Alert
You can connect your USD content to Google Gemini but, for security reasons, never link such data (e.g., email, calendar, Google Drive) to unsanctioned AI platforms (e.g., ChatGPT Connectors).
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There is a lot going on, and USD's AI Steering Committee would love to know about any and all things AI-related here at USD. So let us know if you've hosting an event, or offering a training, or built a new tool, or wrote a new policy.
Google's AI products are USD's preferred set of AI tools. Google's AI products are now included in our Google license agreement and, when using your USD credentials, they are provided to you free of charge.
Why Google AI tools?
USD-approved & compliant
Complies with FERPA and GDPR and may be used with institutional data (no other tool may be used in this way).
Secure
Protected and secured, keeps your data within approved channels.
Powerful & versatile
Summarizes, drafts, analyzes, brainstorms and more.
Integrated
Works with tools you already use such as Gmail, Calendar and Google Drive.
Here's what you need to know
Gemini
Gemini is now available at no cost to all USD students, faculty and staff. Gemini is similar to the paid version of ChatGPT but is more secure and protected because it: (a) does not use any USD data to train its underlying model; and (b) adheres to USD's privacy and data security standards. Gemini can assist with brainstorming, guided learning, content refinement, deep research, generating images/videos, coding software and more. You can even chat with it and ask questions about your own USD email, calendar and documents in Google Drive. Access Gemini through a web browser or via its mobile app (iOS and Android).
NotebookLM
NotebookLM is an AI-powered research assistant that can help you get to critical insights faster and easier, all grounded in the information you provide. Upload your sources and NotebookLM will summarize your information and make interesting connections between topics. Listen and learn on the go by turning your sources into engaging audio and video discussions. Access it through any web browser or via its mobile app (iOS and Android).
Using non-Google AI products
The use of Google's AI products does not mean that you cannot use other tools such as ChatGPT, Claude and Perplexity. The main point to remember is that these other tools are not secure or protected - that means that you should never share sensitive, private, confidential or institutional USD data/information with those products. The only AI tools you may share sensitive, private, confidential, or institutional USD data/information are Google AI tools.
Given the rapid change in AI technologies, this guidance will evolve over time.
For questions or additional information, please contact ldcsupport@sandiego.edu.