Finance Office

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Forms

Direct Deposit

This form is used to sign up for direct deposit, make a change, or cancel your direct deposit. Complete this form with required account documentation and bring to the Payroll Department in Maher Hall 112.

Payroll Request Form

For Address Change, Paycheck Distribution preference, View Payslip Online, W-2 or Payslip copy.

Makeup Time Request

The Personal Obligation Make-Up Time form is used when an employee requires personal time off but will not be using sick or vacation time during the absence. This form must be completed and approved by a supervisor before the time is actually taken. Time made up must take place in the same work week as the time taken off. A copy of this form should be submitted to Payroll on the timecard due date.

Meal Break Waiver

Waiving a meal break to allow an employee to complete his/her day's work may only be done when the employee's work period is not more than six hours. The meal period may be waived by mutual consent of the employee and the employee's supervisor. A copy of the Meal Break Waiver should be submitted to Payroll on or before the timecard due date.

Form W4: Employee's Withholding Allowance Certificate

This form is used to establish your withholding allowances for federal income taxes. If claiming exempt from federal withholding, you will need to complete a new form each year as your "exempt" status expires February 18.

Form DE4: Employee's Withholding Allowance Certificate

This form is used to establish your withholding allowances for state income taxes. Filing this form is optional; however, if you want the same allowance to by applied to the State of California taxes write "Both" on the top of the Form W4.

Substituting Work Day Request (4/10 only)

The personal obligation Substituting Work Day Request form is used when an employee requests to substitute one day of work for another day as a result of a personal obligation. This form must be completed and approved by a supervisor before the substituted day is worked. The substituted day of work must be performed in the same week that the scheduled day is lost. A copy of this form should be submitted to Payroll prior to the timecard due date.

Manual Time Card

This form is used to submit your time when you have not recorded all of your hours in Kronos or are unable to log into Kronos. If you are unable to log into Kronos, please contact the Payroll Department immediately by phone at (619) 260-4818. This timecard should be completely filled out with your information, signature and your supervisor's approval prior to submitting to the Payroll Department, which is located in Maher Hall 112.