Authorization to Recruit
Written clearance from the Provost's Office is required before recruitment of any full-time faculty or administrative personnel. A Personnel Requisition Form should be completed via the Jobs@USD site. Please include a job description/ad posting.
Advertising
Once the Personnel Requisition Form has been approved, recruitment advertising may begin. We will place ads through Jobelephant, Inc. If the School/Department would like to place an ad in a professional publication themselves, please consult with the Assistant Vice President.
Interview, Travel and Housing Arrangements
Once it has been determined which three finalists will be interviewed, the department should contact their Dean to check availability of times on their calendar. The Vice President and Provost will interview only those candidates being considered for appointment with tenure. All candidates being interviewed on campus should be provided the link to Insight before the scheduled interview date.
Please contact your dean's office in advance if there are circumstances necessitating travel arrangements with higher-than-average airfares or other special arrangements. This includes travel by candidates and our own faculty who are attending conferences for recruiting purposes.
For lodging, you may use the Casa de la Paz at the Joan B. Kroc Institute for Peace and Justice; (619) 260-7808. To make reservations at the Casa de la Paz directly.
You may also book the Hilton Garden Inn Old Town, enter corporate ID 5899761 on Hilton.com or you can call 619-260-0607 or email Courtney.Harrison@Hilton.com. At the time of booking, please be prepared to give your USD OneCard information or the guest may book on their personal card and be reimbursed. Please identify that you are calling from USD and mention SRP L-L1 to receive our negotiated rate.
The Dana on Mission Bay, or any Bartell Hotel, is another lodging option. Please visit our partner landing page to search for availability at USD's discounted rate.
Please contact your dean's office if you wish to interview more than three candidates.
Other Recruiting Expenses
When planning to send faculty members or other employees to conferences for recruiting purposes, please check with your dean.
For candidates invited to campus, USD can reimburse the candidates and University employees for meal and local travel expenses associated with the recruitment visit. Note: the university cannot reimburse faculty who take candidates to sporting events, movies, amusement parks, etc, or for gifts. Nor can we reimburse a faculty member for such items as house cleaning services when they have a candidate visit their home. Recruiting reimbursements should be limited to travel expenses (airfare, mileage, train), hotel while here, meals*, parking, and taxis. Rental cars will not be reimbursed without prior approval.
Recruiting reimbursements should be reconciled through Concur or Workday. Instructions are available online from the Accounting Office's website. Please follow all Accounts Payable policies.
*Note
Meal expenses should be limited to $80 per person or less, including tax, tip and alcohol. Per university guidelines, it is suggested that employees limit expenses for alcoholic beverages to the average cost of approximately $10, and not to exceed $15 per person. Procurement requires an itemized receipt for meals, not just a credit card charge slip. Please include names of all those in attendance. No more than 5 guests, including the candidate, may be in attendance per meal. One dinner per candidate should be booked on campus at La Gran Terraza.
Faculty and Administrator Appointments
Once a candidate has been chosen for the position, the Proposal to Hire Form should be completed. Once approved, a contingent offer can be made.