General Information

Hours of Operation

Kroc is available for events Monday through Sunday from 7:00 am - 9:00 pm

Making Reservations

Reserve a Space for an event or meeting in the Kroc School

Fees

Please contact the Kroc Operations and Events for a quote of your event.

Online Event payments

Online Catering payments

Deposit

To confirm and guarantee your reservation, the University requires a deposit from the Group in the amount set forth and by the date set forth on the rental agreement.  The deposit will be credited toward the final billing. If the group fails to submit the required deposit, the University is not required to and cannot guarantee the reservation.

The University of San Diego accepts Online Credit card payments or checks.

Checks can be made payable and sent to:

University of San Diego

KIPJ 134

5998 Alcala Park

San Diego, CA 92103 

General Operating Guidelines

• Group

  The person signing the rental agreement is designated as the "group" and the primary contact. As the group, he/she:

  • Functions as the representative of the group and as he/she must be present and remain on site until the event is completed. This includes staying until all guests and/or outside contracted vendors have left the building (i.e. entertainers, speakers, photographers, musicians, etc.)
  • Is responsible for any and all damage incurred to the building and its furnishings at the time of the event.
  • Is responsible for insuring that invited guests conform to an appropriate standard of personal appearance and attire when attending events at Kroc. Shoes and shirts are required at all events.
• Co-Sponsored Events

  In order for an event to be confirmed as a co-sponsored event it must meet the University co-sponsorship criteria and guidelines. In addition, a co-sponsorship application will need to be completed and submitted. For the criteria/guidelines and to complete the form please visit the University Co-Sponsorship Form and Approval Process website.

• Event/Security Staffing
  • The Kroc School of Peace Studies (KIPJ) Events Department will be on-site to assist with and serve as a point of contact for the Responsible Sponsor and guests.
• Building/Room Access and Lock-up

  Your event reservation includes access to the event space for set-up or other event preparations up to 45 minutes before the official event time and will have 30 minutes after the event. If additional time is needed for set-up, please contact the Event Scheduler. Additional charges may be incurred.

• Set-up, Strike and Clean-up

  Set-up requests and special accommodations must be made by the Group and confirmed 7 days prior to the event by the Event Scheduler. Any change or cancellation from the original request requires at least 2 days advance notice to ensure proper set-up.

  The University of San Diego will not be responsible for any items remaining on the premises or any lost or stolen items, belonging to the Sponsor and/or any third parties.

  • Set-up Requirements: Doorways must not be obstructed. Standing on tables, or chairs is prohibited. Extension cords must be taped down.
  • Decorations: Props, floral arrangements and weighted helium balloons are welcome and must be freestanding from the floor, or on a table. No staples, tacks, nails, or tape may be used to decorate. No glitter or any type of confetti is allowed. Candles must sit on a glass or metal container and be enclosed in glass, extending 3" above the flame. Open flames are prohibited inside and outside in accordance with state fire regulations.
  • Vendors and Suppliers: The Sponsor must submit a list of all contracted vendors and suppliers to the Event Scheduler no less than ten (10) days prior to the event.
  • Deliveries/Pick-ups: Deliveries and pick-ups of contracted equipment and furnishings must be coordinated no less than five (5) days with the Event Scheduler. The Sponsor may list the Event Scheduler as the on-site contact to sign off on deliveries. Any an all deliveries and pick-ups must take place on the day of the event during the designated set-up time. If a delivery or pick-up cannot be made within the designated set-up/clean-up time, please contact the Event Scheduler to make other arrangements. The Event Scheduler or Audio Visual Technician will not be responsible for assisting in loading, lifting or carrying equipment.
• Damages

  The Group agrees to be responsible for the proper care of the University's premises and property that are used or accessed in connection with the agreement and the event, and to restore them to their condition as of the date the Group entered or used the premises or property. The University will bill the Group for any damage or repairs to the University's premises or property that are caused by the Group or any person who was on or using the premises or property under the Group's direction or participating in the Group's event. Any such charges shall be due and payable by the Group to the University within ten (10) days of receipt of the bill from the University.

• Audio/Visual Equipment Rental

  For AV needs, arrangements can be made for non-academic or off-campus groups to rent audiovisual equipment for events held at the University. Please or speak with the Kroc Audio Visual Technician about your requests. 

• Parking and Tram Services

  Guest parking permits are required Monday-Friday from 7 am - 7 pm.  Payment kiosks are located in the West Parking Structure. 

  If you have any additional parking question contact USD Guest Parking.  Hours are Monday-Friday from 8 am - 5 pm or can be reached at (619) 260-4518 or USD Parking Services.

  Special event trams are available check with Kroc Scheduler

• USD Catering

  The University of San Diego (USD) Banquets & Catering is the exclusive caterer. Policies, pricing and menus are available online at USD Catering, or by calling (619) 260-8811.

  Onlne catering payments

• Smoking/Pets/Children

  USD Tobacco Policy states Smoking and tobacco use is prohibited on all University of San Diego property.

  No pets or animals are allowed on university property at any time unless authorized by university staff or in the capacity of assisting the handicapped.

  Children 12 and under must be supervised at all times by parents or guardians while on the premise.

• Weddings at USD

  USD does not host weddomg receptions or private events in any USD event venues. 

  Click here for information on Immaculata Weddings or Founders Chapel Weddings

• Building Evacuation
  In the event of an alam sounding:
  

  • Immediately stop what you are doing and evacuate the building.
  • During evacuation, walk, don't run. Keep noise to a minimum.
  • Close, but do not lock, doors to help contain fire and smoke.
  • Do not use elevators. On stairways, use handrails and stay to the right.
  • After evacuating the building through the closest exit, move to the safe assembly area, which is the Garden of the Sky.
  • Do not re-enter the building until told that is safe to do so by Public Safety Department personnel or Building Safety Representative.

  Please remember that no matter what the situation may be if the fire alarm is sounded you must evacuate the building immediately.

  Learn more about Emergency Preparedness

• Publicity

  All publicity for the event shall in no way infer that the University of San Diego, or Kroc School of Peace Studies is sponsoring or supporting the event, unless otherwise agreed upon in writing. All event related materials would clearly state the Groups organization's full name and only refer to the University as the location of the event.  Kroc operations is happy to review prior to distributing to your attendees.

• Insurance/Liability Requirement-Commercial General Liability

  Each vendor shall supply a Certificate of Insurance showing evidence or commercial general liability coverage with a limit of at least $1,000,000 combined single limit per occurrence. The Certificate shall have an endorsement attached naming the University of San Diego as an additional insured. The additional insured endorsement must be attached to the Certificate and have primary and non-contributory wording. Endorsements shall be on CG20 10 [11 85] forms or equivalent (CG 20 10 [07 04] plus CG 20 37 [10 01]) when applicable. Endorsements that limit or exclude coverage will need to be attached to the Certificate.

  Certificates should be sent to:

  University of San Diego
  Kroc School of Peace Studies
  Attn: Operations and Events KIPJ 134
  5998 Alcala Park
  San Diego, CA 92110

  All certificates must be in our office with bids, and prior to any work, event or activity being commenced. Failure to supply the required insurance coverage will cause removal of the vendor from the premises, and withholding of any payments.

  For more information please visit the Tenant User Liability Insurance Policy website or download TULIP Brochure for day-of liability insurance.