Academic Forms

If you are unable to add/drop a course online and require assistance from One Stop please email us at onestop@sandiego.edu from your USD email account and include your student ID number and the CRN of the course.  We will accept email approvals from Professors and Deans in order to add you to courses so long as they are in alignment with registration policies.  Alternatively, you may complete the new fillable PDF Add/Drop form by saving it to your desktop, adding your course information, and then emailing it to the Professor, Advisor, or Dean (as applicable) for approval. If approved, they will submit the completed form to onestop@sandiego.edu for processing.

Processing Time:  1- 2 business days once emailed to One Stop with approvals

Undergraduate students who are returning after taking more than two consecutive semesters off or leaving USD without filing a Leave of Absence must complete an Application for Readmission one month prior to the start of the semester.
Processing Time: 2-3 weeks after application is complete

The Graduate Application for Readmission to a graduate program is designed to expedite the review process for students who have already enrolled in a graduate program at USD. It assumes that USD still possesses the official transcripts, admission test scores, etc. submitted during the initial application process. If the original file has been purged or for any other reason these documents are not available, applicants are required to submit the necessary missing documents to the Office of Graduate Admissions before they can be readmitted.

Processing Time: 2-3 weeks after application is complete

If you would like to calculate your GPA you can do so using the Computing GPA Form or using the GPA Calculator on your Degree Works audit.

Processing Time: N/A

If you will be declaring your major in the School of Business please register for a virtual declaration of major session by clicking here. 

You will complete the new fillable PDF Declaration of Major form by saving it to your desktop, adding your information, and then emailing it to the applicable Department Chair for approval. Once approved, the department will forward the form to registrar@sandiego.edu for processing.

Use this link to declare your major if it will be your first major and is in the School of Engineering. To make a virtual appointment with an Academic Advisor in the School of Engineering, click here.

Processing Time: Varies based on academic department

If you have already declared a major and want to declare a minor, you can submit the new fillable PDF Declaration of Major form. To complete the form, save it to your desktop, enter the required information with the new minor listed and email it to registrar@sandiego.edu.  No approval signatures are required to declare a minor.

Complete this form to obtain signatures for approval prior to your scheduled registration time.

Undergraduate students interested in completing a special project with guidance from a faculty member may consider registering for an independent study course. Students should consult a faculty member who has expertise in their interest area and be prepared to explain their intended project or research question(s). The student and instructor agree upon specific requirements. Registration is by consent of instructor and requires the completion of the new fillable PDF Independent Study Form.

If your Independent Study is within the College of Arts and Sciences, please contact the Executive Assistant or the Department Chair to initiate the approval process.

For an Independent Study outside of the College of Arts and Sciences, save PDF the form, to your desktop, enter the required information, and then email it to the applicable approver. If approved, they will email the completed form to registrar@sandiego.edu for processing. 

Processing Time: Varies based on academic department

An undergraduate student who will not be registered at the university during a regular semester (fall and/or spring), but would like to return without applying for readmission, must request a leave of absence (LOA) by the last day to enroll in classes for that semester.

• In order to begin the LOA process, please complete the online Request for LOA.
• Alternatively, you may visit the Center for Student Success in person to complete the form with a staff member.
  
  
  • The Center for Student Success is located in UC 114 and is open Monday-Friday from 9:00am-5:00pm.
• Note: International Students must obtain a clearance form from the Office of International Students and Scholars prior to requesting a leave of absence or withdrawal.
• Students may take an LOA for a maximum of two consecutive semesters.
• To incur no tuition charges, students should request an LOA before the first day of classes.
  • Click here to check the Undergraduate Academic Calendar for tuition refund deadlines.

The Center for Student Success does not assist with medical leaves of absence or graduate student leaves of absence.  More information about these options is below:

• Request for a Voluntary Medical Leave (Medical Leaves of Absence)
• Graduate Student Leaves of Absence and Withdrawals
• Law Student Leaves of Absence and Withdrawals

A Leave of Absence is an approved, limited suspension of participation in a graduate program during the Fall and/or Spring semester (a Leave is not necessary for the January Intersession or the Summer Sessions). A Leave allows students in good academic standing to take time off and return to the University without applying for readmission. However, a Leave does not constitute grounds for an extension of the time limit for degree completion. Under ordinary circumstances, Leaves will be granted for up to one calendar year. Students who do not return and who later wish to return to the program, have to reapply for admission. Generally a Leave will not be granted to students who are approaching the limitation of time for program completion; to doctoral students who have been advanced to candidacy; or to master's students who have completed all course work and are working on a thesis. International students must obtain clearance from the International Resource Office at the University Center, Room 132.

Request a Leave of Absence

Financial Aid Programs require that a recipient maintain Satisfactory Academic Progress (SAP). USD financial aid applicants are required to make Satisfactory Academic Progress toward their degree in order to be considered for federal, state, and USD financial aid programs. In order to receive your financial aid for the academic year you must have a Satisfactory Academic Progress (SAP) Appeal approved.

Undergraduate students may submit the Substitution of Graduation Requirements form to request a substitution for a core requirement. Students who want to have substitutions in their major or minor should have their academic advisor email dars@sandiego.edu. 

Processing Time: Varies based on academic department

• Procedures for Online Submission and Distribution of Doctoral Dissertation. (Nursing)
• Procedures for Online Submission and Distribution of Doctoral Dissertation. (SOLES)
• Procedures For Online Submission and Distribution of Doctor of Nursing Practice (DNP) portfolio
• Procedure for Online Submission of the Doctoral Dissertation
• Procedures for Online Submission and Distribution of Master’s Thesis

USD requires that your last 30 units be completed on campus. If you need to appeal to take a course outside of USD in your last 30 units, the new fillable PDF Waiver of Residency Form must be completed in addition to the Request for Transfer Articulation (located on your My Academics page of your portal).

If your Waiver of Residency is within the College of Arts and Sciences, please contact the Executive Assistant or the Department Chair to initiate the approval process.

For a Waiver of Residency outside of the College of Arts and Sciences, save PDF the form, to your desktop, enter the required information, and then email it to the applicable approver. If approved, they will email the completed form to registrar@sandiego.edu for processing. 

An undergraduate student withdrawing from the university during a semester or for a future semester must request a withdrawal from the Center for Student Success located in the University Center, Room 114.

Failure to do so before leaving the campus or, in the case of illness or other emergencies, as soon as the decision not to continue has been made, will result in non-passing grades in all courses, thereby jeopardizing eligibility to re-enter the University of San Diego or acceptance in another institution.

After the last day to enroll in classes, and continuing through the end of the 10th week of the semester (the last day to withdraw from classes), students may process a withdrawal to drop all their classes with grades recorded as Ws. After the last day to withdraw from classes, the student will receive grades for courses.

A student whose registration at the university is interrupted for one or more semesters must apply for readmission through the Office of the Registrar unless a leave of absence has been granted in writing.

• In order to begin the withdrawal process, please complete the online Request for Withdrawal.
• Alternatively, you may visit the Center for Student Success in person to complete the form with a staff member.
  
  
  • The Center for Student Success is located in UC 114 and is open Monday-Friday from 9:00am-5:00pm.
• Note: International Students must obtain a clearance form from the Office of International Students and Scholars prior to requesting a leave of absence or withdrawal.
• To incur no tuition charges, students should request a withdrawal before the first day of classes.
  • Click here to check the Undergraduate Academic Calendar for tuition refund deadlines.

The Center for Student Success does not assist with graduate student withdrawals.  More information about these options is below:

• Graduate Student Leaves of Absence and Withdrawals
• Law Student Leaves of Absence and Withdrawals

Students who terminate their enrollment in a graduate program must file an official Notice of Withdrawal with the Graduate Records Office. If they are currently registered for courses, students must withdraw prior to the deadline to withdraw from classes. Courses dropped on or before the deadline will receive a grade of 'W' (not included in the GPA). Filing a Notice of Withdrawal after the deadline will make the withdrawal effective at the end of the current term and will result in the posting of grades for the term. Students forced to discontinue enrollment after the withdrawal deadline due to a documented emergency may petition the Graduate Records Office for an exception to this policy; however, the petition must be filed prior to the last day of classes and is subject to review. International students must follow the same procedures and in addition, obtain clearance from the International Resource Office at the University Center, Room 132.

Notice of Withdrawal