The University of San Diego is committed to advancing customer service by providing faculty, staff, and students a central place to request spaces on the USD campus. The following steps will help to guide you through the process of planning for your event and using the EMS WebApp, the Event Management System, where you will find everything you need to make your event a success.
STEP 1: Determine When and Where You Want to Have Your Event
- What date and what time?
- How many attendees?
- Do you have a preferred location?
- What room setup are you envisioning?
- Do you need catering?
- Do you need other resources such as a projector, podium, or a specific type of table?
- Do you need parking or tram service?
STEP 2: Request Your Desired Space via the EMS WebApp
All faculty and staff and approved student leaders of recognized student organizations have access to the EMS WebApp to request space for meetings and events.
Based on available locations from your EMS WebApp search, select the space that best fit your needs.
Features, setup types, and images of individual spaces is available on the EMS WebApp by clicking on the name of a location. Some of the university’s larger event spaces can be viewed by visiting our Gallery of Venues web page.
For training or assistance with the EMS WebApp, please contact University Scheduling at universityscheduling@sandiego.edu.
STEP 3: Input Details Regarding Your Event & Submit
Complete necessary details and communicate all your event needs via the EMS WebApp and submit the form once it is completed.
Catering is available for some spaces. Select this resource in EMS and also contact USD Hospitality Services online at https://www.meetatusd.com/or by calling 619-260-8811.
Facilities Management can provide furniture and setup for many spaces.
Public Safety is available to unlock spaces as needed.
Tram Requests can be made through a separate EMS template.
Parking reservations for invited guests are requested through Parking Services' Reserved Parking Space Request Form.
Contact parking@sandiego.edu with questions.
STEP 4: Look for Event Confirmation Via E-mail
The appropriate building scheduler will contact you by e-mail within 72 (business) hours upon receiving/reviewing your request.
Please note that some spaces have special rules/operational costs. You will be notified if the space you selected falls into this category. A request for a particular space does not guarantee a reservation for that space. Reservations will be based on availability and set-up needs. If you have questions about specific locations or set-ups, you can contact the appropriate building scheduler from the list of USD Building Schedulers.