Library Policies
- Borrowing - Undergraduate Loan Policy
Effective September 1, 2008
Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.
Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.
For assistance call or email:
- Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu
Renewals:
Students are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). To avoid fines, items checked out must be renewed by the borrower on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).
Request It:
Patrons may request that library materials be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Request made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email when your request is available for pickup at the Access Services Desk. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.
Replacement Costs:
Materials not returned to Copley Library are billed at a default replacement cost plus a service charge listed in the table below. Replacement fees are set at a minimum default cost which means we reserve the right to charge more if actual replacement cost exceeds the default amount. Replacement fees are never reduced even if the cost to replace the item is less than the default cost. Patrons can get the replacement cost refunded if the material is returned and the fines assistant is notified but will still be charged a $45 service fee. Borrowing privileges are suspended once a student accumulates $50 in fines. No refunds will be issued for billed materials returned more than three years after your library account's expiration date.
Maximum Limits:
Students are limited to checking out a maximum of 30 items at any given time. Among these items students are limited to a total of 4 items in any of the following formats or combination thereof: DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.
Pay Fines
Library fines may be paid in person at Copley Library via cash, check or campus cash. Fines totaling five dollars or more are transferred to Student Financial Services during the first week of each month. If your fines total five dollars or more, you may wait until they are transferred and pay online via Student Financial Services webpage.
San Diego Circuit Access:
Currently enrolled students can access the Circuit and borrow up to 20 items.
Electronic Resources Access:
Currently enrolled students can access electronic resources (databases, e-books, etc.) on and off campus.
Undergraduate Student Loan Policy – Circulating Materials
Format
Loan Period
No. of Renewals
Overdue Charge
Default Replacement Cost
Service Charge
Book
28 Days
2
$1.00/day
$60.00
$45.00
DVD/VHS
3 Days
1
$3.00/day
$180.00
$45.00
CD
28 Days
2
$1.00/day
$50.00
$45.00
Computer File
28 Days
2
$3.00/day
$180.00
$45.00
Music Score
28 Days
2
$1.00/day
$50.00
$45.00
LP
28 Days
2
$1.00/day
$50.00
$45.00
Cassette
28 Days
2
$1.00/day
$50.00
$45.00
3-D Object
2 Hours
0
$5.00/day
$250.00
$45.00
Light Reading Book
28 Days
0
$1.00/day
$60.00
$45.00
Circuit Book
28 Days
2
$1.00/day
$100.00 + $25.00 processing fee
$15.00
Laptop Computer
* (1 of 3)5 Hours
0
$20/hour
$1,600.00
200
Laptop Adaptor
*(2 of 3)5 Hours
0
$20/hour
$80.00
0
Laptop Case
* (3 of 3)5 Hours
0
$20/hour
$30.00
0
Accessories (extension cords, headphones, small fan) Close of Library 0
$5/hour
Individual Item Replacement Cost
$15.00
Accessories (PC/MAC power adapter cords, iPhone power adapter cords, calculators) 4 Hours
0
$5/hour
Individual Item Replacement Cost
$45.00
Copley Lockers Close of Library
0
$15/day
Individual Item Cost
$45
* Laptop computer, adaptor, and case are checked out together as a set and all three must be returned together to avoid overdue charges.
Restricted Circulating Materials:
Formats listed below are restricted to library-use only, but may be checked out by special arrangement.
Format
Loan Period
No. of Renewals
Overdue Charge Per Day
Default Replacement Cost
Service Charge
Microform
1 Day
0
$3.00
$150.00
$45.00
Cartographic Material
1 Day
0
$3.00
$150.00
$45.00
Graphic Material
28 Days
0
$1.00
$150.00
$45.00
Serials (Bound)
3 Days
0
$3.00
$1,000.00
$45.00
Serials (Unbound)
3 Days
0
$3.00
$100.00
$45.00
Special Collections Material
28 Days
0
$5.00
$200.00
$45.00
Archival Material
28 Days
0
$5.00
$200.00
$45.00
Undergraduate Student Loan Policy – Restricted Circulating Materials
Reserve Materials:
To ensure equal access for all library users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Fines are higher to encourage prompt return. Reserve materials cannot be renewed and only two items may be borrowed at one time.
Undergraduate Student Loan Policy – Reserve Materials
Format
Loan Period
No. of Renewals
Overdue Charge Per Hour/Day
Default Replacement Cost
Service Charge
2 & 4 Hour Book
2 or 4 Hours
0
$0.50
$60.00
$45.00
1 & 3 Day Book
1 or 3 Days
0
$12.50
$60.00
$45.00
2 & 4 Hour DVD/VHS/Laser Disc/Computer File/Non-USD Materials
2 or 4 Hours
0
$0.90
$180.00
$45.00
1 & 3 Day DVD/VHS/Laser Disc/Computer File/Non-USD Materials
1 or 3 Days
0
$22.50
$180.00
$45.00
2 & 4 Hour CD/Phonodisc/Audiocassette/Scores
2 or 4 Hours
0
$0.50
$50.00
$45.00
1 & 3 Day CD/Phonodisc/Audiocassette/Scores
1 or 3 Days
0
$12.50
$50.00
$45.00
1 & 3 Day Special Collections/Archives
2 or 4 Hours
0
$1.50
$200.00
$45.00
2 & 4 Day Special Collections/Archives
1 or 3 Days
0
$37.50
$200.00
$45.00
2 & 4 Hour 3-D Object
2 or 4 Hours
0
$2.40
$250.00
$45.00
1 & 3 Day 3-D Object
1 or 3 Days
0
$60
$250.00
$45.00
2 & 4 Hour Microform/Cartographic
2 or 4 Hours
0
$.90
$150.00
$45.00
1 & 3 Day Microform/Cartographic
1 or 3 Days
0
$22.50
$150.00
$45.00
2 & 4 Hour 3-D Object/Miscellaneous
2 or 4 Hours
0
$2.40
$250.00
$45.00
1 & 3 Day 3-D Object/Miscellaneous
1 or 3 Days
0
$60.00
$250.00
$45.00
2 & 4 Hour Graphic
2 or 4 Hours
0
$0.50
$150.00
$45.00
1 & 3 Day Graphic
1 or 3 Days
0
$12.50
$150.00
$45.00
2 & 4 Hour Serials Bound
2 or 4 Hours
0
$0.90
$1,000.00
$45.00
1 & 3 Day Serials Bound
1 or 3 Days
0
$22.50
$1,000.00
$45.00
2 & 4 Hour Serials Unbound
2 or 4 Hours
0
$0.90
$100.00
$45.00
1 & 3 Day Serials Unbound
1 or 3 Days
0
$22.50
$100.00
$45.00
Library Notices:
- Reminder Notice
A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period. - First Overdue Notice
One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed. - Second Overdue Notice
If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned. - Billing Notice
If the item becomes long overdue, a Billing Notice is sent. The Notice includes the replacement cost of the item plus a non-refundable service fee. Borrowing privileges may be suspended. Failure to respond to a billing notice will result in your account being sent to the Student Accounts Office. - Recall Notice
Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is guaranteed.
Library E-mail Addresses:
Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record go tohttp://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.
If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.
- Borrowing - Graduate and Doctoral Students Loan Policy
Effective September 1, 2008
Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.
Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.
For assistance call or email:
- Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu
Renewals:
Students are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). To avoid fines, items checked out must be renewed by the borrower on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).
Request It:
Patrons may request that library materials be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Request made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email when your request is available for pickup at the Access Services Desk. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.
Replacement Costs:
Materials not returned to Copley Library are billed at a default replacement cost plus a service charge listed in the table below. Replacement fees are set at a minimum default cost which means we reserve the right to charge more if actual replacement cost exceeds the default amount. Replacement fees are never reduced even if the cost to replace the item is less than the default cost. Patrons can get the replacement cost refunded if the material is returned and the fines assistant is notified but will still be charged a $45 service fee. Borrowing privileges are suspended once a student accumulates $50 in fines. No refunds will be issued for billed materials returned more than three years after your library account's expiration date.
Maximum Limits:
Students are limited to checking out a maximum of 60 items at any given time. Among these items students are limited to a total of 4 items in any of the following formats or combination thereof: DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.
Pay Fines
Library fines may be paid in person at Copley Library via cash, check or campus cash. Fines totaling five dollars or more are transferred to Student Financial Services during the first week of each month. If your fines total five dollars or more, you may wait until they are transferred and pay online via Student Financial Services webpage.
San Diego Circuit Access:
Currently enrolled students can access the Circuit and borrow up to 20 items.
Electronic Resources Access:
Currently enrolled students can access electronic resources (databases, e-books, etc.) on and off campus.
Circulating Materials:
Graduate & Doctoral Student Loan Policy – Circulating Materials
Format
Loan Period
No. of Renewals
Overdue Charge
Default Replacement Cost
Service Charge
Book
90 Days
2
$1.00/day
$60.00
$45.00
DVD/VHS
3 Days
1
$3.00/day
$180.00
$45.00
CD
28 Days
2
$1.00/day
$50.00
$45.00
Computer File
28 Days
2
$3.00/day
$180.00
$45.00
Music Score
90 Days
2
$1.00/day
$50.00
$45.00
LP
28 Days
2
$1.00/day
$50.00
$45.00
Cassette
28 Days
2
$1.00/day
$50.00
$45.00
3-D Object
2 Hours
0
$5.00/day
$250.00
$45.00
Light Reading Book
28 Days
0
$1.00/day
$60.00
$45.00
Circuit Book
28 Days
2
$1.00/day
$100.00 + $25.00 processing fee
$15.00
Laptop Computer *(1 of 3)
5 Hours
0
$20/hour
$1,600.00
200
Laptop Adaptor
*(2 of 3)5 Hours
0
$20/hour
$80.00
0
Laptop Case
*(3 of 3)5 Hours
0
$20/hour
$30.00
0
Accessories (extension cords, headphones, small fan) Close of Library
0
$5/hour
Individual Item Replacement Cost
$15.00
Accessories (PC/MAC power adapter cords, iPhone power adapter cords, calculators) 4 Hours
0
$5/hour
Individual Item Replacement Cost
$45.00
Copley Lockers Close of Library
0
$15/day
Individual Item Cost
$45
* Laptop computer, adaptor, and case are checked out together as a set and all three must be returned together to avoid overdue charges.
Restricted Circulating Materials:
Formats listed below are restricted to library-use only, but may be checked out by special arrangement.
Graduate & Doctoral Student Loan Policy – Restricted Circulating Materials
Format
Loan Period
No. of Renewals
Overdue Charge Per Day
Default Replacement Cost
Service Charge
Microform
1 Day
0
$3.00
$150.00
$45.00
Cartographic Material
1 Day
0
$3.00
$150.00
$45.00
Graphic Material
28 Days
0
$1.00
$150.00
$45.00
Serials (Bound)
3 Days
0
$3.00
$1,000.00
$45.00
Serials (Unbound)
3 Days
0
$3.00
$100.00
$45.00
Special Collections Material
28 Days
0
$5.00
$200.00
$45.00
Archival Material
28 Days
0
$5.00
$200.00
$45.00
Reserve Materials:
To ensure equal access for all library users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Fines are higher to encourage prompt return. Reserve materials cannot be renewed and only two items may be borrowed at one time.
Graduate & Doctoral Student Loan Policy – Reserve Materials
Format
Loan Period
No. of Renewals
Overdue Charge Per Hour/Day
Default Replacement Cost
Service Charge
2 & 4 Hour Book
2 or 4 Hours
0
$0.50
$60.00
$45.00
1 & 3 Day Book
1 or 3 Days
0
$12.50
$60.00
$45.00
2 & 4 Hour DVD/VHS/Laser Disc/Computer File/Non-USD Materials
2 or 4 Hours
0
$0.90
$180.00
$45.00
1 & 3 Day DVD/VHS/Laser Disc/Computer File/Non-USD Materials
1 or 3 Days
0
$22.50
$180.00
$45.00
2 & 4 Hour CD/Phonodisc/Audiocassette/Scores
2 or 4 Hours
0
$0.50
$50.00
$45.00
1 & 3 Day CD/Phonodisc/Audiocassette/Scores
1 or 3 Days
0
$12.50
$50.00
$45.00
1 & 3 Day Special Collections/Archives
2 or 4 Hours
0
$1.50
$200.00
$45.00
2 & 4 Day Special Collections/Archives
1 or 3 Days
0
$37.50
$200.00
$45.00
2 & 4 Hour 3-D Object
2 or 4 Hours
0
$2.40
$250.00
$45.00
1 & 3 Day 3-D Object
1 or 3 Days
0
$60
$250.00
$45.00
2 & 4 Hour Microform/Cartographic
2 or 4 Hours
0
$.90
$150.00
$45.00
1 & 3 Day Microform/Cartographic
1 or 3 Days
0
$22.50
$150.00
$45.00
2 & 4 Hour 3-D Object/Miscellaneous
2 or 4 Hours
0
$2.40
$250.00
$45.00
1 & 3 Day 3-D Object/Miscellaneous
1 or 3 Days
0
$60.00
$250.00
$45.00
2 & 4 Hour Graphic
2 or 4 Hours
0
$0.50
$150.00
$45.00
1 & 3 Day Graphic
1 or 3 Days
0
$12.50
$150.00
$45.00
2 & 4 Hour Serials Bound
2 or 4 Hours
0
$0.90
$1,000.00
$45.00
1 & 3 Day Serials Bound
1 or 3 Days
0
$22.50
$1,000.00
$45.00
2 & 4 Hour Serials Unbound
2 or 4 Hours
0
$0.90
$100.00
$45.00
1 & 3 Day Serials Unbound
1 or 3 Days
0
$22.50
$100.00
$45.00
Library Notices:
- Reminder Notice
A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period. - First Overdue Notice
One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed. - Second Overdue Notice
If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned. - Billing Notice
If the item becomes long overdue, a Billing Notice is sent. The Notice includes the replacement cost of the item plus a non-refundable service fee. Borrowing privileges may be suspended. Failure to respond to a billing notice will result in your account being sent to the Student Accounts Office. - Recall Notice
Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is guaranteed.
Library E-mail Addresses:
Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record go tohttp://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.
If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.
- Borrowing - Faculty Loan Policy
Effective September 1, 2008
Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.
Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.
For assistance call or email:
- Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu
Research/Graduate Assistant Proxy Form
If faculty members wish to have their research assistant pick up their materials, they will need to complete our research/graduate assistant proxy form.
Renewals:
Faculty and Administrative Staff are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). Please renew on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).
Request It:
Patrons may request that library materials be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Request made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email when your request is available for pickup at the Access Services Desk. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.
Maximum Limits:
Faculty and Administrative Staff are limited to 4 items in any of the following formats: DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.
San Diego Circuit Access:
Current Faculty and Administrative Staff can borrow up to 20 items. Retired Faculty do not have access to the Circuit.
Electronic Resources Access:
Current Faculty and Staff can access electronic resources (databases, ebooks, etc.) on and off campus. Retired faculty do not have access to electronic resources.
Circulating Materials:
Faculty and Administrative Staff Loan Policy – Circulating Materials
Format Loan Period
No. of Renewals
Overdue Charge Per Day
Default Replacement Cost
Service Charge
Book/CD/Computer File/Music Score/LP/Cassette
120 Days
2
$0.00
$0.00
$0.00
DVD/VHS/Laser Disc
7 Days
2
$0.00
$0.00
$0.00
Serials (Bound and Unbound)
7 Days
1
$0.00
$0.00
$0.00
Light Reading Book
28 Days
0
$0.00
$0.00
$0.00
Circuit Book
28 Days
2
$1.00
$100.00 + $25.00 processing fee
$15.00
Restricted Circulating Materials:
Formats listed below are restricted to library-use only, but may be checked out by special arrangement.
Faculty and Administrative Staff Loan Policy – Restricted Circulating Materials
Format
Loan Period
No. of Renewals
Overdue Charge Per Day
Default Replacement Cost
Service Charge
Microform
1 Day
0
$0.00
$0.00
$0.00
Cartographic Material
1 Day
0
$0.00
$0.00
$0.00
Graphic Material
28 Days
0
$0.00
$0.00
$0.00
Serials (Bound)
3 Days
0
$0.00
$0.00
$0.00
Serials (Unbound)
3 Days
0
$0.00
$0.00
$0.00
Special Collections Material
28 Days
0
$0.00
$0.00
$0.00
Archival Material
28 Days
0
$0.00
$0.00
$0.00
Reserve Materials:
To ensure equal access for all users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Reserve materials cannot be renewed, and only two items may be borrowed at one time.
Faculty and Administrative Staff Loan Policy – Reserve Materials
Format Loan Period
No. of Renewals
Overdue Charge Per Day
Default Replacement Cost
Service Charge
2 & 4 Hour Book
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day Book
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour DVD/VHS/Laser Disc/Computer File/Non-USD Materials
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day DVD/VHS/Laser Disc/Computer File/Non-USD Materials
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour CD/Phonodisc/Audiocassette/Scores
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day CD/Phonodisc/Audiocassette/Scores
1 or 3 Days
0
$0.00
$0.00
$0.00
1 & 3 Day Special Collections/Archives
2 or 4 Hours
0
$0.00
$0.00
$0.00
2 & 4 Day Special Collections/Archives
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour 3-D Object
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day 3-D Object
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour Microform/Cartographic
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day Microform/Cartographic
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour 3-D Object/Miscellaneous
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day 3-D Object/Miscellaneous
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour Graphic
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day Graphic
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour Serials Bound
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day Serials Bound
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour Serials Unbound
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day Serials Unbound
1 or 3 Days
0
$0.00
$0.00
$0.00
Library Notices:
- Reminder Notice
A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period. - First Overdue Notice
One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed. - Second Overdue Notice
If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned. - Third Overdue Notice
If the item is not returned, a Third Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned. - Fourth Overdue Notice
If the item is not returned, a Fourth and Final Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned. - Recall Notice
Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is always guaranteed.
Library E-mail Addresses:
Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record go to http://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.
If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.
- Borrowing - Staff Loan Policy
Effective September 1, 2008
Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.
Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.
For assistance call or email:
- Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu
Renewals:
Staff are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). Please renew on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).
Request It:
Patrons may request that library materials be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Request made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email when your request is available for pickup at the Access Services Desk. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.
Maximum Limits:
Staff are limited to checking out a maximum of 30 items at any given time. Among these items Staff are limited to 4 items in any of the following formats; or combination thereof: DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.
San Diego Circuit Access:
Active Staff can access the Circuit and borrow up to 20 items.
Electronic Resources Access:
Active Staff can access electronic resources (databases, ebooks, etc.) on and off campus.
Circulating Materials:
Staff Loan Policy – Circulating Materials
Format
Loan Period
No. of Renewals
Overdue Charge Per Day
Default Replacement Cost
Service Charge
Book/CD/Computer File/Music Score/LP/Cassette
28 Days
2
$0.00
$0.00
$0.00
DVD/VHS/Laser Disc
3 Days
1
$0.00
$0.00
$0.00
3-D Object
2 Hours
0
$0.00
$0.00
$0.00
Light Reading Book
28 Days
0
$0.00
$0.00
$0.00
Circuit Book
28 Days
2
$1.00
$100.00 + $25.00 processing fee
$15.00
Restricted Circulating Materials:
Formats listed below are restricted to library-use only, but may be checked out by special arrangement.
Staff Loan Policy – Restricted Circulating Materials
Format Loan Period
No. of Renewals
Overdue Charge Per Day
Default Replacement Cost
Service Charge
Microform
1 Day
0
$0.00
$0.00
$0.00
Cartographic Material
1 Day
0
$0.00
$0.00
$0.00
Graphic Material
28 Days
0
$0.00
$0.00
$0.00
Serials (Bound)
3 Days
0
$0.00
$0.00
$0.00
Serials (Unbound)
3 Days
0
$0.00
$0.00
$0.00
Special Collections Material
28 Days
0
$0.00
$0.00
$0.00
Archival Material
28 Days
0
$0.00
$0.00
$0.00
Reserve Materials:
To ensure equal access for all library users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Reserve materials cannot be renewed, and only two items may be borrowed at one time.
Staff Loan Policy – Reserve Materials
Format
Loan Period
No. of Renewals
Overdue Charge Per Day
Default Replacement Cost
Service Charge
2 & 4 Hour Book
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day Book
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour DVD/VHS/Laser Disc/Computer File/Non-USD Materials
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day DVD/VHS/Laser Disc/Computer File/Non-USD Materials
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour CD/Phonodisc/Audiocassette/Scores
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day CD/Phonodisc/Audiocassette/Scores
1 or 3 Days
0
$0.00
$0.00
$0.00
1 & 3 Day Special Collections/Archives
2 or 4 Hours
0
$0.00
$0.00
$0.00
2 & 4 Day Special Collections/Archives
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour 3-D Object
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day 3-D Object
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour Microform/Cartographic
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day Microform/Cartographic
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour 3-D Object/Miscellaneous
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day 3-D Object/Miscellaneous
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour Graphic
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day Graphic
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour Serials Bound
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day Serials Bound
1 or 3 Days
0
$0.00
$0.00
$0.00
2 & 4 Hour Serials Unbound
2 or 4 Hours
0
$0.00
$0.00
$0.00
1 & 3 Day Serials Unbound
1 or 3 Days
0
$0.00
$0.00
$0.00
Library Notices:
- Reminder Notice
A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period. - First Overdue Notice
One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed. - Second Overdue Notice
If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned. - Third Overdue Notice
If the item is not returned, a Third Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned. - Fourth Overdue Notice
If the item is not returned, a Fourth and Final Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned. - Recall Notice
Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is always guaranteed.
Library E-mail Addresses:
Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record go to http://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.
If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.
- Borrowing - Alumni Loan Policy
Effective September 1, 2008
Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.
Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.
For assistance call or email:
- Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu
Renewals:
Alumni are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). To avoid fines, items checked out must be renewed by the borrower on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).
Request It:
Patrons may request that library materials be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Request made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email when your request is available for pickup at the Access Services Desk. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.
Replacement Costs:
Materials not returned to Copley Library are billed at a default replacement cost plus a service charge listed in the table below. Replacement fees are set at a minimum default cost which means we reserve the right to charge more if the actual replacement cost exceeds the default amount. Replacement fees are never reduced even if the cost to replace the item is less than the default cost. Patrons can get the replacement cost refunded if the material is returned and the fines assistant is notified but will still be charged a $45 service fee. Borrowing privileges are suspended once an alumni accumulates $50 in fines. No refunds will be issued for billed materials returned more than three years after your library account's expiration date.
Maximum Limits:
Alumni are limited to checking out a maximum of 5 items at any given time.
San Diego Circuit Access:
Alumni do not have access to the Circuit.
Electronic Resources Access:
Alumni are only able to access electronic resources (databases, e-books, etc.) from on campus. Note: USD alumni now have access to the JSTOR and Business Source Premier Alumni Edition databases by going to and entering their alumni login.
Circulating Materials:
Alumni Loan Policy – Circulating Materials
Format
Loan Period
No. of Renewals
Overdue Charge Per Day
Default Replacement Cost
Service Charge
Book
28 Days
2
$1.00
$60.00
$45.00
Music Score
28 Days
2
$1.00
$50.00
$45.00
Light Reading Book
28 Days
0
$1.00
$60.00
$45.00
Restricted Circulating Materials:
Formats listed below are restricted to library-use only, but may be checked out by special arrangement.
Alumni Loan Policy – Restricted Circulating Materials
Format
Overdue Charge Per Day
Default Replacement Cost
Service Charge
DVD/VHS/Laser Disc/Computer File
$3.00
$180.00
$45.00
CD/LP/Cassette
$1.00
$50.00
$45.00
Microform
$3.00
$150.00
$45.00
3-D Objects
$5.00
$250.00
$45.00
Cartographic Material
$3.00
$150.00
$45.00
Graphic Material
$1.00
$150.00
$45.00
Serials (Bound)
$3.00
$1,000.00
$45.00
Serials (Unbound)
$3.00
$100.00
$45.00
Special Collections Material
$5.00
$200.00
$45.00
Archival Material
$5.00
$200.00
$45.00
Reserve Materials:
Formats listed below are on reserve and restricted to library use only and may only be checked out by special arrangement. Fines are higher to encourage prompt return.
Alumni Loan Policy – Reserve Materials
Format
Overdue Charge Per Hour/Day
Default Replacement Cost
Service Charge
2 & 4 Hour Book
$0.50
$60.00
$45.00
1 & 3 Day Book
$12.50
$60.00
$45.00
2 & 4 Hour DVD/VHS/Laser Disc/Computer File/Non-USD Materials
$0.90
$180.00
$45.00
1 & 3 Day DVD/VHS/Laser Disc/Computer File/Non-USD Materials
$22.50
$180.00
$45.00
2 & 4 Hour CD/Phonodisc/Audiocassette/Scores
$0.50
$50.00
$45.00
1 & 3 Day CD/Phonodisc/Audiocassette/Scores
$12.50
$50.00
$45.00
1 & 3 Day Special Collections/Archives
$1.50
$200.00
$45.00
2 & 4 Day Special Collections/Archives
$37.50
$200.00
$45.00
2 & 4 Hour 3-D Object
$2.40
$250.00
$45.00
1 & 3 Day 3-D Object
$60
$250.00
$45.00
2 & 4 Hour Microform/Cartographic
$.90
$150.00
$45.00
1 & 3 Day Microform/Cartographic
$22.50
$150.00
$45.00
2 & 4 Hour 3-D Object/Miscellaneous
$2.40
$250.00
$45.00
1 & 3 Day 3-D Object/Miscellaneous
$60.00
$250.00
$45.00
2 & 4 Hour Graphic
$0.50
$150.00
$45.00
1 & 3 Day Graphic
$12.50
$150.00
$45.00
2 & 4 Hour Serials Bound
$0.90
$1,000.00
$45.00
1 & 3 Day Serials Bound
$22.50
$1,000.00
$45.00
2 & 4 Hour Serials Unbound
$0.90
$100.00
$45.00
1 & 3 Day Serials Unbound
$22.50
$100.00
$45.00
Library Notices:
- Reminder Notice
A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period. - First Overdue Notice
One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed. - Second Overdue Notice
If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned. - Billing Notice
If the item becomes long overdue, a Billing Notice is sent. The Notice includes the replacement cost of the item plus a non-refundable service fee. Borrowing privileges may be suspended. - Recall Notice
Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is always guaranteed.
Library E-mail Addresses:
You are responsible for providing the library your current email address. All library correspondence is sent to the address on your library record. The library is not responsible for email not received or sent to an old address. You are responsible for checking your email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record go to http://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.
- Borrowing - Visiting Scholars Loan Policy
Copley Library strives to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of the Visiting Scholars Borrowing Privileges and Fines Policy for Copley Library circulating materials.
For assistance call or email:
- Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu
Eligibility:
- Visiting Scholars of the University of San Diego (USD) are scholars who have been invited to participate in on-campus research or instructional activities through sponsorship by a USD department or office.
Requirements:
- Applications for a USD Copley Library Visiting Scholar Card are available at the Access Services Desk of Copley Library or ONLINE.
- Return the completed APPLICATION FORM, including signatures by the sponsoring Dean or Department Chair and/or any related sponsoring letter, to the Copley Library Access Services Desk.
- Show a valid ID (current driver’s license or passport) in person when submitting the APPLICATION FORM to Copley Library staff.
- All Copley Library correspondence will be sent to the email address you provide on the application for your USD Visiting Scholar Card.
- The effective dates of coverage of a USD Visiting Scholar Card is determined and authorized by the Dean of the University Library.
- The Visiting Scholar is responsible for returning circulating materials on or before their due dates and making payment for any incurred fees.
- The sponsoring department is responsible for any outstanding fees or fines that the Visiting Scholar does not pay.
- The USD Visiting Scholar Card grants eligibility for the services specified below. If abused, privileges will be revoked.
- The library’s Visiting Scholar application approval process may take 3 to 5 business days.
Library Access:
- Onsite access to Copley Library databases, electronic resources and e-books using the library computers
- Licensing contracts for most Copley Library databases, electronic resources and e-books allow strictly onsite access to these materials for Visiting Scholars, using these resources through library computers. The library is prohibited contractually from providing other forms of onsite or remote access to Visiting Scholars for most subscribed electronic resources.
- Full use of printed materials (not on reserves) in the open book stacks is available to Visiting Scholars while in the library building.
- Ability to request circulating library materials to be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Request made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email when your request is available for pickup at the Access Services Desk. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.
- Ability to print using USD’s cloud based wireless printing system WEPA.
- Ability to scan documents to email at no cost using Copley Library scanner.
- No access to Circuit or ILL services are available to Visiting Scholars unless otherwise approved by the Dean of the University Library.
- Borrowing privileges for books and audiovisual materials are specified below.
- Maximum loan of 10 items are allowed at any given time. Among these items, a limit to a total of 4 items in any of the following formats or combination thereof: DVD, VHS, CD.
- Restricted circulating materials are for library-use only except for prior special arrangement approved by the Dean of the University Library.
- Other library items not listed here are subject to a case-by-case approval.
Visiting Scholar Loan Policy – Circulating Materials
Format
Loan Period
No. of Renewals
Overdue Charge
Default Replacement Cost
Service
Charge
Book
28 Days
2
$1.00/day
$60.00
$45.00
DVD/VHS
3 Days
2
$3.00/day
$180.00
$45.00
CD
28 Days
2
$1.00/day
$50.00
$45.00
Music score
28 Days
2
$1.00/day
$50.00
$45.00
Head Phones
Close of Library
0
$5.00/hour
Individual Item Replacement Cost
$15.00
Effective January 2020
- Borrowing - USD Retired Faculty/Staff Loan Policy
Copley Library strives to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of the Retired Faculty/Staff Borrowing Privileges and Fines Policy for Copley Library circulating materials.
For assistance call or email:
- Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu
Eligibility:
- Be fully retired Faculty/Staff of the University of San Diego (USD).
Requirements:
- A valid USD Copley Library Retired Faculty/Staff ID Card. ID cards are available at the One Card Office.
- Return the completed APPLICATION FORM, to the Copley Library Access Services Desk.
- Show a valid ID (current driver’s license or passport) in person when submitting the APPLICATION FORM to Copley Library staff.
- All Copley Library correspondence will be sent to the email address you provide on the application for your USD Retired Faculty/Staff Card.
- The USD Retired Faculty/Staff is responsible for returning circulating materials on or before their due dates and making payment for any incurred fees.
- The USD Retired Faculty/Staff Card grants eligibility for the services specified below. If abused, privileges may be revoked.
Library Access:
- Onsite access to Copley Library databases, electronic resources and e-books using the library computers.
- Licensing contracts for most Copley Library databases, electronic resources and e-books allow strictly onsite access to these materials for USD Retired Faculty/Staff, using these resources through library computers. The library is prohibited contractually from providing other forms of onsite or remote access to USD Retired Faculty/Staff for most subscribed electronic resources.
- Full use of printed materials (not on reserves) in the open book stacks is available to USD Retired Faculty/Staff while in the library building.
- Ability to request circulating library materials to be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Request made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email,when your request is available for pickup at the Access Services Desk. So, please make sure you the email you supply on your application is an email address that you check on a regular basis. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.
- Limited use of Copley’s Interlibrary Loan Service. Contact ILL at clill@sandiego.edu to create your retired faculty ILL account.
- Ability to print using USD’s cloud based wireless printing system WEPA.
- Ability to scan documents to email at no cost using Copley Library scanner.
- Borrowing privileges for books and audiovisual materials are specified below.
- Maximum loan of 10 items is allowed at any given time. Among these items, a limit of 4 items in any of the following formats or combination thereof: DVD, VHS, CD.
- Other library items not listed here are subject to a case-by-case approval.
Annual Account Renewal
Retired faculty accounts expire each year on September 30th. Please contact us via email at claccess@sandiego.edu to request renewal of your account.
Copley Library Research Associate
Copley Library Research Associates are USD retired faculty members who have an on-going research project with significant promise of publication or success which requires remote access to electronic library resources for a limited time. For more information and to apply, visit the Academic Affairs Administration web page (linked from the Provost Office) and click “Copley Library Research Associate”.
Retired Faculty/Staff Loan Policy – Circulating Materials
Format
Loan Period
No. of Renewals
Overdue Charge
Default Replacement Cost
Service
Charge
Book/CD/Compter File/Music Score/LP/Cassette
28 Days
2
$1.00/day
$60.00
$45.00
DVD/VHS/Laser Disc
7 Days
2
$1.00/day
$180.00
$45.00
Serials (Bound and Unbound)
7 Days
1
$1.00/day
$50.00
$45.00
Light Reading Book
28 Days
0
$1.00/day
$50.00
$45.00
Circuit Book
28 Days
2
$1.00/day
$100 + $25 processing fee
$15.00
Effective February 2020
- Borrowing - USD Emeritus Faculty Loan Policy
Copley Library strives to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of the Emeritus Borrowing Privileges and Fines Policy for Copley Library circulating materials.
For assistance call or email:
- Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu
Eligibility:
- Have Emeritus status at the University of San Diego (USD).
Requirements:
- A valid USD Retired Faculty/Staff ID Card. ID cards are available at the One Card Office. If an ID is not issued for your status the library will issue an temporary paper ID card.
- Return the completed APPLICATION FORM, to the Copley Library Access Services Desk or email it to clcirc@sandiego.edu for processing before picking up your temporary Library card if applicable.
- Show a valid ID (current driver’s license or passport) in person when submitting the APPLICATION FORM or when picking up a temporary library card to Copley Library staff.
- All Copley Library correspondence will be sent to the email address you provide on the application for your USD Emeritus Library Card.
- The Emeritus faculty member is responsible for returning circulating materials on or before their due dates and making payment for any incurred fees.
- The USD Emeritus Library Card grants eligibility for the services specified below. If abused, privileges may be revoked.
Library Access:
- Remote access to most Copley Library databases, electronic resources and e-books.
- Full use of printed materials (not on reserves) in the open book stacks is available to USD Emeritus while in the library building.
- Ability to request circulating library materials to be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Requests made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email,when your request is available for pickup at the Access Services Desk. So, please make sure the email you supply on your application is an email address that you check on a regular basis. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.
- Limited use of Copley’s Interlibrary Loan Service. Contact ILL at clill@sandiego.edu to create your Emeritus ILL account.
- Ability to print using USD’s cloud based wireless printing system WEPA.
- Ability to scan documents to email at no cost using Copley Library scanner.
- Borrowing privileges for books and audiovisual materials are specified below.
- Maximum loan of 10 items is allowed at any given time. Among these items, a limit of 4 items in any of the following formats or combination thereof: DVD, VHS, CD.
- Other library items not listed here are subject to a case-by-case approval.
Account Renewal
USD Emeritus accounts expire each year on September 30th. Please contact us via email at claccess@sandiego.edu to request renewal of your account.
USD Emeritus Faculty Loan Policy – Circulating Materials
Format
Loan Period
No. of Renewals
Overdue Charge
Default Replacement Cost
Service
Charge
Book/CD/Compter File/Music Score/LP/Cassette
28 Days
2
$1.00/day
$60.00
$45.00
DVD/VHS/Laser Disc
7 Days
2
$1.00/day
$180.00
$45.00
Serials (Bound and Unbound)
7 Days
1
$1.00/day
$50.00
$45.00
Light Reading Book
28 Days
0
$1.00/day
$50.00
$45.00
Circuit Book
28 Days
2
$1.00/day
$100 + $25 processing fee
$15.00
Effective February 2020
- Collections Management Policy
Introduction
Copley Library supports the instructional and research mission of the University of San Diego. The library will acquire, within its financial, physical, and other limitations, books, journals, media, and electronic resources, and provide on-demand access to these materials to support the instructional and research mission of the students and faculty of the University. It is understood that scholarly communication in different academic disciplines will vary; librarians who are specialists in their fields will develop their collections accordingly.
Depending on the needs of the subject in question, different levels of collection intensity will be pursued. They are:
Research: A collection of materials necessary for independent and doctoral research including a broad selection of specialized monographs, extensive collections of works of well-known authors, journals, media, datasets, reference materials, electronic resources, and a substantial collection of appropriate foreign language materials.
Study: A collection of materials that supports undergraduate and relevant graduate coursework and research, including a wide range of basic monographs, complete collections of works of important writers, selections from works of secondary writers, a selection of representative journals, media, and reference materials, and electronic resources, and when appropriate foreign language materials.
Basic: A collection of materials that introduce and/or define a subject that includes key works on the subject, major journals, and standard reference materials, and electronic resources.
Selection Criteria
Librarians develop the collections based on consultation with faculty in their liaison areas, as well as their own specialized education, knowledge, and experience.
Librarians are assigned as liaisons to the various academic departments in the University which reflects their academic credentials and backgrounds.
The library supports the American Library Association’s intellectual freedom statement and the Academic Freedom Policy of the University. Great care is taken to ensure that a balanced collection is maintained, particularly in areas of academic, cultural, and social controversy.
Emphasis is placed on acquiring current materials. Retrospective materials are considered when specifically requested by faculty and as availability and funds permit. Acquisition of infrequently used materials will depend on their availability in the San Diego Circuit or other timely means such as interlibrary loan and other document and/or data delivery services.
The library does not acquire textbooks that are required for courses offered at the University except when they are determined to be of value to the collection.
Duplicate copies of works may be purchased if there is heavy and continuous use of the title. Duplicates are not purchased for the sole use of individuals or academic departments. Duplication of formats, particularly in the journal collections, will be considered only on rare occasions.
The library is committed to developing, creating, and preserving digital collections. The library actively explores developments in new scholarly communication models.
Special Collections acquires materials that support teaching and research at the University and builds on its existing strengths: Californiana, the history of the Roman Catholic Church in San Diego County, artists’ books, fine press, and bookplate and postcard collections.
Lost or damaged materials will be replaced upon request of a faculty member or at the discretion of a librarian based on its importance to the collection, availability, and cost.
Deselection
Deselection, or “weeding”, is an integral part of collection management and essential to maintaining a useful collection. The space limitations of Copley Library necessitate the routine removal of certain materials to create room for new materials. Materials routinely removed include items in poor condition, superseded editions, duplicate copies, outdated content, and obsolete formats. Other deselection efforts within the collection will include librarian interaction with faculty whenever possible to ensure that publications of institutional, historical, research, or curricular significance are not discarded. Copley Library will maintain internal records that reflect basic information about a title’s removal from the collection. Items that undergo removal will be offered through Copley Library’s partnership with online booksellers that maintain credit from these exchanges for Copley Library to acquire new material for the collection. Items that are ineligible to be sent to these booksellers because of condition, format, or scope will be recycled.
Gifts
Due to the costs and space requirements associated with accepting material gifts, Copley Library is severely restricted in its ability to accept these gifts. Please see the Copley Library Gift Policy for additional information.
Funding
Consistent and sufficient funding is necessary to maintain a library collection that will meet the research and instructional needs of the University. Various academic disciplines emphasize different types of information, be it monographs, journals, media, data, or electronic resources. Budget allocations will be made to accommodate these needs based on the selection criteria detailed above. The needs of all disciplines will be considered when making budget allocations. The University should provide funding for materials to support new programs and courses.
One percent (1%) of the materials budget will be set aside as the University Librarian’s reserve. These funds will be allocated at the discretion of the University Librarian to address collection initiatives, make retrospective purchases to enhance the collection, address pressing cataloging and/or preservation needs, or fund any other issues that may arise having to do with enhancing and/or maintaining the collection.
Preservation
Active preservation of the collection is necessary to prolong the useful life of library materials and protect the University’s investment in the holdings of the library. Adequate personnel and funding will be provided to accomplish this essential goal as detailed in the American Library Association’s Preservation Policy.
The librarians meet regularly to discuss collection development issues. For a list of liaisons with subject disciplines, see attached sheet.
Effective September 2010
- Copley Library Locker Policy 2021
Lockers on Copley Library’s ground floor provide secure, short-term storage for students to store personal items while using the library. Locker usage is subject to the following policies and procedures:
Locker usage is restricted to current USD students who may check out a locker key by presenting their USD ID to Access Services staff at the Access Services Desk located on the ground floor of Copley. Users must not have any current blocks on their Library account and must read and sign our terms of use agreement. Lockers 32,35,38, and 41 are ADA accessible.
Lockers are available on a first-come, first-serve basis. Please visit the Access Services Desk on the ground floor to request a locker.
Lockers check-out for one day and must be vacated no later than library closing time.
lockers are intended for same-day use only. Lockers will be opened and combinations reset daily by library staff. Lockers on loan that are not vacated by the end of the third day past due will be opened and cleared by Library staff. Items collected will be available at the Access Services Desk lost and found. Items not picked up in a timely manner will be sent to the campus lost and found located at the Department of Public Safety.
Locker users must return their assigned dummy key by the end of day. Users will be charged $15 per day for up to three days.
The Helen and James S. Copley Library is not responsible for lost, stolen, or damaged items.
No personal locks are allowed on lockers located in the Library. Unauthorized locks will be removed and contents transferred to lost and found.
The following materials may not be stored in lockers:
Library material that has not been checked out
Food and drink
Hazardous materials
Drugs and other contraband
At the discretion of the library staff, locker loan privileges may be revoked for violations of Copley’s Locker Policy.
- Copyright Policies
Copyright Basics
What Is a Copyright and What Does a Copyright Protect?
A copyright is the set of exclusive legal rights that authors have over their works for a limited period of time. Copyright protection is based upon Article I, Section 8 of the United States Constitution which provides in pertinent part: “The Congress shall have the Power To … promote the Progress of Science and useful Arts, by securing for limited Times to Authors and Inventors the exclusive Right to their respective Writings and Discoveries …” The Copyright Act of 1976 and its amendments implement this provision of the Constitution and extend protection to eight categories of “works of authorship”:
(1) literary works (including not only books, articles and similar works, but also software programs and their accompanying documentation)
(2) musical works, including any accompanying words
(3) dramatic works, including any accompanying music
(4) pantomimes and choreographic works
(5) pictorial, graphic and sculptural works
(6) motion pictures and other audiovisual works
(7) sound recordings
(8) architectural works
To be eligible for copyright protection, the work of authorship must be both “original” and “fixed in a tangible medium of expression.”
To be “original,” the work need only reflect a minimal degree of creativity and must not have been copied.
A work is “fixed in a tangible medium of expression” when it actually is reduced to paper, the computer screen, a piece of canvas, etc. – and becomes something more than just an idea in the author’s head. Copyright law does not protect the underlying facts or ideas in a copyrighted work, but rather only protects the expression of those facts or ideas. For example, copyright law does not protect factual data in a research article, even if the information or data was previously unknown and required a great deal of effort to collect. By way of another example, copyright law does protect the Harry Potter book series, but would not prohibit others from writing books about child witches and wizards.
What Rights Does Copyright Protection Provide?
Copyright law gives the owner of a copyright the exclusive right to make copies of the copyrighted work, distribute the work, display or perform the work, and create derivative works. Copyright law also gives the owner the exclusive right to authorize others to do the same. These exclusive rights are subject to limited exceptions.
Is A Mark or Registration Necessary for Copyright Protection?No. Works published after 1989 do not need to have a copyright notice to enjoy protection. Similarly, registration of the copyright is not required to obtain a copyright, although it may be required to enforce a copyright in federal court.
How Long Does Copyright Protection Last?
Works published in the United States between 1923 and 1978 are protected for 95 years from the publication date, if proper copyright formalities were followed. Since 1978, works generally have copyright protection for the life of the author plus 70 years. Any work published in the United States before 1923 is in the public domain and may be freely used.
When Is Permission Required?
Unless an exception to the copyright owner’s exclusive rights applies, you must obtain permission from the copyright owner to copy, distribute, display, or perform a copyrighted work in any medium for any purpose.
Exceptions
Works in the Public Domain
Works that have passed into the “public domain” are no longer subject to copyright protection and may be used freely by anyone, in any way, and for any purpose, educational or otherwise (at least insofar as copyright is concerned). Unfortunately, there is no central, comprehensive, and authoritative registry of public domain works; the rules governing public domain status are complicated; and there are many misunderstandings. For example, it is not the case that a work is automatically in the public domain simply because it is available on the Internet or does not contain a copyright notice. While many such works are in the public domain, those facts alone do not determine their status.
Two categories of works that clearly are in the public domain are: (1) works that were first published in the United Status before 1923; and (2) “works of the United States Government” (defined as works “prepared by an officer or employee of the United States Government as part of that person’s official duties,” such as federal judicial opinions, presidential speeches, and congressional and federal agency reports), regardless of when they were first published.
Fair UseThe fair use doctrine provides for limited use of copyrighted materials for educational and research purposes without permission from the copyright owner.
Whether a particular use is a “fair” use requires a case-by-case balancing of four subjective factors. Those factors include:
(1) The purpose and character of the use. Use for educational, non-profit and personal use is favored over commercial use. However, not all educational uses are fair use.
(2) The nature of the copyrighted work to be used. Use of a work that is factual in nature weighs toward a finding of fair use. Use of imaginative works is more likely to weigh against fair use.
(3) The amount and significance of the portion used in relation to the entire work. When only smaller portions of a work are reproduced, the balance tips in favor of fair use. When large portions are reproduced, the balance tips against fair use.
(4) The impact of the use upon the potential market for or value of the copyrighted work. Uses that have little or no impact on the marketability of the work are more likely to be considered fair use. Where a work is available for purchase or license at a reasonable cost, copying all or a significant portion of the work (in lieu of purchasing or licensing a sufficient number of authorized copies) would likely weigh against fair use.
The fair use law is purposefully broad and flexible. It requires thoughtful analysis of each of the four factors based on the particular facts of the situation. A final determination of fair use depends on weighing and balancing all four factors against the facts of an individual situation. Faculty, administrators, staff, and students are encouraged to evaluate the contemplated fair use of copyrighted works in an informed and reasonable manner in order to meet educational and research objectives.
Performance and Display of Copyrighted Works in the Classroom
Under a specific statutory exception to copyright, faculty and students may perform or display any copyrighted work in the course of face-to-face teaching activities without obtaining the permission of the author. Note that this exception does not permit copying or distributing a work. It only permits “displaying” the work (i.e. showing a copy of it either directly or by means of a projection or similar system) or performing it during class time (i.e. showing a film or video, playing music, reciting a poem, acting out a play, etc.) To qualify for this exception, the audiovisual work must have been lawfully made.
Performance and Display of Copyrighted Works in Distance Education
The Technology, Education and Copyright Harmonization Act of 2002 (the “TEACH Act”) establishes standards for copyright and distance education. The TEACH Act redefines the terms and conditions on which accredited, nonprofit educational institutions in the United States may use copyrighted materials in distance education without permission from the copyright owner. The law expanded the categories of works that can be performed in distance education to include “reasonable and limited portions” of most works, with the exception of works produced primarily for the education market.
While the TEACH Act expands the scope of educators’ rights to perform and display works for distance education, the law is much more narrow that than the exception that permits the performance and display of copyrighted works in face-to-face classroom activities. In a classroom environment an educator may show or perform any work regardless of format with no permission from the copyright owner. Under the TEACH Act, the same educator would have to scale back some of those materials to show them to distant students.
Provided the requirements of the TEACH Act are followed, transmissions of performances of entire non-dramatic works and reasonable and limited portions of any other performance or audiovisual work may be made without obtaining permission from the copyright owner. The TEACH Act imposes a number of restrictions and requirements, including, among others:
(1) A work may be displayed only in “an amount comparable to that which is typically displayed in the course of a live classroom session,” which, depending on the nature of the work, may not include the entire work. As a result, the TEACH Act would not permit the posting of lengthy readings that typically would be studied outside of class and is not a justification for the creation of electronic coursepacks.
(2) Nondramatic literary and musical works may be performed in their entirety, but other works may be performed only in “reasonable and limited portions.”(3) To the extent technologically feasible, the institution must limit access to the works used to students officially enrolled in the relevant course.
(4) To the extent technologically feasible, the content must not be subject to retention by students.
Please see the links below for more detailed information about the TEACH Act and its many restrictions and requirements.
First Sale Doctrine
The owner of lawfully obtained copyrighted content may dispose of (lend, rent, sell, give-away, or throw away) that copy without permission of the copyright owner. This exception does not apply to recorded music, and software licenses typically prohibit the use of the first-sale doctrine.
Libraries and Archives
Under copyright law, libraries and archives have certain exemptions to reproduce copyrighted works.
Electronic Reserves
Please see the university’s Electronic Reserves Copyright Guidelines.
Learning Management Systems (e.g. Blackboard or TWEN)
Please see the university’s Learning Management Systems Copyright Guidelines.
Penalties
The penalties for copyright infringement can be severe. Under copyright law, a court may award up to $150,000 in civil statutory damages for each separate willful infringement. Copyright infringement also can be a crime under federal law. Under University of San Diego policies, violation of copyright laws can result in disciplinary action up to and including dismissal from the university.
Links to Copyright ResourcesUniversity of Texas Libraries: Copyright Crash Course
http://copyright.lib.utexas.edu/Stanford University Libraries’ Copyright and Fair Use Site:
http://fairuse.stanford.eduCopyright Information and Education (University of Minnesota):
http://www.lib.umn.edu/copyright/The United States Copyright Office:
http://www.copyright.govCopyright Clearance Center:
http://www.copyright.com - Distance Education Policy
Eligibility
These services are available to students who are currently enrolled in University of San Diego courses from off campus, and for those students who are currently enrolled for thesis and dissertation credit and are not residing in the Greater San Diego area.
Book Requests
- Copley Library will check out and send books owned by Copley Library to you.
- Please complete the ILLiad Book Request Form.
- When you return books to the library, please send them so they arrive at the library by the due date.
- You are responsible for return postage.
- Because of contractual loan restrictions and time restraints, you may not borrow or have mailed to you books owned by other libraries (e.g., Circuit and Interlibrary Loan).
Journal Article Requests
- Copley Library will mail free photocopies of up to 25 journal articles and/or ERIC Documents to you each semester, copyright restrictions permitting.
- This does not include any articles available full text via Copley Library's Online Databases.
- Please complete the ILLiad Article Request Form.
- Electronic Reserves Copyright Guidelines
Electronic Reserves Copyright Guidelines
The University of San Diego expects all members of the University community to respect and comply with copyright law (Title 17 of the United States Code). The principles of copyright law govern the making of photocopies or other reproductions or adaptations of copyrighted material. The making of an electronic copy of a copyrighted work by any means (e.g. scanning, digitizing, etc.) constitutes reproduction that is governed by copyright law.
The copyright principles that apply to materials posted electronically through the electronic reserves system are the same as those that apply to printed course materials. The reproduction or copying of a work subject to copyright protection typically requires the permission of the copyright owner. If permission would be required for the use of printed course materials, it will be required for an analogous electronic use.
The digital age has made it possible for course content to be available in a wide variety of ways, and instructors often can choose among several different formats to make materials available to students. If it is possible to link to material that is publicly available on the web or available to the University of San Diego community through a database licensed by the library, further permission is not needed.
Similarly, a work can be used without obtaining permission when the work is in the public domain under the copyright law. For example, a work may fall into the public domain upon the expiration of its copyright term. In addition, works prepared by an officer or employee of the United States government as part of that person’s official duties are not subject to copyright protection and are in the public domain. A work also may be freely used if it is offered under a Creative Commons license.
For other works, use still may be possible without permission of the copyright owner if the contemplated use of the material constitutes a “fair use” under copyright law. To determine whether “fair use” might apply, the following four factors must be considered and weighed:
- The purpose and character of the use;
- The nature of the copyrighted work;
- The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
- The effect of the use upon the potential market for or value of the copyrighted work.
No one factor – including nonprofit educational use – is determinative of whether a given use is “fair use.” “Fair use” requires a fact-specific analysis that should be considered carefully whenever deciding whether or not permission is required.
The Access and Outreach Services Department is responsible for maintaining the electronic reserves system in the Copley Library. The Circulation Department in the Pardee Legal Research Center is responsible for maintaining the electronic reserves system for the School of Law. The following guidelines apply to the electronic reserves system:
All electronic reserves materials will only be for the non-commercial, educational use by University of San Diego students enrolled in the particular course for which the materials are posted.
Instructors are required to use passwords, ID numbers, or other appropriate means to limit access to copyrighted content on the electronic reserves system to students enrolled in the course or other individuals requiring access to the course materials for purposes of conducting the course. The availability of such content to students should terminate when the students have completed the course. A unique password is to be created and used each semester for each course.
- No one should post course content consisting of copyrighted works or portions of such works in electronic form without first either:
------ obtaining the permission of the copyright owner or
------ including, after reasonable inquiry, that the use qualifies as a fair use or other exempt or licensed use for which permission is not required.
- Before posting course content consisting of copyrighted works or portions of such works in electronic form, the instructor should consult with library staff or the department’s librarian liaison to determine whether the University has a current license for access to digital versions of the copyrighted material. If it does, the citation and link to the electronic version of the material will be added to the course page to provide direct access to the requested material.
- It is preferable to link to copyrighted materials already legally available at another site rather than scanning or making a digital copy.
- Course materials owned by the instructor, such as syllabi, lecture notes, or exams, may be copied and distributed electronically to students enrolled in the course through the electronic reserves system.
- The electronic distribution of consumable copyrighted works, such as workbooks, exercises, standardized tests, test booklets and answer sheets, requires permission from the copyright owner.
- Copies of copyrighted works, regardless of their format, should include proper attribution and copyright notices.
- Generally, electronic course content may be included in the electronic reserves system without obtaining permission and is likely to be considered fair use if it is the first time the material is utilized by the instructor for the course, and the request does not exceed these guidelines:
------ One chapter (or equivalent) from a book
------ One journal or newspaper article (or equivalent)
------ An excerpt from a prose work that does not exceed more than 10% of the work
------ One chart, graph, diagram, drawing, cartoon or picture per book or per journal issue
Additional or continued use also may constitute fair use, but each situation must be evaluated on a case-by-case basis to determine whether fair use applies to the contemplated use.
- Copyrighted materials will not be placed on the electronic reserves system without permission if the nature, scope or extent of copying is judged by the appropriate library to exceed the reasonable limits of fair use. The appropriate library will obtain any required permissions or will inform the faculty member when doing so is not feasible.
- At the end of each semester, all copyrighted material in the electronic reserve database will be removed from access.
For more information about electronic reserves, please contact:Copley Library
Access and Outreach Services
Christopher Marcum, (619) 260-5973
reserves@sandiego.eduPardee Legal Research Center
Circulation Department
(619)260-4542(Approved by Copyright Task Force – Spring 2012)
- Gift Policy
COPLEY LIBRARY GIFT POLICY
All monetary donations to Copley Library in support of our resources and services and for the pending renovation to begin in 2019 are highly appreciated. Your monetary gift of any size will make an important and lasting impact on our university community and can be directed to:
CONTACTS FOR GIFTS TO COPLEY LIBRARY:
Jasmin De Unamuno
Budget and Operations Manager
(619) 260-4120
jasmind@sandiego.edu
ACCEPTANCE OF GIFTS
As Copley Library prepares for the 2019 building renovation, we must suspend acceptance of book, journal, and media donations. Any exceptions for the circulating collection will be made by the Dean of the Library, Dr. Theresa Byrd, for distinctive or unique materials of high value, upon consultation. If you have such items to donate, please contact Dr. Byrd through the library administration office at jasmind@sandiego.edu. We recommend that potential donors provide a list of the materials they would like to offer.
Otherwise, for general book, journal, and media materials, please consider contacting other academic libraries in the area or your local public library branch.
When accepted by the Dean, gifts in kind (gifts of materials) to Copley Library are generally received and processed by the Technical Services Department. The Library shares the donor’s concern that gift materials will be put to the best use at the Library for the university community.
Once a gift is accepted, factors to be weighed by subject liaisons in the decision to accept or reject material in the gift include the inherent value of the material offered, its relationship to existing collecting areas of the Library, the suitability of the form of the material, the condition of the material, and restrictions placed by the donor. Under normal circumstances, the Library will not accept: textbooks, damaged or marked up items, and periodicals that are not needed to fill gaps in the collection. In addition, gifts with conditions as to their disposition, including requirements for where to house in the library, are usually not accepted. Packing and transportation of the gift to the Library is the responsibility of the donor.
In cases in which a gift accepted by Copley Library contains titles or volumes that are not suitable for the collection, the Library reserves the right to handle them in the manner it considers appropriate. All attempts are made to find another home for any unwanted items through Copley Library’s partnership with online booksellers that also supports global literacy initiatives. All library profits from the sale of gift material through these online booksellers will be used to support Copley library materials and programs. Once received, donations to Copley Library cannot be returned to the donor.
The University Archivist typically makes arrangements to directly receive gifts-in-kind that will enhance the University’s Archives and Special Collections. These donations are pre-arranged with the University Archivist and in general, follow the same guidelines as other donations to the Library.
APPRAISAL / TAX BENEFIT OF GIFTS
The appraisal of a gift to Copley Library for tax purposes is the responsibility and expense of the donor, as the donor benefits from the tax deduction. Donors are encouraged to consult their tax advisors for assistance with using the gift as a tax donation. Donations cannot be appraised once they are delivered to Copley Library.
Copley Library may suggest the desirability of appraisals for large gifts. To protect its donors and itself, Copley Library, as an interested party, will not appraise gifts of materials. The acceptance of a gift which has been appraised by a third, and disinterested, party does not imply an endorsement of the appraisal by the Library.
The following local and online resources are offered to donors interested in locating appraisal information. Copley Library does not require the donor to use these resources and does not benefit from a donor’s decision to use these resources.
Southern California Book Appraisers
Bountiful Books (San Diego)
Rhea Kuhlman
Member, IOBA
Antiquarian, natural history, philosophy, art, architecture.
619-491-0664Dawson’s Book Shop (Los Angeles area)
Michael Dawson
Member, ABAA
Rare Books & Photographs.
213-910-9139
michael@dawsonbooks.comOnline resources for estimating relative value
AbeBooks.com – http://www.abebooks.com/books/RareBooks/appraisers.shtml
AddALL Used and Out of Print Search – http://used.addall.com
ACKNOWLEDGMENT OF GIFTS
The Technical Services Department will send an acknowledgment to each individual who has made arrangements to donate gifts-in-kind to Copley Library. Donors of large gifts-in-kind (twenty or more volumes) will also receive a tax receipt that notes the number of volumes received and type of material received, but the receipt does NOT include: a title list of the items, an estimate of the value of the gift, nor disposition of the gift. If desired, individuals donating fewer volumes may request a tax receipt. The Technical Services Department maintains the records of this correspondence. In general, unsolicited gifts are not acknowledged.
RECORDING OF GIFTS-IN-KIND
The Technical Services Department maintains records of material gifts, including:
- Name (and, if possible, address) of donor
- Date of the gift
- Number of items (volumes, issues, etc.)
- Format (including number of cloth and number paper bound volumes)
- Acknowledgement, if applicable
- Gift receipt, if applicable
- Copley Library Room Reservation Policy
Purpose
Copley’s group study and seminar rooms are a community resource intended as a place for students to work and study together. They are not intended for individual study or socializing. Using these rooms for individual study is prohibited. Patrons using these rooms for individual study will be redirected to Copley’s individual study spaces. Repeated offenders will be referred to the Division of Student Affairs.
Copley Seminar Rooms (122,133,134) may be booked by any current USD student, faculty, and staff for group collaborations. Copley also has four rooms available for individual study (223-226). Copley’s “Zoom Room” is a shared space that offers four reservable seats and is intended for students that need a space to attend online meetings. It is not intended for individual study or socializing. Copley’s Faculty Reading Room and Journals Reading Room are not available for reservation and are not intended for class or organizational meetings.
During COVID-19 restrictions on campus, masks are required at all times in all spaces within Copley Library, and food and drink is prohibited in the library.
Who can reserve rooms?
Group Study rooms are for group reservations only. Individual study reservations of Group Study Rooms are prohibited. Only current USD students can reserve group study rooms, as well as Copley’s Presentation Room and individual study rooms 223-226. Likewise, only current students, faculty, and staff can reserve one of Copley’s three seminar rooms (122, 133, 134).
How do I reserve a room?
Group Study Rooms may be reserved through our online reservation system at: https://libcal.sandiego.edu/spaces?lid=10947
How do I check-in for my booking?
You must check in when you arrive to avoid cancellation. See booking confirmation email for details on how to check-in.
When can we reserve the room?
Rooms may be reserved up to two weeks in advance with time slots available on a first come first serve basis.
How many people do we need to reserve a room?
The minimum number for all group study room reservations is two. The minimum for seminar rooms 122 and 133 is six, with a maximum of fourteen. The minimum for seminar room 134 is four, with a maximum of eight.
How long can we book a room?
Rooms may be reserved in one hour increments. Rooms may be booked for up to two hours and groups may not exceed two reservations per day (4 hours total). Bookings for individual study rooms 223-226 may not exceed two per day (4 hours total)
Cancellations
You will receive an email confirming your reservation that includes a link to cancel your booking. Please cancel your reservation if you are not able to make your booking or your group is not able to meet the minimum number for a booking. Reservations will be canceled automatically if you do not check-in within 15 minutes of your reservation start time. See your booking confirmation email for details on how to check-in.
Late Arrival and Double-Bookings
Reservations will be canceled automatically if you do not check-in within 15 minutes of your reservation start time, and you do not have the required number of people to be in the room Booking two rooms for the same time (double-booking) is not allowed. Double-bookings will be canceled by Copley staff.
Usage Policies
Group study rooms cannot be booked for individual study. Only rooms 223-226 are available for individual study.
Please do not leave personal items unattended in group study rooms. Copley Library is not responsible for lost or stolen items. If you leave personal items unattended in a room, Copley staff reserve the right to lock the room.
Anyone who reserves a room is expected to clean up after themselves and leave the room ready for the next group.
All rooms have a whiteboard. Please use only appropriate markers and erasers on the whiteboards. If you do not have your own dry-erase markers or erasers, the Access Services Desk will loan you markers and erasers.
These rooms are a shared academic resource. Please treat them accordingly. Using these rooms for non-academic purposes other than official USD business such as watching television or socializing is prohibited. Please be conscientious of others and share these rooms in a spirit of cooperation. If a problem arises, contact library staff at the Access Services Desk in person, via email at claccess@sandiego.edu, or via telephone at 619-260-4799 for assistance.
**The Library reserves the right to remove individual students from group study rooms and cancel any reservation that is not in accord with our policies**
Room Type
Minimum number of occupants per room
Maximum occupancy per room
Maximum length of time per booking
Maximum number of consecutive bookings per day
Group Study Rooms 125-132, 213-214, 219-220, 223-226
2
4
2 hours
3
Group Study Rooms 124, 204, 221
2
5
2 hours
3
Group Study Rooms 202-203, 205, 215-218,
2
6
2 hours
3
Zoom Room Seats
1
4
2 hours
3
Individual Study Rooms 223-226
1
4
2 hours
2
Seminar Room 122
6
14
2 hours
3
Seminar Room 133
6
14
2 hours
3
Seminar Room 134
4
8
2 hours
3
- Interlibrary Loan Policies
In the course of your research you will encounter book titles, journal articles, theses and dissertations which are not available in the Copley Library or books held by San Diego Circuit Libraries. The Interlibrary Loan Department at the Copley Library will try to borrow such items for you from another institution as quickly as possible.
We ask that you follow the following guidelines when planning and executing an interlibrary loan request.
- REQUESTS: Interlibrary Loan and Document Delivery requests are managed and submitted via ILLiad, our ILL interface. Please use your MySanDiego account to login.
- TIME: Please give yourself enough time to order an item. Books are sent surface mail and their shipping time cannot be expedited. Lending libraries will not allow a borrower to pick an item up at their libraries. Interlibrary Loan rules, dictate that all transactions must be made by mail or institutional courier between libraries. Most loaned items take between ten days and two weeks to arrive and often take longer. We may be able to obtain a photocopy of a journal article in 24-72 hours, but the document delivery companies which provide this service have a limited number of journal titles at their disposal.
- CHECK THE COPLEY CATALOG FIRST! Please check our own collection first before placing any interlibrary loan request. A great many requests received at Copley are for items currently on our shelves. BOOKS THAT ARE HELD BY OTHER SAN DIEGO CIRCUIT LIBRARIES MUST BE REQUESTED BY THE PATRON DIRECTLY USING THE "request an item" feature in the Circuit catalog. Requests for books owned by USD Libraries and Circuit Libraries will be canceled. Journal article requests for articles available in Copley Library in physical format, microfiche/microfilm or in electronic format, i.e. electronic databases will also be canceled.
- COST: Copley Library will absorb the lending costs associated with those items for which we are charged. You will be allowed up to 25 items per academic year for USD faculty members and graduate students.Undergraduate students may be required to pay all costs associated with Interlibrary Loan of books and journal articles.
- NOTICE OF ARRIVAL: We will attempt to notify you when material arrives for you. We have found that email works best to notify patrons. We will notify you with the email in your ILLiad account, we prefer to use your USD email. If you do not have email, we cannot be responsible for messages left for you when materials arrive. When notified of an item's arrival, please pick it up soon after or call to let us know when you will be in to pick it up. Items that are not picked up by due date or within two weeks of receiving the item, must be returned to the lender. When you receive your item, be sure to safeguard it. You will be financially responsible for any lost book. Replacement charges average $75-$200.
- RENEWALS: Most institutions do not allow interlibrary loan books to be renewed. They must be read and returned to Copley Library by the due date. If renewals are allowed, you can request a renewal through your ILLiad account.
- GRADUATE ASSISTANTS: If you are a graduate assistant who is doing research for a professor, you must have Proxy form filled out by your professor or they must add you to the Authorized user section of their ILLiad account, giving you permission to pick up Interlibrary Loan materials for your professor. Make sure you order materials through that professor's name and not your account if they for them or your account will be debited for any charges and you may be held responsible for overdue or lost materials.
- AVAILABILITY OF ITEMS: Once a request leaves Copley Library we have no control over whether or not it is filled or rejected. Not all books or journal titles are available for borrowing. Not all requests may be filled due to the item's unavailability on the lender's shelf, to the institution's lending policy or due to copyright law.
- DISSERATIONS AND THESES: Many institutions will not lend theses or dissertations. Many theses and dissertations may be available through our electronic Dissertations and Theses full text database. If we are unable to borrow a dissertation from another library, you may be able to buy it from UMI Dissertation Express (via Web, mail or telephone request).
- DOCUMENT DELIVERY: Allows faculty and graduate students to request scanned copies of articles and book chapters from Copley’s print collection using our traditional ILL service.
- RETURNS: Please return all borrowed items on time. Overdue items may jeopardize your borrowing privileges and accrue fines.
- Learning Management Systems Copyright Guidelines
Learning Management Systems Copyright Guidelines
The University of San Diego expects all members of the University community to respect and comply with copyright law (Title 17 of the United States Code). The principles of copyright law govern the making of photocopies or other reproductions or adaptations of copyrighted material. The making of an electronic copy of a copyrighted work by any means (e.g. scanning, digitizing, etc.) constitutes reproduction that is governed by copyright law.
The copyright principles that apply to materials posted electronically through a learning management system (e.g. Blackboard, TWEN) are the same as those that apply to printed course materials. The reproduction or copying of a work subject to copyright protection typically requires the permission of the copyright owner. If permission would be required for the use of printed course materials, it will be required for an analogous electronic use.
The digital age has made it possible for course content to be available in a wide variety of ways, and instructors often can choose among several different formats to make materials available to students. If it is possible to link to material that is publicly available on the web or available to the University of San Diego community through a database licensed by the library, further permission is not needed.
Similarly, a work can be used without obtaining permission when the work is in the public domain under the copyright law. For example, a work may fall into the public domain upon the expiration of its copyright term. In addition, works prepared by an officer or employee of the United States government as part of that person’s official duties are not subject to copyright protection and are in the public domain. A work also may be freely used if it is offered under a Creative Commons license.
For other works, use still may be possible without permission of the copyright owner if the contemplated use of the material constitutes a “fair use” under copyright law. To determine whether “fair use” might apply, the following four factors must be considered and weighed:
- The purpose and character of the use;
- The nature of the copyrighted work;
- The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
- The effect of the use upon the potential market for or value of the copyrighted work.
No one factor – including nonprofit educational use – is determinative of whether a given use is “fair use.” “Fair use” requires a fact-specific analysis that should be considered carefully whenever deciding whether or not permission is required.
The following guidelines apply to the posting of materials through a course management system:
- All electronic course management system materials will only be for the non-commercial, educational use by University of San Diego students enrolled in the particular course for which the materials are posted.
- Passwords, ID numbers, or other appropriate means will be used to limit access to copyrighted content on the learning management system to students enrolled in the course or other individuals requiring access to the course materials for purposes of conducting the course. The availability of such content to students should terminate when the students have completed the course.
- No one should post course content consisting of copyrighted works or portions of such works in electronic form without first either:
------ obtaining the permission of the copyright owner or
------ concluding, after reasonable inquiry, that the use qualifies as a fair use or other exempt or licensed use for which permission is not required.
- Before posting course content consisting of copyrighted works or portions of such works in electronic form, the instructor should consult with library staff or the department’s librarian liaison to determine whether the University has a current license for access to digital versions of the copyrighted material. If it does, the citation and link to the electronic version of the material will be added to the course page to provide direct access to the requested material.
- It is preferable to link to copyrighted materials already legally available at another site rather than scanning or making a digital copy.
- Course materials owned by the instructor, such as syllabi, lecture notes, or exams, may be copied and distributed electronically to students enrolled in the course through a course management system.
- The electronic distribution of consumable copyrighted works, such as workbooks, exercises, standardized tests, test booklets and answer sheets, requires permission from the copyright owner.
- Copies of copyrighted works, regardless of their format, should include proper attribution and copyright notices.
- Generally, electronic course content may be included in a course management system without obtaining permission as long as it is the first time the material is utilized by the instructor for the course, and the request does not exceed these guidelines:
------ One chapter (or equivalent) from a book
------ One journal or newspaper article (or equivalent)
------ An excerpt from a prose work that does not exceed more than 10% of the work
------ One chart, graph, diagram, drawing, cartoon or picture per book or per journal issue
Additional or continued use also may constitute fair use, but each situation must be evaluated on a case-by-case basis to determine whether fair use applies to the contemplated use.
(Approved by Copyright Task Force - Spring 2012)
- Copley Library Quiet Policy 2021
The lower level of Copley Library is known as The Ground Floor Exchange. The Ground Floor Exchange is intended for collaborative work and extended conversations. Moderate talking is allowed throughout Copley’s ground floor. Moderate talking means conversations should be held in low to moderate tones.
Extended conversations and collaboration are allowed in all group study rooms throughout Copley Library, as well as Copley Lounge. Loud talking is not appropriate anywhere in Copley Library and should be taken outside the building.
The second floor of Copley Library is known as The Scholarly Living Room. The Scholarly Living Room encompasses all spaces on Copley’s second floor, including the Journals Reading Room, the Faculty Reading Room, and the Garden Study Room. The Scholarly Living Room is intended for quiet study. Extended conversations and loud talking are not appropriate on Copley’s second floor.
The Mother Hill Reading Room (MHRR) is reserved for absolute quiet study. This means that no talking is permitted in MHRR.
Making and accepting phone calls inside Copley Library is prohibited. Please take phone calls outside.
Attending online meetings via Zoom or other platforms outside of Copley’s group study rooms is prohibited unless you have a seat reserved in Copley’s “Zoom Room” located on the second floor or you are working on Copley's ground floor including Copley Lounge, Camino Stacks, and other open seating on the ground floor such as booths and study carrels. For more on reserving a space for group study and collaboration please see Copley’s Room Reservation Policy.
Please report any violations to Copley’s quiet policy to the staff at Copley’s Access Services Desk. Library patrons who persist in being loud or unruly after being repeatedly warned about their behavior may be asked to leave for the day and/or be held accountable to University authorities under item numbers two and eight of the Student Rules of Conduct.
- Research/Graduate Assistant Proxy Form
If faculty members wish to have their research assistant pick up their materials, they will need to complete our research/graduate assistant proxy form.
- Reserves Policies
Electronic Reserves
1. What is Copley Library’s Copyright Policy with regards to Electronic Reserves?
Please see the Electronic Reserves Copyright Guidelines for more on this.
2. Under what conditions will Copley Library reserves - staff place documents on electronic reserves?
Please see the Electronic Reserves Copyright Guidelines for more on this.
3. When will my students have access to electronic reserves?
Faculty must login to Ares and click on the course(s) they will be adding items to. Click Add Course, underUpcoming Courses. Once added the course(s) will be moved to Current courses. If the courses aren’t moved to Current Courses section, students will not be able to view the content on Electronic Reserves.
4. How do I make an Electronic Reserves Request?
Faculty can login to Ares to view the course(s) they are teaching each semester and add items in one of three ways::
- After logging into Ares, click on the course you want to add items to. From the Faculty Reserve Tools, choose Add Reserve Items, choose the type of item you wish to add and fill out the form. If you have the item already digitized, you can upload the document at this time or if Copley has access to the requested documents, simply provide citation information and submit the form.
- You may bring documents to be digitized and placed on Electronic Reserves to the Access Services Desk at The Copley Library and complete the BLUE Electronic Reserves Request Form; being sure to include clear citations for any documents you may be leaving for us to scan. Please be aware that the beginning of the semester is our most busy and we encourage you to get you materials turned in early, to ensure that materials are available for students when needed.
- You may email your questions or special requests to reserves@sandiego.edu or contact Leslie Hovland, lhovland@sandiego.edu, Ext. 5973 or Alex Moran, moran1@sandiego.edu, Ext. 2364.
5. How can Students access my Reserves Materials?
Students may also access the page from the Copley Library homepage by clicking on the tab in the center of the page entitled, “Reserves” and Logging in to Ares, giving them access to electronic Reserves classes that they are enrolled in.
6. How much can I post without having received copyright permissions?
Generally, electronic course content may be included in the electronic reserves system without obtaining permission and is likely to be considered fair use if it is the first time the material is utilized by the instructor for the course, and the request does not exceed these guidelines:• One chapter (or equivalent) from a book
• One journal or newspaper article (or equivalent)
• An excerpt from a prose work that does not exceed more than 10% of the work
• One chart, graph, diagram, drawing, cartoon or picture per book or per journal issueAdditional or continued use also may constitute fair use, but each situation must be evaluated on a case-by-case basis to determine whether fair use applies to the contemplated use.
7. Will Copley Library pay to obtain copyright permissions for me to post excerpts beyond fair use?
Yes.
If reserves staff determine that permissions are required after completing a fair use analysis, we will seek those on your behalf.8. Will Copley retrieve Copley-Owned articles and appropriately limited excerpts from books on my behalf?
YES.
From Ares you can fill out the form from the Add Reserve Items under Faculty Tools, you can also make a request via our Document Delivery Service using your ILLiad account or Contact Reserves via email at reserves@sandiego.edu or via telephone at 619-260-5973 to request that Copley Library gather materials on your behalf.
Note: If you wish to request that Copley purchase materials we do not currently own, please contact the liaison librarian assigned to your department to request that the library consider adding a given resource to our collection.9. How long will my course materials be accessible?
At the end of each semester, all copyrighted material in the electronic reserve database will be removed from access.10. What happens to my Reserves materials after the Semester?
At the end of each semester, all copyrighted material in the electronic reserve database will be removed from access.
Reserves staff will keep all records related to previous courses for three academic years before deleting these records permanently. Instructors will be notified before any records related to previous courses are removed.
Any personal items you may have left us with during the semester can be picked-up at the Access Services Desk anytime.
11. Are there materials that do not require copyright permissions?
Yes. Materials which do not require copyright permission include those that are in the public domain, government documents and all documents for which the instructor holds the copyrights including but not limited to materials such as exams, syllabi and lecture notes.
12. Can I use Ares as a Substitute for the Purchase of Course packs and Textbooks ?
It violates the intent, spirit and letter of the law to use learning Management Systems as a substitute for the purchase of books, subscriptions or other materials when substantial portions of the material are required for educational purposes. Please contact the USD book store for more information about creating course packs.Physical Reserves
1. What is Copley’s Copyright Policy Regarding Physical Reserves?
The University of San Diego expects all members of the University community to respect and comply with copyright law (Title 17 of the United States Code). The principles of copyright law govern the making of photocopies or other reproductions or adaptations of copyrighted material. The making of an electronic copy of a copyrighted work by any means (e.g. scanning, digitizing, etc.) constitutes reproduction that is governed by copyright law.
Copley Library will place materials on physical reserve at Copley Library under the following conditions:
- The request to place materials on reserve is made by a member of the University’s faculty or staff.
- Materials are being used for instructional purposes during the semester in which they are placed on reserve.
- The faculty or staff making the request affirms that all materials to be placed on reserves were legally obtained.
- Copyright notice regarding Title 17 of the U.S. Code is prominently displayed wherever materials are accepted for placement on reserves.
2. How can I submit a Physical Reserves Request?
Faculty my request that materials be added to physical reserves in one of three ways:- You may my bring items to be placed on physical reserve to the Access Services desk at The Copley Library and complete the Pink Physical Reserves Request Form.
- You may complete our online request form being sure to include citations for the Copley-owned items being requested. Please bring personal items to add to reserves to the Access Services Desk at the Copley Library.
- You may email your request to reserves@sandiego.edu being sure to include a list of the Copley items being requested, the name and number of the course and checkout times for your items (2 hours, 4 hours, 1 day or 3 days). Please bring personal items to add to reserves to the Access Services Desk at Copley Library.
3. How long will materials stay on Physical reserves?
Physical reserves materials are taken off reserves at the end of each semester, unless otherwise requested by the instructor. Reserves staff are happy to keep records of previous course materials for future reference upon request.Once removed, Copley-owned items are returned to general circulation and personal items will be held for your pick-up at the Access Services desk unless otherwise requested by the instructor. Reserves staff are happy to return personal items via intercampus mail upon request. Note: Copley Library makes every effort to safeguard your personal items against damage or theft. Copley Library is not responsible for lost or stolen personal items.
4. What are the Loan periods for Physical Reserve Materials?
Faculty may choose to circulate reserve items for 2 hours, 4 hours, 1 day or 3 days.5. Is there a limit to the number of items I can place on Physical reserves?
Yes. Faculty may place no more than 60 items on physical reserve in a given semester. However, Copley is happy to make exceptions to this limit as long as we have room to accommodate larger request.
Contact/Copyright Guidelines
Contact: You may email your questions or concerns to reserves@sandiego.edu or contact Leslie Hovland, lhovland@sandiego.edu, Ext. 5973 or Alex Moran, moran1@sandiego.edu, Ext. 2364.
- Copley Library Code of Conduct
Copley Library Code of Conduct
As part of our efforts to support the mission and values of the University of San Diego and fulfill our mission to advance teaching, research and scholarship, the library has developed the following code of conduct for library users.
Copley Library users are expected to:
- Treat all library staff and patrons in a courteous and respectful manner consistent with USD’s Core Values.
- Exhibit behavior that promotes a safe, quiet and comfortable environment for all users including: adhering to Copley Library’s Quiet Policy, following USD’s Tobacco Free Policy and USD’s policy regarding animals on campus; using proper exits, following emergency procedures and respecting university property. Remember to avoid leaving personal belongings unattended.
- Report safety concerns, theft or vandalism to library staff or USD’s Department of Public Safety immediately.
- Help us keep a clean environment by placing trash and recyclables in their proper receptacles.
See Also
Contact Information
Library Hours