all aspects of the role
- Meets goals that include improving strategies for San Diego Unified School District learning outcomes, provide general mentorship to students, and provide students with the skills they need to be successful in school both academically and socially
- Attends all training meetings as stated by the Youth Engagement Initiative Leadership Team
- Embodiment of the Mulvaney Center immersive educational model and approach - community service learning

- Responsible individual with a high degree of independent judgment; self-directed individual
- Ability to relate to youth who are from a variety of backgrounds with a positive, helpful attitude, seeing and connecting to the youth through an asset rather than a deficit lens
- Excellent organization and communication skills
- Experience working with K-12 youth and community organizations
- Has patience and a well rounded academic ability
- Punctual and dependable - a very committed and reliable person
- Possesses strong cultural competency skills and awareness around unconscious biases
- Operates from an equity and anti-oppression / anti-racist lens
- Utilizes restorative practices to include conflict resolution approaches and trauma informed practices
- Fluent in Spanish or Vietnamese a plus but not required

Schedule: Anytime between 8:30am-5pm, Monday-Friday

Onboarding will require additional Live Scan screening to work with minors

To apply, please complete the following Application.

Join Dream School of the Arts (DSOA) as a Dream School Intern/Support Staff and play a vital role in creating a positive and engaging environment. Provide exceptional support to students and contribute to their overall experience. Help to foster a sense of belonging, involvement, and growth within our vibrant community center in Normal Heights. The Dream School of the Arts provides Arts Enrichment, Healthy Living, and Academic Support for students in grades 4-5.
Responsibilities:
● Create a warm and welcoming atmosphere for students and their families.
● Participate in staff meetings, training, and school functions.
● Communicate any concerns to the DSOA Director.
● Answer calls and perform various administrative tasks.
● Support the Dream School Staff with additional assigned duties.
● Ability to maintain Dream School social media presence
○ Instagram: scheduling, posting, creating

● Leadership and time management skills
● Responsible individual with a high degree of critical thinking and decision-making skills
● Ability to relate to students from a variety of backgrounds with a positive, supportive attitude
● Excellent organization and excellent communication skills are a must
● Punctual and dependable
● Ability to work both independently and as a collaborator
● Ability to thrive in a fast-paced environment and adapt to changing situations.
● Efficient and professional telephone etiquette.
● Strong interpersonal skills and passion for student engagement.
● Dedication to personal growth and cultural competence.
● Proficiency in MS Suite: Word, Canva, PowerPoint, Outlook, and Google Workplace.

Schedule: Between 2:00 PM – 6:00 PM, Monday-Friday, some weekend events as needed.

To apply, please complete the following Application.

Setting up the stage and sound reinforcement prior to events

Working with the OM to conduct basic maintenance to sound, lighting, and stage equipment as needed

Setting up and operating audio and video recording equipment as needed

Collecting tickets at the door for events, serving as an usher at events, other general duties as assigned.

Assist the Event Production and Documentation Assistant and Concert Production and Marketing Assistant as needed with social media content creation

Taking photos at occasional concerts/events as needed

General office and organizational duties as needed

Experience working in music desired

Advanced computer skills required

Some musical background and interest in classical music is desirable, but not required

The student must be reliable, responsible, organized, and punctual with the ability to work independently, follow instructions with minimal follow-up, be detail oriented, possess clear communication skills and be comfortable dealing with students, faculty, staff and members of the public

Schedule: 5 -10 hours per week depending on work load; must be flexible in work hours. Generally between 9-5, with occasional evening duties to assist at department events. Flexible in work days, usually between Monday and Friday, with occasional duties on weekends as needed.

To apply, please complete the following Application.

Assist the Operations Manager (OM) with the Concert Production and Marketing for the Department of Music. Duties include, but are not limited to:
Drafting social media posts in coordination with the OM
Writing requests to students and faculty members for ideas for social media content
Assisting in the creation of flyers for the annual concert series
Occasionally taking pictures and short videos at department events for publicity purposes
Assist the OM with concert production of the Department of Music events
Helping brainstorm creative ways to tell the department of music's story, and other general tasks as needed
Setting up and operating audio and video recording equipment as needed

-Knowledge of marketing practices (Intermediate knowledge preferred)
-Intermediate to advanced knowledge of social media sites (Facebook, Instagram, Twitter, TikTok, Youtube)
-Intermediate to advanced knowledge of Canva and/or Adobe Design programs strongly desired.
-Excellent written and oral communication skills
-Some photography and design skills desirable
-The student must be reliable, responsible, and punctual with the ability to work
-Ability to follow instructions with minimal follow-up, be detail oriented, possess clear communication skills and be comfortable dealing with students, faculty, and staff.
-Some musical background and interest in classical music is desirable
-Knowledge or desire to learn about music concert production strongly preferred

Schedule: 6-12 hours per week depending on work load; must be flexible in work hours. Generally between 9-5, with occasional evening duties to take publicity photos/videos at department events. Flexible in work days, usually between Monday and Friday, with occasional duties on weekends as needed.

To apply, please complete the following Application.

Identity Management Operations: Perform routine identity management tasks, user provisioning, and support operations (training provided).
Development: Write, test, and maintain scripts or programs in Java/Python to automate processes or support system integrations.
Documentation: Create clear, systematic technical documentation, process flows, and user guides.
Data Security & Privacy: Handle sensitive identity data responsibly in accordance with university security policies and privacy guidelines.

Java/Python programming basics

Schedule: Between 8 AM to 4 PM, Monday through Friday

To apply, please complete the following Application.

Clerical duties include but not limited to, scanning, indexing, filing, compiling, storing, and retrieving data; coordinating with degree audit personnel in the collection of data and delivery of documents. AA functions as a part of the Registrar's commencement team and will work on commencement-related projects as assigned.

Serve as adminitrative support for the Degree Audit Team within the Office of the Registrar.

Schedule: Regular office hours: M-Fri, 8:30 am - 5:00 pm PST, At least 10 hours a week with a set work schedule. The work schedule will be based on the student's semester class schedule and availability.

To apply, please complete the following Application.

The person in this position will help with the teaching labs in the Physics and Biophysics Department. Duties will include setting up simple mechanical and electrical equipment for the teaching labs, disassembling and stowing equipment after use, and keeping the lab rooms organized. Other duties may also include helping instructors with grading, assisting faculty in research labs, and assisting with administrative work. 

Required: Interest in learning about the equipment used in introductory physics labs.
Desired: Familiarity with some physics lab equipment. Familiarity with the content in the introductory physics courses. Ability to operate, troubleshoot, and make minor repairs to mechanical and electrical equipment. Ability to instruct students in operation of equipment. Basic office skills (MS Word, Excel).

Schedule: Between 9am - 5:30pm, hours can be flexible, Monday through Friday.

To apply, please complete the following Application.

The student employee in this role will support faculty research labs in the Physics and Biophysics Department. Duties include: inventorying chemicals and supplies; organizing and cleaning lab spaces; preparing reagents and samples; performing experiments; analyzing data; organizing lab databases and managing data storage; working with other research students to help train them and to support their projects; and participating in weekly lab meetings.

Student employee will need to have lab experience from course work in the Physics and Biophysics Department or other STEM department, must have completed PHYS 271 and MATH 151, must be familiar with scientific programming with Python or Matlab, must be familiar with Microsoft Office, Excel, and Powerpoint, and must have a desire to engage in undergraduate research.

Schedule: Flexible

To apply, please complete the following Application.

The student assistant will help the Executive Assistant with all departmental duties.

These are the main responsibilities:
Design graphics for events
Submit forms to make events available for compass points
Post flyers around the building and picking up event posters
Create a social media planning spreadsheet
Film and edit social media videos to post on the department social media
Communicate with professors to help gather office hours information to post on doors
Organize and clean department spaces; inventory office supplies and event materials

Graphic Design, video editing, emailing professors, organized

Schedule: Anytime between 8:00-4:00PM, Mon-Fri

To apply, please complete the following Application.

Completed verification of enrollment: credits, class level, major, phone verification of attendance, graduation date, degree, and fax documents. Assisting in organizing student and alumni records in the XTENDER database by separating all documents, preparing them for scanning, and indexing them under the appropriate document types.

Typing and general office skills

Schedule: Flexible with the student's class schedule

To apply, please complete the following Application.

About the role
You'll be the first face people see in the Dean's Suite, supporting executive assistants and faculty with day-to-day operations. The work is a mix of front-desk service, office logistics, and creative projects — good experience if you want to build communication, organization, and design skills in a professional setting.

What you'll do

Front desk & communication

- Answer and screen phone calls; take clear, concise messages
- Greet visitors, answer common questions, and field appointment/meeting inquiries
- Maintain the Lost & Found log (Google Sheet)

Office operations

- Send, receive, and sort mail and packages; notify recipients
- Track inventory and maintain supply rooms, copy machines, and Dean's Suite supplies
- Copying, filing, laminating, creating name badges
- Run campus errands, including posting flyers
- Keep the Dean's Suite tidy and organized

Events & communications

- Assist with event prep, setup, and day-of needs
- Assemble logistical guides and educational materials
- Design posters and advertisements
- Help produce content for social media

Other duties as assigned.

- Reliability, punctuality, and discretion with confidential information
- Strong verbal and written communication
- Attention to detail and the ability to juggle multiple tasks
- Comfort working independently and on a team
- Problem-solving instincts — willing to offer options and alternatives rather than a flat "no"
- Proficiency with Google Workspace and Microsoft Office (Word, Excel)
- A creative streak and a willingness to learn

Schedule: Between 9 am - 5 pm, Monday-Friday

To apply, please complete the following Application.

About the role
ArtBuilds is a collective that designs and builds large-scale interactive public art installations. This work combines engineering, fabrication, and design (see artbuilds.org). You'll provide general support across whatever projects are active, which means the work changes week to week: one stretch might be laser cutting and assembly, another might be sourcing materials and getting the shop back in order before the next build.

No prior experience is required. Training is provided, including shop training tailored to the specific tools each project uses.

What you'll do

- Organize and maintain shop and studio spaces
- Laser cutting, assembly, and other fabrication tasks
- Source and order materials
- Keep project documentation and files organized
- General build support

Depending on your interest and skill, you may also take on:

- CAD modeling and drawings
- Component testing
- Background research supporting design decisions

Good to know

-Work is project-based, so responsibilities and pace vary by week
-Includes shop work: standing for extended periods, light lifting, and closed-toe shoes and safety gear as required
-Good experience for students interested in fabrication, product design, exhibit work, or public art

What we're looking for

- Organized, reliable, and comfortable working independently with light supervision
- Clear communicator who will flag problems early and ask questions
- Careful and attentive around tools and safety procedures
- Curious about the intersection of art, engineering, and fabrication
- Willingness to learn new tools and processes

Schedule: Monday - Friday, can be discussed with Dr. Hoople

To apply, please complete the following Application.

Job Responsibilities:
Assist Mechanical Shop Techs and/or Manager

Duties include:
- Assist faculty/adjuncts/students/visitors with general help and answer questions
- Some monitoring of Engineering Students during “OPEN LABS”.
- Organize and conduct basic inventory of EE, ISyE, ME, IntE and Computer labs, machine shop, and Donald’s Garage.
- Clean and organize the labs and shops, including cleaning whiteboards, cleaning benches, etc.
- Assist Techs and Machine Shop Manager with Lab Maintenance as requested, including machine maintenance
- Additional job duties as needed.

Skills/Qualifications:
- Computer skills, spreadsheet and database design.
- Very good communication skills.
- Able to work with very minimal supervision.
- Attention to detail and safety requirements
- Ability to multitask
- Strong problem-solving skills
- Adaptability and professionalism
- Time management
- Major: Engineering Majors preferred.

*ME shop assistant must have completed MENG 351 or can show equivalent experience in the use of the tools and equipment ( lathe, mill, grinders, drill press) in the machine shop ( BEC 106).

Flexible with hours depending on student availability, Monday-Friday

To apply, please complete the following Application.

• Assist faculty/adjuncts/students/visitors with general help and answer questions
• Some monitoring of Engineering Students during “OPEN LABS”.
• Organize and conduct basic inventory of EE, ISyE, ME, IntE and Computer labs,  machine shop, and Donald’s Garage.
• Clean and organize the labs and shops including cleaning whiteboards, cleaning benches, etc.
• Assist Techs and Machine Shop Manager with Lab Maintenance as requested, including machine maintenance
• Additional job duties as needed.

• Computer skills, spreadsheet and database designs.
• Very good communication skills.
• Able to work with very minimal supervision.
• Attention to detail and safety requirements
• Ability to multitask
• Strong problem solving skills
• Adaptability and professionalism
• Time management
• Major: Engineering Majors preferred

Schedule: Monday – Thursday, 9:00 a.m. - 5:30 p.m.; Flexible with student schedule
Length of Employment: 9/1/2026 to 12/18/2026

ME shop assistant must have completed MENG 351 or can show equivalent experience in the use of the tools and equipment (lathe, mill, grinders, drill press) in the machine shop (BEC 106). 

To Apply, please complete the following Application.

This work study position offers a unique opportunity to gain practical experience in the fields of alumni relations, fundraising, and event planning within an academic environment. The successful candidate will provide essential administrative and operational support to the Law School's Development and Alumni Relations team. This role is ideal for a detail-oriented, selfmotivated individual with a strong interest in non-profit management, higher education administration, or law.

Key Responsibilities
Administrative Support
Assist in maintaining and updating the alumni and donor database, ensuring data accuracy and integrity. Manage office supplies, handle incoming and outgoing mail, and answer phone calls in a professional and courteous manner. Perform general clerical duties such as filing, scanning, and data entry.

Alumni Relations and Communications
Help prepare materials for alumni and donor events, such as reunion weekends, networking receptions, and high-touch stewardship and cultivation events. Assist with the coordination and execution of alumni communication campaigns, including email blasts and social media updates. Research and compile information on alumni for professional profiles and departmental reports.

Event Planning and Execution
Support the logistical planning for various events, including tracking RSVPs and preparing event materials. Help with post-event wrap-up, such as sending follow-up communications and compiling attendance data

Demonstrated proficiency with Microsoft Office and Google Suites.
Design experience in Canva and video editing in Capcut and other platforms a plus.
Strong verbal and written communication skills with a professional and friendly demeanor. Excellent organizational skills and a keen attention to detail.
Ability to handle confidential information with discretion and maturity.
Dependable, punctual, and able to work independently as well as part of a team.

Schedule: Anytime between 9:00 a.m. - 5:00 p.m. M, T, W, Th, F (totaling up to 10 hours)

To apply, please complete the following Application.

The School of Law is seeking a Marketing and Communications Intern focused on design and social media communication assignments in support of the Marketing and Communications department’s needs. The intern may assist in the creation of digital content (photos, videos, art) for social media, website articles, google ads, flyers, and other collateral for law school outreach and promotional materials that highlight students, faculty, alumni, donors, and events. The intern may also assist with the drafting of news articles and stories about law school students, faculty, and alumni.

This internship provides a hands-on learning experience at a law school ranked 54th among the nation's best law schools in 2025 according to U.S. News & World Report. USD School of Law ranks in the top 20% in Faculty Scholarly Impact; Faculty Scholarly Impact; Tax Law; Intellectual Property; Teachers; Practical Education; Business & Corporate Law; and Constitutional Law. The School of Law is ranked in the top 10 of Graduate Tax Programs.

DUTIES MAY INCLUDE:

• Assisting with content and strategy for social and digital media platforms
• Drafting social media content, including graphics and captions
• Conducting research and interviews for feature stories, notable alumni, and award recipients
• Assisting in the drafting of news releases, promotional materials, and news stories
• Conducting historical research for USD School of Law events and biographical research on individuals
• Producing and editing written content, including features and profiles for official publications
• Managing photo library
• Completing other daily projects and administrative duties as assigned

QUALIFICATIONS FOR A COMMUNICATIONS INTERN:

• Must have knowledge of and experience with online publishing visual design platforms such as Canva, CapCut, Adobe Creative Suite, etc.
• Knowledge of and comfort with social media and current trends a plus
• Strong writing abilities, oral communications, and computer skills
• Detail oriented
• Ability to learn quickly with a comfort around computer systems
• Willingness to conduct interviews, research, and provide creative ideas for content
• Familiarity of Associated Press (AP) writing style

Schedule: Flexible Monday - Friday; between 8:30 a.m. - 4:00 p.m.

Length of Employment: Between 9/1/2026 to 5/19/2027

To Apply, please complete the following Application.

The primary purpose of the Science Building Management Assistant 1 will be to support the building manager in performing the administrative responsibilities concerned with the operation of the Shiley Center for Science and Technology.
The specific responsibilities will include, but are not limited to: providing office support for the building manager such as: answering the phone, noting requests, questions and concerns from USD science Faculty, Staff and Students; making copies of documents; noting and posting room reservation signs in the building; assisting with maintenance and inventory assessments of building infrastructure and equipment; assisting with the maintenance of laboratory SDS and SOP binders; assisting with setup for special events; and assisting with science building media displays and all forms of outreach communications.
The duties for this position have increased as digital record keeping has been replacing much of the paperwork on which previous records were kept.

Science centered insight and resourcefulness; Ability to learn and use Microsoft Word, Excel, Power Point, Paint 3D and Photoshop; Ability to maintain a calm demeanor and communicate professionally; Ability to maintain strict confidentiality regarding information that may be encountered in the course of duty; Knowledge and practice of safe laboratory procedures. Knowledge of both PC and Mac computer systems use.

Schedule: Between the hours of 7 AM and 5 PM for at least two hours at a time. Monday through Friday

To apply, please complete the following Application.

The Primary purpose of the Science Building Arts Assistant will be to support the Building Manager in performing the administrative responsibilities concerned with the aesthetics of the public spaces within the Shiley Center for Science and Technology (SCST) as well as to work on artistic projects related to the operations of the Science Building at the University of San Diego.

The specific responsibilities will include, but are not limited to: assisting with the creation and maintenance of all aesthetic spaces and items in the public areas of the science building, checking with USD Faculty, Staff and Students to learn about the ways in which art relates to science teaching and research in the SCST. They will also work on arts projects as assigned by the building manager such as artistic reupholstery of study chairs as well as working to engrave things such as names and pictures upon water bottles and other personal items commissioned by science building Faculty, Staff and Students.

Artistic centered insight and resourcefulness; Ability to evaluate and suggest improvements for the aesthetics of public spaces and items within the science building; Ability to learn and use Microsoft Word and Google Forms; Ability to use an engraving pen to produce artistic renderings of names and pictures on personal items; Ability to maintain a calm demeanor and communicate professionally; Ability to maintain strict confidentiality regarding information that may be encountered in the course of duty; Have knowledge of and follow safe practices in laboratory environments.

Schedule: Between the hours of 7 AM and 5 PM for at least two hours at a time, Monday through Friday

To apply, please complete the following Application.

The Primary purpose of the Science Building Development Assistant will be to support the
Building Manager in performing the administrative responsibilities concerned with the
development of scientific spaces within the Shiley Center for Science and Technology (SCST) as
well as to help with planning for future scientifically oriented spaces at the University of San
Diego.
The specific responsibilities will include, but are not limited to: assisting with the development
of the sciences through the documentation of the existing infrastructure and detailing the
scientific components found within the SCST, checking with USD Faculty, Staff and Students to
know the current state of science teaching and research in the SCST and what the support
needs of future science teaching and research are likely to be. They will also research other
universities and colleges to learn about their spaces and science offerings and the way in which
science is integrated within those institutions.

Science centered insight and resourcefulness; Ability to learn and use Microsoft Word, Excel,
Google Sheets and GIS; Ability to gather data and create detailed inventory lists; Ability to
maintain a calm demeanor and communicate professionally; Ability to maintain strict
confidentiality regarding information that may be encountered in the course of duty; Have
knowledge of and follow safe practices in laboratory environments.

Schedule: 7 AM to 5 PM in 2 to 3 hour time shifts, Monday through Friday

To apply, please complete the following Application.

The FWS Office Assistant supports daily operations by assisting with a variety of administrative and logistical tasks. Responsibilities include sorting and distributing mail, coordinating with the print shop, organizing office supplies and materials, and helping maintain office equipment. This role provides valuable experience in a professional environment while contributing to the smooth functioning of the department.
- Complete all copy, scan, and print requests
- Assist students, faculty, and other visitors of the dept.
- Design and create fliers promoting department events and courses using Canva
- Create/update (each semester):
- Faculty schedule/office hours master list
- Maintain printer (clear jams, refill paper, change toner)
- Assist in set up (furniture, technology, catering, etc.) for meetings and special events
- Maintain cleanliness of the office
- Complete department errands
- Assist with dept. Instagram as needed

Arrives to work on time. Takes initiative to learn and help out. General office experience

Schedule: between 8 am - 4 pm, Monday- Friday

To apply, please complete the following Application.

Assist with all aspects of our preschool environment. Interacting with children, assisting children with their individual needs; organizing games and activities; helping with preparation of materials and planned activities; some help with making and cleaning up snack; may be asked to answer phone in front office; greet parents, etc.

Enthusiasm for working with children; reliable and responsible; ability to take initiative and follow through with assigned duties without frequent reminders. Experience with children preferred but not required.

Schedule: Monday - Friday, 8:00 a.m. - 5:45 p.m.

Length of Employment: Between 9/1/2026 to 5/19/2027

To Apply, please complete the following Application.

Maintain hours at the Creative Zone, located in the Student Life Pavilion, Room 302.
Marketing experience in promoting campus events, news, and various other content through Torero Life social media accounts and digital communications platforms, review analytics and communications strategies, and create content calendars for staff members based on qualitative and quantitative feedback OR general graphic design work using Adobe Photoshop, Illustrator, InDesign, etc. for assisting campus organizations with event marketing, organization branding, and various other digital content uses. Basic skills are strongly encouraged. Additional training will be provided.
Provide assistance to the Associate Director of Student Activities and Involvement, Associated Student Government (ASG), Torero Program Board (TPB), Involvement Consultants, student organizations, campus departments and any other point-of-service customers in their efforts to create marketing materials for their respective events/programs by:
Maintaining and supervising the use of Creative Zone equipment. Including, but not limited to: computers (hardware and software), printers and paper, photocopy machines and paper, scanning/fax machine, markers and banner paper, paper-cutters, die-cut machine (and associated pieces), A-frames, laminating machine, button-making supplies.
Maintaining inventory of aforementioned Creative Zone equipment and supplies.
Maintaining inventory of Creative Zone resources including board games and other team building supplies.
Monitor service orders (intake, execution, and completion) for duplication of print marketing, equipment rental, and any other orders (lamination, etc.) that come into the Creative Zone.
Managing the distribution of marketing material produced by Creative Zone staff including graphic designs.
Collecting payment from customers in the form of on-campus budget transfers (Cost Center) or campus cash.
Assist in the maintenance of the Creative Zone, communicating with SAI staff, Creative Zone Student Manager, etc. to keep the Creative Zone fully stocked (inventory) and functional.
Monitor communication via Creative Zone e-mail address during each shift.
Maintain a welcoming and inclusive environment within the Creative Zone.
Track rentals and in charge of tracking internal calendar information regarding these rentals (i.e. electronically track what is being tracked by the paper rental forms) including late fees for these rentals.
Keep inventory of the CZ on a bi-weekly basis and alert the proper administration when new stock needs to be ordered.
Other duties as assigned by supervisors.

Word processing/typing (Mac/PC), spreadsheet management (Mac/PC), familiarity with general printers/copy machines/fax machines, familiarity with design software (e.g. Illustrator, InDesign, Photoshop, etc.), familiarity with social media applications, work in customer service-oriented field [recommended]

Schedule: Monday-Thursday 9:00-7pm, Friday 9:00-5:00pm

To apply, please complete the following Application.

• Stocking the pantry as necessary, keeping everything clean and organized, including cleaning the refrigerator, freezer, cabinets, etc. as necessary to ensure a clean environment.
• Managing and assisting students’ appointments to visit the pantry. 
• Strive to move products closer to expiration to the front of cabinets, shelves, etc.
• Receive and record pantry donations.
• Track stock and maintain adequate supplies for visitors.
• Maintain requested statistics from the San Diego Food Bank.
• Managing the pantry’s email account, including responding to all inquiries, outreach, and generating messages to pantry users.

Required: 

• Excellent communication and customer service skills 
• Awareness and empathy for students facing food insecurity
• Strong organizational skills 
• Basic computer skills including but not limited to an understanding of Microsoft Word, Excel, and PowerPoint as well as Google Drive, Docs, Sheets, and Slides. 
• Ability to exercise discretion and maintain confidentiality in carrying out the responsibilities listed above.

Preferred:

• Experience with food pantries or food banks.

Schedule: Sunday - Saturday, 8:00 a.m. - 7:00 p.m. (varies depending on availability)

Length of Employment: Between 9/1/2026 to 5/19/2027

To Apply, please complete the following Application.

This Undergraduate Assistant (UA) will focus primarily on supporting the implementation, instruction, and programmatic logistics of the VisMO program—an innovative initiative that teaches visuospatial skills to elementary school students through origami and STEAM-based activities.
KEY RESPONSIBILITIES AND DUTIES
VisMO Instruction & Student Engagement (60%)
Deliver VisMO Essentials: Instruct upper elementary school students using research-based educational best practices, integrating origami and STEAM concepts.
Lesson Preparation: Assist with planning and preparing engaging lesson materials that cultivate spatial reasoning, collaboration, and curiosity.
Classroom Management: Foster a positive, inclusive, and safe classroom environment; handle the setup and cleanup of materials before and after instruction sessions.
Site Travel: Travel to various school sites across San Diego County to deliver hands-on instruction.
Professional Development: Participate in four weeks of mandatory professional development prior to starting classroom instruction.
Community Event & Program Support (25%)
Event Logistics: Provide essential support for planning, setting up, and executing special events, conferences, and workshops hosted by the Jacobs Institute.
Material Preparation: Manage, organize, and inventory classroom supplies, event materials, and promotional items.
On-Site Support: Serve as an active on-site assistant during community-facing events, coordinating registration, guiding attendees, and assisting staff.
Administration & Collaboration (15%)
Weekly Alignment: Connect with the SOLES and Jacobs Institute teams on a weekly basis.
Reporting: Submit brief summaries and feedback logs after each school cohort to support continuous program improvement.
Communication: Maintain regular, professional communication with university supervisors and school site coordinators.

Minimum Qualifications
Education: Current undergraduate student at USD in good academic standing.
Mission Alignment: A deep commitment to diversity, inclusion, educational equity, social justice, and working with K-8 youth.
Mobility: Ability to travel to assigned school sites across San Diego.
Technical Proficiency: Proficiency with Google Workspace (Docs, Sheets, Slides).
Preferred Qualifications
Experience: Prior experience working with the VisMO program, peer mentoring, tutoring, youth camp counseling, or event coordinating is preferred.
Domain Interest: Strong interest in STEAM education, spatial learning, or hands-on crafts (e.g., origami)

Schedule: 9AM to 5PM, flexible; M-F primarily, with a few Saturdays, when there are community events. 

To apply, please complete the following Application.

GENERAL PURPOSE:
The Undergraduate Assistant (UA) will serve as an intern directly supporting the Pactful Program Manager while leading creative podcasting and digital media efforts. Pactful is an educational curriculum and platform designed to help middle and high school students develop an innovator mindset by designing solutions to local and global challenges, heavily utilizing design thinking and alignment with the United Nations Sustainable Development Goals (SDGs).
KEY RESPONSIBILITIES AND DUTIES:
Pactful Program Internship & Support (50%)
Direct Managerial Support: Work closely alongside the Pactful Program Manager to assist with daily program operations, tracking, and school implementation.
Curriculum & Tool Support: Help manage and update resources related to Pactful's design thinking curriculum, social innovation challenges, and student tools.
Community Communication: Assist in maintaining regular communication with participating middle and high school teachers, facilitators, and partners.
Feedback & Coordination: Help collect and compile student and teacher feedback on their Pactful experiences to assist with program iteration.
Podcasting, Content & Student Mentorship (35%)
Podcast Production: Lead the planning, recording, and editing of an educational podcast series providing guidance, inspiration, and peer support, with a specific focus on first-generation college students.
Content Development: Design informative and motivational digital media posts and audio content that highlight youth social innovation, STEM persistence, and design thinking.
Interviews & Collaboration: Interview and collaborate with College Corps Scholars, AnchorSTEM Scholars, and local educators to showcase diverse student success stories.
Administrative & General Responsibilities (15%)
Logistics & Scheduling: Arrange recording schedules, manage media files, coordinate virtual/in-person meetings, and track digital engagement metrics.
Team Alignment: Connect with the SOLES and Jacobs Institute teams on a weekly basis; support occasional Jacobs Institute events.

Minimum Qualifications
Education: Current undergraduate student at USD in good academic standing.
Mission Alignment: A strong commitment to educational equity, social impact, and the UN Sustainable Development Goals (SDGs).
Technical Skills: Competency with basic audio/video editing software and Google Workspace.

Preferred Qualifications
Media Experience: Prior experience or strong demonstrated interest in podcasting, audio production, interviewing, or digital storytelling.
Innovation Mindset: Familiarity with design thinking, entrepreneurship, or social innovation programs.
Interpersonal Skills: Creative thinker with excellent communication skills and the ability to collaborate effectively with both peers and senior staff.

Schedule: 9AM to 5PM, Flexible based on class schedule; Monday to Friday, Ocassional Saturdays. 

To apply, please complete the following Application.

The FWS Office Assistant supports daily operations by assisting with a variety of administrative and logistical tasks. Responsibilities include sorting and distributing mail, coordinating with the print shop, organizing office supplies and materials, and helping maintain office equipment. This role provides valuable experience in a professional environment while contributing to the smooth functioning of the department.

General office experience

Schedule: 11am-3pm, most busy hours. Anytime between 8am-4pm also works. Early afternoon start time is best; Mon-Fri

To apply, please complete the following Application.

The College Mentor provides direct support, academic tutoring, and college-access guidance to high school students in the USD TRIO Upward Bound program. Mentors build meaningful relationships, host workshops and advising sessions, and serve as positive role models for first-generation and low-income youth navigating the path to higher education.

Key Responsibilities
Mentoring & Advising: Maintain an assigned caseload of high school students, offering guidance on college admissions, FAFSA/financial aid, and personal development.
Tutoring: Conduct academic advising and tutoring sessions (minimum one day per week availability, Mon–Fri, 2:00 PM – 5:00 PM).
Student Tracking: Log student progress quarterly and maintain digital/physical student records by cohort year.
Events & Operations: Assist with in-person educational, cultural, and professional development events, alongside general administrative support.
Perform additional duties as assigned by the Director or Assistant Director.

Qualifications & Skills
Required:
Experience with or shared lived experience as a low-income/first-generation student.
Knowledge of core high school academic subjects (math, reading, writing, science) and the college application process.
Strong interpersonal and organization skills.
Preferred:
Fluency in Spanish, Vietnamese, or other languages.
Familiarity with Google Workspace, Zoom, and basic office administration.


All academic majors welcomed.

Strong interpersonal and communication skills; ability to build rapport with high school students

Experience working with or mentoring low-income and/or first-generation youth, and/or a shared lived experience navigating similar barriers to college access

Familiarity with the college application process, including FAFSA, scholarships, and college admissions

Schedule: Between 10 AM - 6 PM, Monday - Thursday, some Fridays / Weekends

To apply, please complete the following Application.

Responsibilities:

Work Hours: 
Work a minimum of 8-10 hours per week and staff the front desk a minimum of 3 hours per week.

Office Management: 
Provide courteous service during operating hours (i.e., welcoming community members and visitors, answering phones, referrals as required).
Maintain the appearance, cleanliness, and welcoming atmosphere of the United Front.

Team Oriented:
Participate and engage in team retreats and bi-weekly meetings focused on both skill development and building knowledge around social justice issues.
Attend student employee trainings, as needed.

Programming:
Work with supervisor to plan, coordinate, and facilitate events
Engage participants in dialogue around identity specific and intersecting identities
Serve on planning committees and support logistics for annual events such as Multicultural Night, UFMC The Banquet, Latine graduation, etc.

Accountability:
Attend 1/1 meetings with direct supervisor.
Support supervisor with other duties as assigned.

Consciousness-raising:
Think critically about social justice issues and explore how our individual lenses shape our understanding of those issues.
Utilize knowledge to create social change.

Customer Service, Provide courteous service during operating hours (i.e., welcoming community members and visitors, answering phones, referrals as required). Typing, general office experience and use of Google Software, Canva and Instagram.

Schedule: Between 9am-5pm, Monday through Friday

To apply, please complete the following Application.

Provide reception and clerical support to the departments comprising University Advancement including, but not limited to, Parent and Family Relations, Foundation Relations, Media Relations, University Events and Partnerships, Development, Annual Giving, Publications, University Marketing and Communications. Clerical support includes answering phones and greeting visitors; sorting, assembling, folding, and labeling various mailings; data entry and export; hybrid web research and dissemination; shredding; running errands and making deliveries on campus; and staffing events.

Clear communication in person and on the phone. Computer skills a must including experience with Microsoft Office and Google applications. Professional manner and kempt appearance required. Self-starter with excellent attention to detail. Dependable and reliable in arriving to work on time and as scheduled. Able to maintain strict confidentiality. Pleasant disposition with the ability to work with a variety of personality styles and attitudes. Work assignments may vary depending upon the office in which they are scheduled, flexibility is a must.

Schedule: Between 8:30am-5:00pm; minimum of 2 consecutive hours per day. Monday - Friday; min. of 2 days per week

Onboarding will require additional Live Scan screening

To apply, please complete the following Application.

The University Center Scheduling Assistant serves as an operational hub for campus logistics, using EMS (Event Management System) to process, coordinate, and finalize space reservations across the entire USD campus. Operating out of UC 117, this role handles high-volume space requests for meeting rooms, classrooms, outdoor plazas, lecture halls, and specialized event venues. Responsibilities include reviewing event detail completeness, checking room availability to prevent scheduling conflicts, applying scheduling policies, and coordinating cross-departmental needs like tables, chairs, staging, technical audio-visual (AV) setups, and custodial support. Assistants will manage daily administrative functions, answer phone and email inquiries, generate daily event reports, and communicate last-minute event updates to the active operations field staff. Through this role, students will build critical, real-world skills in logistics administration, database software management (EMS), complex problem-solving, and cross-functional campus coordination. We are looking for eager, outgoing personalities who will proudly support the UC, actively take initiative, and complete extra tasks as assigned to keep campus events running smoothly.

Excellent organization, strong communication skills, and an exceptionally high attention to detail. Must showcase a professional, customer-focused mindset with a strong willingness to take initiative on office tasks and maintain a dependable workflow. Accurate typing skills and general office proficiency are required. Advanced comfort with computers—especially Microsoft Outlook and Excel—and the capacity to learn EMS scheduling software are essential. Applicants must be able to multitask, problem-solve, and stay calm under pressure when handling scheduling conflicts or tight deadlines. Previous office, customer service, or administrative experience is highly helpful. This position is primarily desk-based within UC 117; applicants must be able to safely lift up to 25 pounds (such as boxes of printer paper or office supplies).

Uniform and Dress Code Policy: To present a professional image to campus partners, faculty, and clients visiting UC 117, a clean uniform standard must be followed. Assigned department shirts will be provided and must be worn. Long pants are required; shorts are not permitted on shift. Jeans must be clean and presentable—saggy or holy/ripped jeans are strictly prohibited.

Safety Footwear: Closed-toe shoes are mandatory at all times for workplace safety, including during office operations and any necessary event space walk-throughs.

Schedule: Between Monday - Friday, 8:00 am - 8:00 pm

To apply, please complete the following Application.

The Student Liturgical Assistant (SLA) position is a specialized student assistant role supporting the planning and implementation of liturgical/worship events on the university campus under the supervision of the University Ministry for Liturgy. Duties will vary according to each area but will include:
- Being available to work 10-12 hours/week, with required work hours on Sundays
- Attending Masses (both regular and special) on campus. This includes weekends and nights.
- Attendance of weekly liturgy meetings and ongoing formation with the University Minister for Liturgy and other Liturgical Ministry Interns
- Helping to recruit students for liturgical events/programs
- Creating advertisements for such programs
- Training other student leaders for liturgical ministry
- Maintaining databases, signups, training invitations for liturgy volunteers
- Purchasing supplies and other needed items for events
- Meeting with students to discuss their questions/interests in regards to USD University Ministry offerings
- Occasional support of the Order of Christian Initiation for Adults programs
- Being open to share your faith and life experiences with other students and staff

-Familiarity with the liturgical life of the Roman Catholic Church
-Proficiency in Google, Microsoft Word, Microsoft Excel, Canva, and SignUp Genius
-Typing
-Must be able to lift up to 25 lbs for some equipment.
-Experience with Altar Serving, Lectoring, Eucharistic Ministry, or Catholic parish/ministry volunteering preferred
-A valid drivers’ license and the ability to occasionally drive a UM van to pick up supplies for after mass hospitality (preferred but not required)

Schedule: Between 10am-11pm, Sundays to Thursdays. (Occasional Fridays)

To apply, please complete the following Application.