COVID-19 Guidelines for Vendors

University of San Diego Guidelines for Vendors, Contractors and Suppliers During the COVID-19 Pandemic

In accordance with federal, state and local guidance, the University of San Diego has taken steps to reduce the number of people on campus. As a result, the university is limiting campus visits by non-essential vendors until further notice. The term vendor is defined as any outside party – including contractors and suppliers – that provides a product or service to the university. Due to the COVID-19 pandemic, the university is promoting physical distancing and allowing campus visits from essential vendors only. We require that account sales representatives work with us using phone or web conferencing. A vendor or account sales representative who is not authorized to be on campus will be turned away.

Limited Access to Campus

Vendors may visit campus only with explicit approval from an authorized USD representative. To request approval, vendors must complete the Vendor Appointment Form ahead of each prospective visit and the COVID-19 Screening Questionnaire on the day of the visit. Exceptions to these procedures may be granted when a written agreement is in place guaranteeing vendor/contractor compliance with USD guidelines.

Once on campus, vendors must abide by all campus-wide and building-specific protocols. This includes wearing a face covering, keeping physical distance of at least 6 feet, and screening for temperature and COVID symptoms. Additionally, vendors who make on-campus deliveries should work with Procurement and their on-campus contacts to practice non-contact pickup and deliveries, and refrain from entering any campus buildings, when possible.

Guidelines for Vendors

Please observe the following:

  1. Continue to make deliveries of critical supplies needed to support campus operations.
  2. Do not make any unapproved sales calls on the USD campus.
  3. Do not make recurring automatic deliveries without first contacting the appropriate department for permission.
  4. All food supplies and vendors must contact Auxiliary Services at (619) 260-8880 and usdaux@sandiego.edu (https://www.sandiego.edu/auxiliary/) for additional guidelines and protocols.
  5. If you have access to our buildings and will be in our workspaces, please follow USD's Return to Campus Guidelines for well-being including:
    • Wash hands frequently for at least 20 seconds. If soap and water are not available, use hand sanitizer provided in all buildings.
    • Monitor your temperature daily.
    • If you are ill, or have a temperature at or above 100 degrees, stay home.
    • Keep at least 6 feet of distance between yourself and others.
    • Wear face coverings at all times.
    • Frequently clean high-touch areas and workplace surfaces.
    • Participate in meetings by video, telephone or other electronic means if possible.

Vendors Testing Positive for COVID-19

Should a third-party vendor employee(s) who has visited the USD campus in person test positive for COVID-19, the vendor should contact USD’s Department of Human Resources as soon as possible at (619) 260-4594 or hr@sandiego.edu.

Other Vendor Assistance

Please alert us if you experience any delivery challenges by emailing procurement@sandiego.edu or calling (619) 260-4782. Please have PO number/Contract Number and delivery location available.

For the most updated information on temporary changes to University operations due to COVID-19, please work with your main USD contact or visit https://www.sandiego.edu/.

Urgent requests may be made to the Department of Public Safety at 619-260-7777.