2020-2021 Federal Work-Study Job Board

Important Information

Students must be awarded Federal Work-Study through their 2020-2021 Financial Aid award to be eligible to apply for the positions listed.  All positions are available for the academic year (fall and spring semesters) and located on the USD campus, unless otherwise noted.  The start date and weekly schedule will be determined at the time of hire.  Most positions offer the opportunity to work 10-15 hours per week during the fall and spring semesters.  

Please note that Federal Work-Study employment opportunities and the number of departments hiring may be limited due to COVID-19.

Please contact the USD Student Employment Center with any questions about the Job Board (Email: usdsec@sandiego.edu).

Graduate Student Positions

Undergraduate Student Positions

To apply for a position, contact the supervisor via the email address listed in the position description. Indicate in the email the title of the position and why you are interested in working in the department. Attach a copy of your resumé and availability for the semester.

Students may be considered for positions with additional responsibilities and higher pay rates, depending on their skills and experience.

• College of Arts and Sciences

  Job Title: Student Assistant

  Pay Rate: $13.00/hour
  Contact: Janey Middleton, janeym@sandiego.edu 
  Required: Federal Work-Study included in 2020-2021 Financial Aid Award

  Job Responsibilities:

  • Maintain Confidentiality
  • Sort and Distribute Mail
  • Run Errands
  • Look-up Names and Addresses
  • Copying, Faxing, Scanning
  • Excellent Phone etiquette
  • Work in Microsoft Excel and Word

  Skills/Qualifications:

  • A Team Player
  • Some General Office Experience Preferred but not required; will train
  • Reliable and responsible student
  • Excellent attitude
  • Must know how to effectively communicate with a variety of people and with a variety of personalities

  Additional Information:

  • Hours: Monday - Friday (minimum 2 days/week), between 8:30 a.m. & 5:00 p.m. (2 hour blocks)
• Kroc School of Peace Studies

  Job Title: Operations Assistant
  Pay Rate: $13.00/hour
  Contact: Suzy Garcia, krocvenue@sandiego.edu  
  Required: Federal Work-Study included in 2020-2021 Financial Aid Award

  Job Responsibilities:

  Primary Duties: OPERATIONS:
  

  • Act as a social distance ambassador representing USD in supporting the enforcement of campus health and safety guidelines. Including but not limited to Regular rounds the buildings, monitoring entrances and study spaces, using patience, humor, and good customer service, address students, staff, and guests that are not following health and safety guidelines.
  • Answer guest questions and support the university's culture of care
  • Position requires physical labor and all work is directed with supervision 

  CUSTOMER SERVICE:
  

  • Answer guest questions and support the university's culture of care. Includes but is not limited to greeting and assisting students, clients and visitors.
  • Working the reception desk to provide support including answering the telephones, returning calls and taking messages.
  • Ability to interact with others using strong customer service skills and act with humor and patience. Assertive and capable of communicating direction to others while using a caring attitude.
  • Ability to actively support campus health and safety guidelines (wearing a face-covering and physical distance) 

  Secondary Duties:
  

  • OFFICE WORK: Filing, copying, scanning, making and putting up signs, on-campus deliveries & errands.
  • AUDIO-VISUAL SUPPORT: Willingness to learn how to assist in the setting up, operating, breaking down, maintaining, and inventorying audio-visual equipment for events. Supervision and instruction provided.

  Skills/Qualifications:
  

  • No office or event experience is required. We will train. However, it is imperative that the student be reliable, responsible, respectful, report on time, adhere to our dress code, have a can-do attitude, detail oriented, and able to do physical labor.
  • Basic computer knowledge
  • Ability to lift and carry up to 50 lbs. safely, with supervision, and with lifting training and the ability to walk across campus carrying 10 lbs. is preferred.

  Additional Information:
  

  • Hours: Monday – Sunday; 7:00 a.m. to 10:00 p.m.
• Office of Ethical Development and Restorative Practices

  Job Title: Office Assistant
  Pay Rate: $13.00/hour
  Contact: Irene Bubnack, ibubnack@sandiego.edu 
  Required: Federal Work-Study included in 2020-2021 Financial Aid Award

  
  Job Responsibilities:

  All student employees share the following general responsibilities supporting the student conduct process, which include, but are not limited to:

  • Frontline Customer Service
  • Dashboard Maintenance
  • Providing coverage for the front desk, including answering telephone lines and assisting students/persons stopping by the office
  • Scheduling student appointments for the OEDRP through Appointment-Plus
  • Picking up and/or dropping off documents around campus
  • Handling confidential information (including, but not limited to, student files) such as document storage.
  • Providing clerical assistance for all staff when necessary (faxing, copying, filing, scanning, etc.)
  • Maintaining office cleanliness and organization
  • Conduct Database Updating in Maxient
  • Specific and general tasks and processes as outlined in the general office practices

  
  Skills/Qualifications:
  

  • Training is provided for all specific and general work requirements.
  • Welcoming demeanor
  • Answering phones
  • Printer/copying/scanning, data entry, filing, scheduling
  • Interpersonal communication
  • Teamwork
  • Confidentiality
  • Professional attitude

  
  Additional Information:
  

  • Hours: Monday – Friday, 8:30 a.m. – 5:00 p.m.
  • The Office of Ethical Development and Restorative Practices at USD offers motivated and dedicated students an opportunity to assist the OEDRP team on a wide variety of projects, as well as performing specific duties independently to ensure a welcoming, efficient, and functioning work environment
  • Student employees will be required to become FERPA certified by completing an online tutorial, as well as adhere to additional relevant confidentiality practices (training provided)
  • This is an on campus, in person, in office position
  • Position available for December Special Session and January Intersession
• Parking Services

  Job Title: USD Campus Ambassador
  Pay Rate: $14.00/hour
  Contact: Apolinar (Paul) Garcia, pgarcia@sandiego.edu  
  Required: Federal Work-Study included in 2020-2021 Financial Aid Award

  Job Responsibilities:
  

  • Act as a campus ambassador to represent the University of San Diego in supporting the campus health and safety guidelines set forth by the COVID-19 Action Team
  • Being visible on campus by walking outside areas of campus buildings and periodically entering but not limited to resident housing, Learning Commons, Mother Rosalie Hill Hall (aka, SOLES), Saints Hall and the Student Life Pavilion
  • Inform faculty, staff, and students that face coverings are required at all times
  • Communicate that wristbands are required when entering a building
  • Direct faculty, staff, students, visitors, and vendors to the temperature screening stations to be screened and to obtain a wristband
  • Remind the campus community to keep 6 feet physical distance from others
  • Provide general campus information and assistance to the faculty, staff, students, guests, and visitors with tact and diplomacy
  • Provide coverage in the entrance kiosks as necessary all while maintaining a high level of customer service. When working in the kiosk, a face covering must be worn at all times
  • Maintain contact with the Parking Services Office and other Campus Ambassadors through the department’s 2-way radios in a professional and courteous manner
  • Maintain a clean and professional appearance, as outlined in the Campus Ambassador/Student Assistant Uniform Description
  • Assist with set-up and breakdown of temperature screening stations
  • Provide clear and concise information regarding the procedures at the temperature screening stations
  • Communicate the importance of the Temperature Screening Process as set by the COVID Action Team at USD

  Skills/Qualifications:
  

  • Ability to interact with others using strong customer service and act with humor but professionally and patience
  • Assertive but respectful while communicating the health and safety guidelines
  • Must support campus health and safety guidelines by wearing a face-covering and keeping 6 feet physical distance from others at all times, while on campus

  Additional Information:
  

  • Hours: Monday – Sunday, 11:00 a.m. – 10:00 p.m.
  • Start Date: January 25, 2021
  • TOOLS AND EQUIPMENT USED
    • Must be comfortable driving a golf cart
    • Ability to utilize a 2-way radio for communication with Parking Services staff and other campus ambassadors
  • PHYSICAL REQUIREMENTS
    • The casual and/or student assistant employee will frequently walk, sit, talk and hear
    • The campus ambassador will carry a 3-5 pound bag with supplies, face coverings, hand sanitizer, gloves, and clipboards
  • WORK ENVIRONMENT
    • The work environment is primarily in an outdoor setting
• Provost

  Job Title: Provost - McNair Social Media Assistant
  Pay Rate: $13.00/hour
  Contact: Ramiro Frausto, rfrausto@sandiego.edu 
  Required: Federal Work-Study included in 2020-2021 Financial Aid Award

  Job Responsibilities:

  • Work with McNair staff to create and implement social media marketing plans and manage social media presence
  • Manage all promotions and advertisements
  • Develop strategies to increase followership and engagement
  • Manage regular posting schedule of event promotions
  • Develop miscellaneous content to increase followership
  • Assist McNair staff in creating engaging activities for Zoom workshop and events
  • Create, manage, and document attendance at all McNair events
  • Monitor and respond to comments and direct messages in a timely manner
  • Make occasional posts to cross-promote events hosted by other departments
  • Manage social media engagement during events
  • Take photos at events and manage photo albums on department drives and Google Drive
  • Provide support in planning and hosting the annual McNair recognition and awards luncheon
  • Additional office duties as assigned

  Skills/Qualifications:

  • Strong functional knowledge of social media principles, practices, and the desire to apply that knowledge in a professional environment
  • Ability to learn and adhere to university brand standards and divisional marketing practices
  • Excellent written and oral communication skills
  • Ability to work well and quickly under pressure both individually and as a part of a team
  • Excellent project management skills to consistently meet deadlines
  • Ability to relate to and assist all members of our diverse campus community

  Additional Information:

  • Hours: Monday - Friday; 10:00 am - 5:00 pm, days and hours may vary
• School of Business

  1. Job Title: Federal Work-Study Marketing Support
  Pay Rate: $13.00/hour
  Contact: Rachel Christensen, rchristensen@sandiego.edu  
  Required: Federal Work-Study included in 2020-2021 Financial Aid Award

  Job Responsibilities:
  Participates with the marketing team(s) to increase marketing effectiveness by:

  • Working with staff, faculty, and members of the marketing team(s) to develop internal and external marketing information to be used on the website, through email, and on social media
  • This is done to improve our ability to reach target audiences, and to create continuous improvement cycles that allow the program to deliver and improve service to mission

  Supports the brand and activities of the program and its objectives by:
  

  • Developing content, graphics, and design elements for use in marketing, communications, and outreach
  • Drafting email campaigns, social media posts, flyers, posters, videos, and other creative components to support marketing efforts
  • This is done to support branding, and messaging and to increase the number and quality of participants attending and participating in entrepreneurship and innovation programs and activities at USD

  Supports the programs events (virtual and in-person) to ensure coordination and smooth delivery by:

  • Coordinating with appropriate internal and external stakeholders to deliver/execute competition prizes (scholarships, seed-fund awards, etc)
  • Coordinating with USD's marketing team(s) to keep website, MyPosting, and other internal and external sources up to date
  • Input and distribute competition submission and judging platform through ReviewR or other tools as directed
  • Communicating with judges, sponsors, stakeholders as needed about deadlines, materials, event logistics, etc.
  • Communicating and coordinating with participants and attendees as needed about various events and activities
  • Supporting event planning and execution for virtual or in-person events including but not limited to supporting registration, speakers, attendees, staff and faculty for pre-event planning, event execution, and post-event evaluation
  • This is done to ensure everyone connected to events and activities has access to information and resources to have the intended experience

  Works with marketing team(s) and supervisors to collect and analyze data from various sources to measure effectiveness of marketing efforts by:
  

  • Working with others to identify and implement data gathering activities in a way they can be evaluated
  • Reviewing data to and participating in analysis to find evidence of effectiveness and opportunities for improvement in marketing efforts
  • Making recommendations on how to improve marketing effectiveness
  • Implementing approved recommendations
  • This is done to improve our ability to reach target audiences, and to create continuous improvement cycles that allow the program to deliver and improve service to mission

  Skills/Qualifications:
  

  • Must be a USD undergraduate student with a Federal Work Study allocation
  • Ability and willingness to represent the University in the most positive manner with prospective, former, and current students, clients, donors, mentors, suppliers, and the community we serve
  • Cooperate as a team member while performing duties essential to the achievement of efficient delivery of effort
  • Assumes responsibility, asks for assistance, demonstrates willingness to learn
  • Effectively deals with problems, and exercises judgement
  • Very organized, self-starter who can work independently and has good communication skills (verbal and written)
  • Able to learn quickly and self-teach with online tutorials
  • Works well and quickly under pressure and manages competing priorities
  • Effectively uses computer, telephone, and other office equipment

  Additional Information:
  

  • Hours: 2 – 4 days per week; flexible around class schedule
  • May include early mornings, general work day, evenings, weekends
  • 2 positions available

   

  2. Job Title: Federal Work-Study Student Assistant
  Pay Rate: $13.00/hour
  Contact: Dr. Rangapriya Kannan-Narasimhan, priya@sandiego.edu  
  Required: Federal Work-Study included in 2020-2021 Financial Aid Award
  
  Job Responsibilities:
  Drafts, designs, and generates content for various marketing efforts by:

  • Working with staff, faculty, and members of the marketing team(s) to develop internal and external marketing information to be used on the website, through email, and on social media
  • Develop email campaigns, social media posts, flyers, posters, graphics, and other design elements
  • Adding approved information to the website, social media platforms, and email campaigns
  • Collecting and sharing analytics as appropriate
  • This is done to communicate effectively and support the program and its objectives

  Provides support to students and prospective students in USD's innovation and entrepreneurship programs by:
  

  • Engaging with students and prospective students both on and off campus at events, by email, and social media with accurate and positive information about USD's courses, events, and programs
  • Completing administrative tasks including phone and email; ensures students get Passport, Compass, and other credits appropriately
  • Working with internal and external stakeholders to elevate experiential opportunities for students including but not limited to Career Services, industry partners, and mentors
  • This is done to support students entrepreneurship and innovation experience and exposure

  Supports the programs events (virtual and in-person) to ensure coordination and smooth delivery by:

  • Coordinating with appropriate internal and external stakeholders to deliver/execute competition prizes (scholarships, seed-fund awards, etc).
  • Coordinating with USD's marketing team(s) to keep website, MyPosting, and other internal and external sources up to date
  • Input and distribute competition submission and judging platform through ReviewR or other tools as directed
  • Communicating with judges, sponsors, stakeholders as needed about deadlines, materials, event logistics, etc.
  • Communicating and coordinating with participants and attendees as needed about various events and activities
  • Supporting event planning and execution for virtual or in-person events including but not limited to supporting registration, speakers, attendees, staff and faculty for pre-event planning, event execution, and post-event evaluation
  • This is done to ensure everyone connected to events and activities has access to information and resources to have the intended experience

  Supports the programs operational effectiveness to comply with standards and policies by:
  

  • Using tools, equipment, and programs to design materials, correspond by email and social media, and work effectively with staff and faculty to support the entrepreneurship and innovation programs
  • Entering financial information on forms and in USD systems to support the accurate bookkeeping and record keeping
  • This is done to ensure compliance with USD policies and procedures and to keep an accurate and transparent accounting of resources entrusted to the program
  • Other duties as assigned

  Skills/Qualifications:
  

  • Must be a USD undergraduate student with a Federal Work Study allocation
  • Ability and willingness to represent the University in the most positive manner with prospective, former, and current students, clients, donors, mentors, suppliers, and the community we serve
  • Cooperate as a team member while performing duties essential to the achievement of efficient delivery of effort
  • Assumes responsibility, asks for assistance, demonstrates willingness to learn
  • Effectively deals with problems, and exercises judgement
  • Very organized, self-starter who can work independently and has good communication skills (verbal and written)
  • Able to learn quickly and self-teach with online tutorials
  • Works well and quickly under pressure and manages competing priorities

  Additional Information:
  

  • Hours: 2 – 4 days per week; flexible around class schedule
  • May include early mornings, general work day, evenings, weekends
• University Center Operations

  Job Title: Operations Assistant
  Pay Rate: $13.00/hour
  Contact: Tonis Manriquez, tonis@sandiego.edu 
  Required: Federal Work-Study included in 2020-2021 Financial Aid Award

  Job Responsibilities:
  

  • Act as a social distance ambassador to represent the University Center and Student Life Pavilion in supporting the enforcement of campus health and safety guidelines
  • Duties include regular rounds in and out of the building
  • Monitoring entrances and study spaces
  • Using patience, humor, and good customer service, address students, staff, and guests that are not following health and safety guidelines
  • Answer guest questions and support the university's culture of care
  • Serve as an operations assistant for set-up of event space when needed

  Skills/Qualifications:
  

  • Ability to interact with others using strong customer service skills and act with humor and patience
  • Assertive and able of communicating direction to others while using a caring attitude
  • Ability to actively support campus health and safety guidelines (wearing a face-covering and physical distance)
  • Willingness to learn the basic operations of audio visual equipment

  Additional Information:
  

  • Hours: Monday - Friday, 8:00 a.m. – 9:00 p.m.