Spring '08 Housing Cancellation Process
The Housing and Dining Services Contract is for the entire academic year. That means everyone currently living in the residence halls during the fall 07 semester is contractually obligated to reside in the halls for spring 08 semester.
Continuing residents may be automatically released from the spring 08 semester portion of their academic year contract without penalty if the request is granted based on one of the following four reasons, and if a written request is postmarked by Dec. 31, 2007. Any request postmarked after Dec. 31, 2007, which receives approval based on one of the following reasons, will result in a minimum forfeiture of $250.
1. WITHDRAWAL OR LEAVE OF ABSENCE: including transfer to another university, academic disqualification or approved leave of absence. You must notify your appropriate school or college of your intention to withdraw or take a leave of absence. This will serve as written notification to the Office of Residential Life.
2. ASSIGNMENT TO A UNIVERSITY SPONSORED PROGRAM WHICH REQUIRES LIVING AWAY FROM SAN DIEGO: Any resident leaving USD for spring semester 2008, but planning to return to campus housing for fall 2008, should contact the Office of Residential Life by March 1, 2008. A $250 non-refundable room prepayment will be required at that time to sign up for Fall 2008 housing.
3. JANUARY 2008 GRADUATION
4. MARRIAGE. PROOF OF MARRIAGE IS REQUIRED
Students not returning to the residence halls (for reasons 1-4 noted above) may stop by the Office of Residential Life to complete the Contract Cancellation Form that will serve as written notification. These forms are available now and should be completed before the end of the semester. A resident with reasons for cancellation, other than those stated above, must submit a detailed letter to request authorization for release from the contract. Only those residents with unusual or compelling circumstances that were not foreseeable when the contract period for occupancy began (i.e. September 3, 2007) will be considered for release. Releases are not granted lightly. Reasons for cancellation such as roommate conflicts, noise or dislike of food will not be considered strong reasons for release. These issues can be addressed without canceling the contract via staff mediation or a room change request.
This written request should include very specific and detailed reasons for the cancellation request and what living arrangement is tentatively being planned for spring semester (actual street address, roommate(s), cost, etc.) if a release is granted. If financial reasons are involved, please either provide a copy of your financial aid award letter, or comment on the reasons you are not receiving any financial aid.
Residents who submit written requests to the Office of Residential Life for contract cancellation by Dec. 31, 2007, and who receive approval for contract cancellation shall be assessed a fee up to $1,500 as financial damages to partially compensate the university for the reduction in revenues due to this early release. Any resident who submits a written request for termination that is postmarked after Dec. 31, 2007, and who receives approval for contract cancellation, will receive a cancellation fee ranging up to $2,000.
The letter should be submitted to Rick Hagan, Director of Housing, either via e-mail at rhagan@sandiego. edu, or by sending a letter to the address below:
Office of Residential Life
University of San Diego
5998 Alcalá Park
San Diego , CA 92110
Every effort will be made to send a reply and additional instructions within five business days of receiving the written request.
