Budget Committee

• ASGBC meets on Tuesdays during Torero Hours (12:15 pm-2:15 pm)
• All non-General Body Meeting (GBM) requests over $500 require a presentation
• The person who submitted the funding request will receive an email from the ASG Controller inviting them to attend an ASGBC meeting if a presentation is needed
• Please do not come to a ASGBC meeting unless you receive an invitation
• Presentations are scheduled on a first-come, first-served basis. Typically, 10 clubs will be invited to present at each meeting
• The presentation should include a detailed description of the event and budgets in detail, any undergraduate student in the organization may present your request

• The person who submitted the funding request via Torero Orgs will receive a notification when funding is approved/denied, typically within 48 hours of the last ASGBC meeting
• Allocation information is also available under the club’s “Finance” tab on Torero Orgs. You may view the status at any time
• If you would like to appeal a budget committee decision, please fill out the ASGBC appeals request form

• Once the organization is allocated funding, there are several ways to access funds. Please note that all funding must be spent/reimbursed within 2 weeks of the event
• Any reimbursements, check requests, etc. submitted after 2 weeks of the event date, will not be honored
• ASGBC strongly recommends taking a photo of any receipts for purchases

To make a payment using the ASG credit card:

• Fill out a credit card request form and then stop by SLP 308 to meet with an Involvement Consultant to make your purchase. You may also fill out the form with the IC
• The credit card can be used to make purchases online or over the phone. It cannot leave the ASG offices
• The credit card can only be used to purchase goods and food, it cannot be used to pay for services (DJs, professional speakers, food service, etc.)
• After using the credit card, please submit an itemized receipt to: usdinvolvement@sandiego.edu

Submit for reimbursement:

• To submit a reimbursement request, please complete this form
• A list of required back-up documentation is available on the bottom portion of the form
• Back-up documentation must be submitted through the form- pictures of receipts are acceptable
• Reimbursements typically take 3-4 weeks for processing

Pay a vendor via check:

• To submit a check request, please complete this form
• A list of required back-up documentation is available on the bottom portion of the form
• Back-up documentation must be submitted through the form
• Checks typically take 10-14 business days for processing

For more information, please review the ASGBC Bylaws.

• We will be very strict on the two-week deadline for receipts. If receipts and/or invoices are not turned in within fourteen days of the GBM/event date, reimbursements will not be given. There will no exceptions to this policy. If there are extenuating circumstances please let us know early and we will work with you individually. All receipts are to be returned to the Involvement Consultants.
• Please submit a budget request for all events AT LEAST 2 weeks prior to the event. If your organization is able to schedule all your events and budget for them within the first month of school, you will have a higher probability of receiving funds for your event. If your event is fairly large you must submit your funding request 3 weeks in advance since it may take more than one week for you to present to ASGBC.
• Funds that are not granted to a organization that are not used by that group revert back to the general budget of the Budget Committee and cannot be put towards another event.
• Printing for all events will be funded to a maximum of $25 per event. It is the choice of your organization if you wish to purchase colored prints or black and white. There will be no rollover of printing funds to future events. In your funding request please be sure it is clear the amounts you are requesting for each specific category.
• We will be looking closely at events that occur on the same day. Therefore, please keep this in mind when calendaring your events and asking for funding, as less students may show up if there are multiple events on the same day. This may lead to less funding from ASGBC. Also, if you have a few large events during the semester, consider merging those which are similar in order for you to receive prioritization.
• Please make sure that you as a student are submitting EVRs and not the advisor, this will help avoid any confusion.

There may be other changes done at the discretion of the Budget Committee as the semester unfolds, but we will be sure to keep you updated.

We are making these changes in an effort to be more consistent. Our goal is to use ASGBC funds in the most effective way to reach the most students possible. If you have any questions please do not hesitate to