Alert
You can connect your USD content to Google Gemini but, for security reasons, never link such data (e.g., email, calendar, Google Drive) to unsanctioned AI platforms (e.g., ChatGPT Connectors).
Allowed Data Types & Security
It is critical to understand the university's policies on data and what types of information are permitted for use in AI tools. Using inappropriate data can be like posting that information on a public website. Exposing private University data could pose a significant security risk to both you and the institution.
Ethical and Transparent Use
As a user, you are fully responsible for any content you create using AI. The University of San Diego expects ethical, transparent, and well-documented use of AI in all university-related academic and administrative work.
AI and Academic Integrity
The use of generative AI is a critical aspect of academic integrity at USD. All students and faculty should be familiar with the university's honor code.
Audience-Specific Guidelines
For more detailed information tailored to your role at the university, please select one of the following:
Using Generative AI in USD workflow
Generative AI (GAI) tools (i.e., Gemini and NotebookLM) may be used to create, analyze, compare, draft and refine all manner of work products. This usage falls under existing policies and procedures for vetting, review, and approval.
In other words, any and all USD materials that are currently held anywhere in USD’s Google ecosystem (Gmail, Google Calendar, Google Drive, etc.) can be used in Google’s GenAI products (Gemini and NotebookLM), as they all fall under the exact same Educational License USD already has with Google.
This usage must conform to existing policies and procedures (e.g., any material that previously required approval from the Office of General Counsel must still be reviewed by the OGC), and non-legal AI-generated materials must be reviewed by a USD employee to ensure accuracy/validity before use. As with any other materials, the employee using them is responsible.
Use of Licensed Resources
Please note that the use of artificial intellegence may violate the library's licensed resources policy. For more information, please see Copley Library's licensed resources policy.