Graduate Records

Drop Shadow

Leave of Absence & Notice of Withdrawal

Leave of Absence

A Leave of Absence is an approved, limited suspension of participation in a graduate program during the Fall and/or Spring semester (a Leave is not necessary for the January Intersession or the Summer Sessions). A Leave allows students in good academic standing to take time off and return to the University without applying for readmission. However, a Leave does not constitute grounds for an extension of the time limit for degree completion. Under ordinary circumstances, Leaves will be granted for up to one calendar year. Students who do not return and who later wish to return to the program, have to reapply for admission. Generally a Leave will not be granted to students who are approaching the limitation of time for program completion; to doctoral students who have been advanced to candidacy; or to master's students who have completed all course work and are working on a thesis. International students must obtain clearance from the International Resource Office at the University Center, Room 132.

Notice of Withdrawal

Students who terminate their enrollment in a graduate program must file an official Notice of Withdrawal with the Graduate Records Office. If they are currently registered for courses, students must withdraw prior to the deadline to withdraw from classes. Courses dropped on or before the deadline will receive a grade of "W" (not included in the GPA). Filing a Notice of Withdrawal after the deadline will make the withdrawal effective at the end of the current term and will result in the posting of grades for the term. Students forced to discontinue enrollment after the withdrawal deadline due to a documented emergency may petition the Graduate Records Office for an exception to this policy; however, the petition must be filed prior to the last day of classes and is subject to review. International students must follow the same procedures and in addition, obtain clearance from the International Resource Office at the University Center, Room 132.

Download the Leave of Absence / Notice of Withdrawal [pdf 192 KB]