|Eligibility Requirements||Approving Courses for Credit|
|Refund Policy||Non-Affiliated Programs|
The following are eligibility requirements governing student participation in USD study abroad programs.
The Office of International Studies Abroad does not permit applicants under the age of 18 to participate in fall or spring semester study abroad programs.
To participate in a USD affiliated study abroad program, students must have sophomore standing at the time of participation in the program. Junior class-standing may be required for some programs. (Please check with the Office of International Studies Abroad for more information.) Freshmen and senior students, with the appropriate academic background, may apply for summer and Intersession programs.
Grade Point Average
To apply to a USD-affiliated semester study abroad program, students must have a minimum cumulative GPA of 2.75 or higher depending on the program. Students should check the minimum GPA program requirements before applying. Students participating in a USD sponsored summer or Intersession study abroad program must be in good-standing with USD or their home institution where applicable.
Students must be in good academic standing at the time of application. Students who are on scholastic probation are not eligible to participate.
Program Specific Requirements
Some study abroad programs have requirements in addition to class standing and minimum GPA. These requirements may include: a minimum level of proficiency in a foreign language, specific course pre-requisites, approval from a USD academic advisor and study abroad program director.
Full-Time Enrollment While Studying Abroad
Students must be enrolled full-time while participating in a USD semester-long study abroad program. Students participating in USD-affiliated semester programs must be enrolled in a minimum of 12 semester units while abroad.
Study Abroad Program Participation
In order to be accepted into a study abroad program, students must agree to participate in the entire program (all class sessions and program-related activities of the study abroad program) and satisfy all USD admission and course requirements.
Conduct Background and Clearance
The Office of International Studies Abroad collaborates with the Office of Student Conduct to review the conduct records of all USD students applying to the programs and reserves the right to deny acceptance to students who have problematic or questionable conduct histories. Students must be clear of any conduct probation prior to participating in any study abroad program and probationary terms cannot coincide with the intended study abroad term (ex: students who apply to study abroad in fall 2013 cannot be on probation for any portion of the fall 2013 semester and must be clear of any propation prior to the program start date). All students will have their student conduct record reviewed the semester prior to the intended study abroad term. These reviews will take place periodically up until departure and although an application status may read "accepted", this could be revoked at any time for conduct infractions that occur prior to departure.
Any student with a conduct record that is cause for concern will be contacted directly by the Office of International Studies Abroad. Such students may be required to sign a Conduct Contract. It is in the student's best interest to immediately notify the Office of International Studies Abroad if any conduct infraction occurs prior to departure. Students who are deemed ineligible to participate in a study abroad program will be withdrawn from the program and will be required to pay any fees associated with their withdrawal (program deposit, program fee, etc.) per the Refund & Payment Policy. No exceptions.
Encumbrances placed on a student's records by USD, e.g., by Admissions, Student Financial Services, Student Accounts, Registrar, Health Services, Parking Services, USD Libraries, etc., must be cleared before a student can be granted admission to any study abroad program.
Minimum Attendance at USD For Transfer Students
Students who transfer to the University of San Diego must have successfully completed at least one full semester at USD before they are eligible to participate in a semester-long study abroad program.
Students not meeting the above requirements as per their desired program are encouraged to discuss special approval with the Assistant Dean of the College of Arts and Sciences, PRIOR TO APPLYING. Those declined due to one of the above criteria may choose to appeal to the Assistant Dean of the College of Arts & Sciences. An appeal is NO GUARANTEE of approval.
Approving Courses for Credit
While studying abroad, all students earn letter grades from the partner institution. Students in good academic standing, that is, with a grade point average of 2.0 at the University of San Diego, may elect transfer courses back to USD as pass/fail. All students who wish to exercise the pass/fail option must have prior authorization from their advisor. Courses taken at other institutions and transferred to USD for unit credit only are not considered to fall under the pass/fail option. Note the deadline announced in the Academic Calendar for changing a course to the pass/fail option or vice-versa. No changes will be made after this date. Students should be aware of the academic regulations as outlined in the Undergraduate Course Catalog.
Students who wish to transfer a study abroad course back to USD as pass/fail, and are eligible to do so, must do the following:
- Contact your academic advisor via email for approval.
- Send your name, ID number, program location and also the course you are wishing to take pass/fail to your advisor.
- Once you have received email approval, forward this approval to Craig Murken in the Registrars Office
PLEASE NOTE: USD's pass/fail policy overrides the affiliate pass/fail policy.