Copley Library

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Copyright Basics

Please visit the University of San Diego’s Copyright Page for information on copyright basics. 

Electronic Reserves

1. What is Copley Library’s Copyright Policy with regards to Electronic Reserves?

Please see the University of San Diego’s Electronic Reserves Copyright Guidelines for more on this.

2. Under what conditions will Copley Library reserves - staff place documents on electronic reserves?

Please see the University of San Diego’s Electronic Reserves Copyright Guidelines for more on this.

3. When will  my students have access to electronic reserves?

Faculty must login to Ares and click on the course(s) they will be adding items to. Click Add Course, under Upcoming Courses. Once added the course(s) will be moved to Current courses. If the courses aren’t moved to Current Courses section, students will not be able to view the content on Electronic Reserves.

4. How do I make an Electronic Reserves Request?

Faculty can login to Ares to view the course(s) they are teaching each semester and add items in one of three ways::

  1. After logging into Ares, click on the course you want to add items to. From the Faculty Reserve Tools, choose Add Reserve Items, choose the type of item you wish to add and fill out the form. If you have the item already digitized, you can upload the document at this time or if Copley has access to the requested documents, simply provide citation information and submit the form.
  2. You may bring documents to be digitized and placed on Electronic Reserves to the Access Services Desk at The Copley Library and complete the BLUE Electronic Reserves Request Form; being sure to include clear citations for any documents you may be leaving for us to scan.  Please be aware that the beginning of the semester is our most busy and we encourage you to get you materials turned in early, to ensure that materials are available for students when needed.
  3. You may email your questions or special requests to  or contact Leslie Hovland,, Ext. 5973 or Alex Moran,, Ext. 2364.

5. How can Students access my Reserves Materials?

Students may also access the page from the Copley Library homepage by clicking on the tab in the center of the page entitled, “Reserves” and Logging in to Ares, giving them access to electronic Reserves classes that they are enrolled in.

6. How much can I post without having received copyright permissions?
Generally, electronic course content may be included in the electronic reserves system without obtaining permission and is likely to be considered fair use if it is the first time the material is utilized by the instructor for the course, and the request does not exceed these guidelines:

• One chapter (or equivalent) from a book
• One journal or newspaper article (or equivalent)
• An excerpt from a prose work that does not exceed more than 10% of the work
• One chart, graph, diagram, drawing, cartoon or picture per book or per journal issue

Additional or continued use also may constitute fair use, but each situation must be evaluated on a case-by-case basis to determine whether fair use applies to the contemplated use.

7. Will Copley Library pay to obtain copyright permissions for me to post excerpts beyond fair use?

If reserves staff determine that permissions are required after completing a fair use analysis, we will seek those on your behalf.

8. Will Copley retrieve Copley-Owned articles and appropriately limited excerpts from books on my behalf?
From Ares you can fill out the form from the Add Reserve Items under Faculty Tools, you can also make a request via our Document Delivery Service using your ILLiad account or Contact Reserves via email at or via telephone at 619-260-5973 to request that Copley Library gather materials on your behalf.
Note: If you wish to request that Copley purchase materials we do not currently own, please contact the liaison librarian assigned to your department to request that the library consider adding a given resource to our collection. A list of liaison librarians can be found here:

9. How long will my course materials be accessible?
At the end of each semester, all copyrighted material in the electronic reserve database will be removed from access.

10. What happens to my Reserves materials after the Semester?

At the end of each semester, all copyrighted material in the electronic reserve database will be removed from access.

Reserves staff will keep all records related to previous courses for three academic years before deleting these records permanently. Instructors will be notified before any records related to previous courses are removed.

Any personal items you may have left us with during the semester can be picked-up at the Access Services Desk anytime.

11. Are there materials that do not require copyright permissions?

Yes. Materials which do not require copyright permission include those that are in the public domain, government documents and all documents for which the instructor holds the copyrights including but not limited to materials such as exams, syllabi and lecture notes.

12. Can I use Ares as a Substitute for the Purchase of Course packs and Textbooks ?
It violates the intent, spirit and letter of the law to use learning Management Systems as a substitute for the purchase of books, subscriptions or other materials when substantial portions of the material are required for educational purposes. Please contact the USD book store for more information about creating course packs.

Physical Reserves

1. What is Copley’s Copyright Policy Regarding Physical Reserves?

The University of San Diego expects all members of the University community to respect and comply with copyright law (Title 17 of the United States Code). The principles of copyright law govern the making of photocopies or other reproductions or adaptations of copyrighted material. The making of an electronic copy of a copyrighted work by any means (e.g. scanning, digitizing, etc.) constitutes reproduction that is governed by copyright law.

Copley Library will place materials on physical reserve at Copley Library under the following conditions:

  1. The request to place materials on reserve is made by a member of the University’s faculty or staff.
  2. Materials are being used for instructional purposes during the semester in which they are placed on reserve.
  3. The faculty or staff making the request affirms that all materials to be placed on reserves were legally obtained.
  4. Copyright notice regarding Title 17 of the U.S. Code is prominently displayed wherever materials are accepted for placement on reserves.

2. How can I submit a Physical Reserves Request?
Faculty my request that materials be added to physical reserves in one of three ways:

  1. You may my bring items to be placed on physical reserve to the Access Services desk at The Copley Library and complete the Pink Physical Reserves Request Form.
  2. You may complete our online request form being sure to include citations for the Copley-owned items being requested. Please bring personal items to add to reserves to the Access Services Desk at the Copley Library.
  3. You may email your request to being sure to include a list of the Copley items being requested, the name and number of the course and checkout times for your items (2 hours, 4 hours, 1 day or 3 days). Please bring personal items to add to reserves to the Access Services Desk at Copley Library.

3. How long will materials stay on Physical reserves?
Physical reserves materials are taken off reserves at the end of each semester, unless otherwise requested by the instructor. Reserves staff are happy to keep records of previous course materials for future reference upon request.

Once removed, Copley-owned items are returned to general circulation and personal items will be held for your pick-up at the Access Services desk unless otherwise requested by the instructor. Reserves staff are happy to return personal items via intercampus mail upon request. Note: Copley Library makes every effort to safeguard your personal items against damage or theft. Copley Library is not responsible for lost or stolen personal items.

4. What are the Loan periods for Physical Reserve Materials?
Faculty may choose to circulate reserve items for 2 hours, 4 hours, 1 day or 3 days.

5. Is there a limit to the number of items I can place on Physical reserves?

Yes. Faculty may place no more than 60 items on physical reserve in a given semester. However, Copley is happy to make exceptions to this limit as long as we have room to accommodate larger request.

Contact/Copyright Guidelines

Contact: You may email your questions or concerns to  or contact Leslie Hovland,, Ext. 5973 or Alex Moran,, Ext. 2364.

For more on copyright at the University of San Diego see: University of San Diego Copyright Guidelines