No. Payments for services provided by employees must be coordinated through the Payroll Department.
No. Due to auditing requirements and division of duties, Accounts Payable does not have access to student records. To set up a profile to enable payment, Departments may process a Supplier Request in Workday with the applicable documentation.
For Supplier changes and updates, please reach out to Procurement for assistance procurement@sandiego.edu
For Misc Payee changes and updates, please email the detailed information and supporting documentation to Accounts Payable ap@sandiego.edu
An invoice may be submitted through the Create Supplier Invoice Request business process in Workday: Create Supplier Invoice Request
If the invoice is related to a purchase order, the invoice will follow the Create Receipt process in Workday: Create Receipt
Invoices are paid in accordance to the Supplier’s payment terms. If processing a Supplier Invoice Request (SIR), please allow ample time for the request to be reviewed and approved. For invoices being paid through the Purchase Order process, please ensure timely receiving of the invoice against the PO.
In Workday, employees can view the process history of their payment request. Employees may also lookup payment information after payment has been issued: Payment Lookup
No. All checks are mailed out to the address on file.
If a check has not yet been cashed or an electronic transfer has not yet been made, the payment may be stopped. Please contact AP as soon as possible to initiate a stop payment.
No. Active employees cannot be paid for services as an independent contractor. Please get in touch with the Payroll Department for assistance.
No. Payment for hours worked must be coordinated through Payroll.
No. When applicable, USD purchases are subject to California sales tax.