Library Policies

Effective September 1, 2008

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

• Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu

Renewals:

Students are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). To avoid fines, items checked out must be renewed by the borrower on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).

Request It:

Patrons may request that library materials be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Request made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email when your request is available for pickup at the Access Services Desk. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.

Replacement Costs:

Materials not returned to Copley Library are billed at a default replacement cost plus a service charge listed in the table below. Replacement fees are set at a minimum default cost which means we reserve the right to charge more if actual replacement cost exceeds the default amount. Replacement fees are never reduced even if the cost to replace the item is less than the default cost. Patrons can get the replacement cost refunded if the material is returned and the fines assistant is notified but will still be charged a $45 service fee. Borrowing privileges are suspended once a student accumulates $50 in fines. No refunds will be issued for billed materials returned more than three years after your library account's expiration date.

Maximum Limits:

Students are limited to checking out a maximum of 30 items at any given time. Among these items students are limited to a total of 4 items in any of the following formats or combination thereof: DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.

Pay Fines

Library fines may be paid in person at Copley Library via cash, check or campus cash. Fines totaling five dollars or more are transferred to Student Financial Services during the first week of each month. If your fines total five dollars or more, you may wait until they are transferred and pay online via Student Financial Services webpage.

San Diego Circuit Access:

Currently enrolled students can access the Circuit and borrow up to 20 items.

Electronic Resources Access:

Currently enrolled students can access electronic resources (databases, e-books, etc.) on and off campus.

Undergraduate Student Loan Policy – Circulating Materials

* Laptop computer, adaptor, and case are checked out together as a set and all three must be returned together to avoid overdue charges.

Restricted Circulating Materials:

Formats listed below are restricted to library-use only, but may be checked out by special arrangement.

Undergraduate Student Loan Policy – Restricted Circulating Materials

Reserve Materials:

To ensure equal access for all library users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Fines are higher to encourage prompt return. Reserve materials cannot be renewed and only two items may be borrowed at one time.

Undergraduate Student Loan Policy – Reserve Materials

Library Notices:

• Reminder Notice
  A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period.
• First Overdue Notice
  One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed.
• Second Overdue Notice
  If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Billing Notice
  If the item becomes long overdue, a Billing Notice is sent. The Notice includes the replacement cost of the item plus a non-refundable service fee. Borrowing privileges may be suspended. Failure to respond to a billing notice will result in your account being sent to the Student Accounts Office.
• Recall Notice
  Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is guaranteed.

Library E-mail Addresses:

Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record go tohttp://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.

If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.

Effective September 1, 2008

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

• Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu

Renewals:

Students are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). To avoid fines, items checked out must be renewed by the borrower on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).

Request It:

Patrons may request that library materials be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Request made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email when your request is available for pickup at the Access Services Desk. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.

Replacement Costs:

Materials not returned to Copley Library are billed at a default replacement cost plus a service charge listed in the table below. Replacement fees are set at a minimum default cost which means we reserve the right to charge more if actual replacement cost exceeds the default amount. Replacement fees are never reduced even if the cost to replace the item is less than the default cost. Patrons can get the replacement cost refunded if the material is returned and the fines assistant is notified but will still be charged a $45 service fee. Borrowing privileges are suspended once a student accumulates $50 in fines. No refunds will be issued for billed materials returned more than three years after your library account's expiration date.

Maximum Limits:

Students are limited to checking out a maximum of 60 items at any given time. Among these items students are limited to a total of 4 items in any of the following formats or combination thereof: DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.

Pay Fines

Library fines may be paid in person at Copley Library via cash, check or campus cash. Fines totaling five dollars or more are transferred to Student Financial Services during the first week of each month. If your fines total five dollars or more, you may wait until they are transferred and pay online via Student Financial Services webpage.

San Diego Circuit Access:

Currently enrolled students can access the Circuit and borrow up to 20 items.

Electronic Resources Access:

Currently enrolled students can access electronic resources (databases, e-books, etc.) on and off campus.

Circulating Materials:

Graduate & Doctoral Student Loan Policy – Circulating Materials

* Laptop computer, adaptor, and case are checked out together as a set and all three must be returned together to avoid overdue charges.

Restricted Circulating Materials:

Formats listed below are restricted to library-use only, but may be checked out by special arrangement.

Graduate & Doctoral Student Loan Policy – Restricted Circulating Materials

Reserve Materials:

To ensure equal access for all library users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Fines are higher to encourage prompt return. Reserve materials cannot be renewed and only two items may be borrowed at one time.

Graduate & Doctoral Student Loan Policy – Reserve Materials

Library Notices:

• Reminder Notice
  A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period.
• First Overdue Notice
  One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed.
• Second Overdue Notice
  If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Billing Notice
  If the item becomes long overdue, a Billing Notice is sent. The Notice includes the replacement cost of the item plus a non-refundable service fee. Borrowing privileges may be suspended. Failure to respond to a billing notice will result in your account being sent to the Student Accounts Office.
• Recall Notice
  Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is guaranteed.

Library E-mail Addresses:

Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record go tohttp://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.

If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.

Effective September 1, 2008

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

• Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu

Research/Graduate Assistant Proxy Form

If faculty members wish to have their research assistant pick up their materials, they will need to complete our research/graduate assistant proxy form.

Renewals:

Faculty and Administrative Staff are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). Please renew on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).

Request It:

Patrons may request that library materials be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Request made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email when your request is available for pickup at the Access Services Desk. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.

Maximum Limits:

Faculty and Administrative Staff are limited to 4 items in any of the following formats: DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.

San Diego Circuit Access:

Current Faculty and Administrative Staff can borrow up to 20 items. Retired Faculty do not have access to the Circuit.

Electronic Resources Access:

Current Faculty and Staff can access electronic resources (databases, ebooks, etc.) on and off campus. Retired faculty do not have access to electronic resources.

Circulating Materials:

Faculty and Administrative Staff Loan Policy – Circulating Materials

Restricted Circulating Materials:

Formats listed below are restricted to library-use only, but may be checked out by special arrangement.

Faculty and Administrative Staff Loan Policy – Restricted Circulating Materials

Reserve Materials:

To ensure equal access for all users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Reserve materials cannot be renewed, and only two items may be borrowed at one time.

Faculty and Administrative Staff Loan Policy – Reserve Materials

Library Notices:

• Reminder Notice
  A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period.
• First Overdue Notice
  One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed.
• Second Overdue Notice
  If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Third Overdue Notice
  If the item is not returned, a Third Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Fourth Overdue Notice
  If the item is not returned, a Fourth and Final Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Recall Notice
  Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is always guaranteed.

Library E-mail Addresses:

Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record go to http://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.

If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.

Effective September 1, 2008

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

• Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu

Renewals:

Staff are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). Please renew on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).

Request It:

Patrons may request that library materials be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Request made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email when your request is available for pickup at the Access Services Desk. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.

Maximum Limits:

Staff are limited to checking out a maximum of 30 items at any given time. Among these items Staff are limited to 4 items in any of the following formats; or combination thereof: DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.

San Diego Circuit Access:

Active Staff can access the Circuit and borrow up to 20 items.

Electronic Resources Access:

Active Staff can access electronic resources (databases, ebooks, etc.) on and off campus.

Circulating Materials:

Staff Loan Policy – Circulating Materials

Restricted Circulating Materials:

Formats listed below are restricted to library-use only, but may be checked out by special arrangement.

Staff Loan Policy – Restricted Circulating Materials

Reserve Materials:

To ensure equal access for all library users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Reserve materials cannot be renewed, and only two items may be borrowed at one time.

Staff Loan Policy – Reserve Materials

Library Notices:

• Reminder Notice
  A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period.
• First Overdue Notice
  One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed.
• Second Overdue Notice
  If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Third Overdue Notice
  If the item is not returned, a Third Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Fourth Overdue Notice
  If the item is not returned, a Fourth and Final Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Recall Notice
  Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is always guaranteed.

Library E-mail Addresses:

Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record go to http://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.

If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.

Effective September 1, 2008

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

• Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu

Renewals:

Alumni are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). To avoid fines, items checked out must be renewed by the borrower on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).

Request It:

Patrons may request that library materials be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Request made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email when your request is available for pickup at the Access Services Desk. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.

Replacement Costs:

Materials not returned to Copley Library are billed at a default replacement cost plus a service charge listed in the table below. Replacement fees are set at a minimum default cost which means we reserve the right to charge more if the actual replacement cost exceeds the default amount. Replacement fees are never reduced even if the cost to replace the item is less than the default cost. Patrons can get the replacement cost refunded if the material is returned and the fines assistant is notified but will still be charged a $45 service fee. Borrowing privileges are suspended once an alumni accumulates $50 in fines. No refunds will be issued for billed materials returned more than three years after your library account's expiration date.

Maximum Limits:

Alumni are limited to checking out a maximum of 5 items at any given time.

San Diego Circuit Access:

Alumni do not have access to the Circuit.

Electronic Resources Access:

Alumni are only able to access electronic resources (databases, e-books, etc.) from on campus. Note: USD alumni now have access to the JSTOR and Business Source Premier Alumni Edition databases by going to and entering their alumni login.

Circulating Materials:

Alumni Loan Policy – Circulating Materials

Restricted Circulating Materials:

Formats listed below are restricted to library-use only, but may be checked out by special arrangement.

Alumni Loan Policy – Restricted Circulating Materials

Reserve Materials:

Formats listed below are on reserve and restricted to library use only and may only be checked out by special arrangement. Fines are higher to encourage prompt return.

Alumni Loan Policy – Reserve Materials

Library Notices:

• Reminder Notice
  A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period.
• First Overdue Notice
  One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed.
• Second Overdue Notice
  If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Billing Notice
  If the item becomes long overdue, a Billing Notice is sent. The Notice includes the replacement cost of the item plus a non-refundable service fee. Borrowing privileges may be suspended.
• Recall Notice
  Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is always guaranteed.

Library E-mail Addresses:

You are responsible for providing the library your current email address. All library correspondence is sent to the address on your library record. The library is not responsible for email not received or sent to an old address. You are responsible for checking your email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record go to http://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.

Copley Library strives to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of the Visiting Scholars Borrowing Privileges and Fines Policy for Copley Library circulating materials.

For assistance call or email:

• Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu

Eligibility:

• Visiting Scholars of the University of San Diego (USD) are scholars who have been invited to participate in on-campus research or instructional activities through sponsorship by a USD department or office.

Requirements:

• Applications for a USD Copley Library Visiting Scholar Card are available at the Access Services Desk of Copley Library or ONLINE.
• Return the completed APPLICATION FORM, including signatures by the sponsoring Dean or Department Chair and/or any related sponsoring letter, to the Copley Library Access Services Desk.
• Show a valid ID (current driver’s license or passport) in person when submitting the APPLICATION FORM to Copley Library staff.
• All Copley Library correspondence will be sent to the email address you provide on the application for your USD Visiting Scholar Card.
• The effective dates of coverage of a USD Visiting Scholar Card is determined and authorized by the Dean of the University Library.
• The Visiting Scholar is responsible for returning circulating materials on or before their due dates and making payment for any incurred fees.
• The sponsoring department is responsible for any outstanding fees or fines that the Visiting Scholar does not pay.
• The USD Visiting Scholar Card grants eligibility for the services specified below. If abused, privileges will be revoked.
• The library’s Visiting Scholar application approval process may take 3 to 5 business days.

Library Access:

• Onsite access to Copley Library databases, electronic resources and e-books using the library computers
• Licensing contracts for most Copley Library databases, electronic resources and e-books allow strictly onsite access to these materials for Visiting Scholars, using these resources through library computers. The library is prohibited contractually from providing other forms of onsite or remote access to Visiting Scholars for most subscribed electronic resources.
• Full use of printed materials (not on reserves) in the open book stacks is available to Visiting Scholars while in the library building.
• Ability to request circulating library materials to be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Request made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email when your request is available for pickup at the Access Services Desk. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.
• Ability to print using USD’s cloud based wireless printing system WEPA.
• Ability to scan documents to email at no cost using Copley Library scanner.
• No access to Circuit or ILL services are available to Visiting Scholars unless otherwise approved by the Dean of the University Library.
• Borrowing privileges for books and audiovisual materials are specified below.
• Maximum loan of 10 items are allowed at any given time. Among these items, a limit to a total of 4 items in any of the following formats or combination thereof: DVD, VHS, CD.
• Restricted circulating materials are for library-use only except for prior special arrangement approved by the Dean of the University Library.
• Other library items not listed here are subject to a case-by-case approval.

Visiting Scholar Loan Policy – Circulating Materials

Effective January 2020

Copley Library strives to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of the Retired Faculty/Staff Borrowing Privileges and Fines Policy for Copley Library circulating materials.

For assistance call or email:

• Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu

Eligibility:

• Be fully retired Faculty/Staff of the University of San Diego (USD).

Requirements:

• A valid USD Copley Library Retired Faculty/Staff  ID Card. ID cards are available at the One Card Office.
• Return the completed APPLICATION FORM, to the Copley Library Access Services Desk.
• Show a valid ID (current driver’s license or passport) in person when submitting the APPLICATION FORM to Copley Library staff.
• All Copley Library correspondence will be sent to the email address you provide on the application for your USD Retired Faculty/Staff Card.
• The USD Retired Faculty/Staff is responsible for returning circulating materials on or before their due dates and making payment for any incurred fees.
• The USD Retired Faculty/Staff Card grants eligibility for the services specified below. If abused, privileges may be revoked.

 Library Access:

• Onsite access to Copley Library databases, electronic resources and e-books using the library computers.
• Licensing contracts for most Copley Library databases, electronic resources and e-books allow strictly onsite access to these materials for USD Retired Faculty/Staff, using these resources through library computers. The library is prohibited contractually from providing other forms of onsite or remote access to USD Retired Faculty/Staff for most subscribed electronic resources.
• Full use of printed materials (not on reserves) in the open book stacks is available to USD Retired Faculty/Staff while in the library building.
• Ability to request circulating library materials to be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Request made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email,when your request is available for pickup at the Access Services Desk. So, please make sure you the email you supply on your application is an email address that you check on a regular basis. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.
• Limited use of Copley’s Interlibrary Loan Service. Contact ILL at clill@sandiego.edu to create your retired faculty ILL account.
• Ability to print using USD’s cloud based wireless printing system WEPA.
• Ability to scan documents to email at no cost using Copley Library scanner.
• Borrowing privileges for books and audiovisual materials are specified below.
• Maximum loan of 10 items is allowed at any given time. Among these items, a limit of 4 items in any of the following formats or combination thereof: DVD, VHS, CD.
• Other library items not listed here are subject to a case-by-case approval.

Annual Account Renewal

Retired faculty accounts expire each year on September 30th. Please contact us via email at claccess@sandiego.edu to request renewal of your account.

Copley Library Research Associate

Copley Library Research Associates are USD retired faculty members who have an on-going research project with significant promise of publication or success which requires remote access to electronic library resources for a limited time. For more information and to apply, visit the Academic Affairs Administration web page (linked from the Provost Office) and click “Copley Library Research Associate”.

Retired Faculty/Staff Loan Policy – Circulating Materials

Effective February 2020

Copley Library strives to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of the Emeritus Borrowing Privileges and Fines Policy for Copley Library circulating materials.

For assistance call or email:

• Access and Outreach Supervisor Desk [619] 260-4799 or claccess@sandiego.edu

Eligibility:

• Have Emeritus status at the University of San Diego (USD).

Requirements:

• A valid USD Retired Faculty/Staff ID Card. ID cards are available at the One Card Office. If an ID is not issued for your status the library will issue an temporary paper ID card.
• Return the completed APPLICATION FORM, to the Copley Library Access Services Desk or email it to clcirc@sandiego.edu for processing before picking up your temporary Library card if applicable.
• Show a valid ID (current driver’s license or passport) in person when submitting the APPLICATION FORM or when picking up a temporary library card to Copley Library staff.
• All Copley Library correspondence will be sent to the email address you provide on the application for your USD Emeritus Library Card.
• The Emeritus faculty member is responsible for returning circulating materials on or before their due dates and making payment for any incurred fees.
• The USD Emeritus Library Card grants eligibility for the services specified below. If abused, privileges may be revoked.

 Library Access:

• Remote access to most Copley Library databases, electronic resources and e-books. 
• Full use of printed materials (not on reserves) in the open book stacks is available to USD Emeritus while in the library building.
• Ability to request circulating library materials to be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 2pm will be available for pick up the next business day. Requests made after 2pm will be available in two business days (weekends and holidays not included). You will be notified via email,when your request is available for pickup at the Access Services Desk. So, please make sure the email you supply on your application is an email address that you check on a regular basis. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.
• Limited use of Copley’s Interlibrary Loan Service. Contact ILL at clill@sandiego.edu to create your Emeritus ILL account.
• Ability to print using USD’s cloud based wireless printing system WEPA.
• Ability to scan documents to email at no cost using Copley Library scanner.
• Borrowing privileges for books and audiovisual materials are specified below.
• Maximum loan of 10 items is allowed at any given time. Among these items, a limit of 4 items in any of the following formats or combination thereof: DVD, VHS, CD.
• Other library items not listed here are subject to a case-by-case approval.

Account Renewal

USD Emeritus accounts expire each year on September 30th. Please contact us via email at claccess@sandiego.edu to request renewal of your account.

USD Emeritus Faculty Loan Policy – Circulating Materials

Effective February 2020

Introduction

Copley Library supports the instructional and research mission of the University of San Diego. The library will acquire, within its financial, physical, and other limitations, books, journals, media, and electronic resources, and provide on-demand access to these materials to support the instructional and research mission of the students and faculty of the University. It is understood that scholarly communication in different academic disciplines will vary; librarians who are specialists in their fields will develop their collections accordingly.

Depending on the needs of the subject in question, different levels of collection intensity will be pursued. They are:

Research: A collection of materials necessary for independent and doctoral research including a broad selection of specialized monographs, extensive collections of works of well-known authors, journals, media, datasets, reference materials, electronic resources, and a substantial collection of appropriate foreign language materials.

Study: A collection of materials that supports undergraduate and relevant graduate coursework and research, including a wide range of basic monographs, complete collections of works of important writers, selections from works of secondary writers, a selection of representative journals, media, and reference materials, and electronic resources, and when appropriate foreign language materials.

Basic: A collection of materials that introduce and/or define a subject that includes key works on the subject, major journals, and standard reference materials, and electronic resources.

Selection Criteria

Librarians develop the collections based on consultation with faculty in their liaison areas, as well as their own specialized education, knowledge, and experience.

Librarians are assigned as liaisons to the various academic departments in the University which reflects their academic credentials and backgrounds.

The library supports the American Library Association’s intellectual freedom statement and the Academic Freedom Policy of the University. Great care is taken to ensure that a balanced collection is maintained, particularly in areas of academic, cultural, and social controversy.

Emphasis is placed on acquiring current materials. Retrospective materials are considered when specifically requested by faculty and as availability and funds permit. Acquisition of infrequently used materials will depend on their availability in the San Diego Circuit or other timely means such as interlibrary loan and other document and/or data delivery services.

The library does not acquire textbooks that are required for courses offered at the University except when they are determined to be of value to the collection.

Duplicate copies of works may be purchased if there is heavy and continuous use of the title. Duplicates are not purchased for the sole use of individuals or academic departments. Duplication of formats, particularly in the journal collections, will be considered only on rare occasions.

The library is committed to developing, creating, and preserving digital collections. The library actively explores developments in new scholarly communication models.

Special Collections acquires materials that support teaching and research at the University and builds on its existing strengths: Californiana, the history of the Roman Catholic Church in San Diego County, artists’ books, fine press, and bookplate and postcard collections.

Lost or damaged materials will be replaced upon request of a faculty member or at the discretion of a librarian based on its importance to the collection, availability, and cost.

Deselection

Deselection, or “weeding”, is an integral part of collection management and essential to maintaining a useful collection. The space limitations of Copley Library necessitate the routine removal of certain materials to create room for new materials. Materials routinely removed include items in poor condition, superseded editions, duplicate copies, outdated content, and obsolete formats. Other deselection efforts within the collection will include librarian interaction with faculty whenever possible to ensure that publications of institutional, historical, research, or curricular significance are not discarded. Copley Library will maintain internal records that reflect basic information about a title’s removal from the collection. Items that undergo removal will be offered through Copley Library’s partnership with online booksellers that maintain credit from these exchanges for Copley Library to acquire new material for the collection. Items that are ineligible to be sent to these booksellers because of condition, format, or scope will be recycled.

Gifts

Due to the costs and space requirements associated with accepting material gifts, Copley Library is severely restricted in its ability to accept these gifts. Please see the Copley Library Gift Policy for additional information.

Funding

Consistent and sufficient funding is necessary to maintain a library collection that will meet the research and instructional needs of the University. Various academic disciplines emphasize different types of information, be it monographs, journals, media, data, or electronic resources. Budget allocations will be made to accommodate these needs based on the selection criteria detailed above. The needs of all disciplines will be considered when making budget allocations. The University should provide funding for materials to support new programs and courses.

One percent (1%) of the materials budget will be set aside as the University Librarian’s reserve. These funds will be allocated at the discretion of the University Librarian to address collection initiatives, make retrospective purchases to enhance the collection, address pressing cataloging and/or preservation needs, or fund any other issues that may arise having to do with enhancing and/or maintaining the collection.

Preservation

Active preservation of the collection is necessary to prolong the useful life of library materials and protect the University’s investment in the holdings of the library. Adequate personnel and funding will be provided to accomplish this essential goal as detailed in the American Library Association’s Preservation Policy.

The librarians meet regularly to discuss collection development issues. For a list of liaisons with subject disciplines, see attached sheet.

Effective September 2010

Lockers on Copley Library’s ground floor provide secure, short-term storage for students to store personal items while using the library. Locker usage is subject to the following policies and procedures:

Locker usage is restricted to current USD students who may check out a locker key by presenting their USD ID to Access Services staff at the Access Services Desk located on the ground floor of Copley. Users must not have any current blocks on their Library account and must read and sign our terms of use agreement. Lockers 32,35,38, and 41 are ADA accessible.

Lockers are available on a first-come, first-serve basis. Please visit the Access Services Desk on the ground floor to request a locker. 

Lockers check-out for one day and must be vacated no later than library closing time.

lockers are intended for same-day use only. Lockers will be opened and combinations reset daily by library staff. Lockers on loan that are not vacated by the end of the third day past due will be opened and cleared by Library staff. Items collected will be available at the Access Services Desk lost and found. Items not picked up in a timely manner will be sent to the campus lost and found located at the Department of Public Safety.

Locker users must return their assigned dummy key by the end of day. Users will be charged $15 per day for up to three days.

The Helen and James S. Copley Library is not responsible for lost, stolen, or damaged items.

No personal locks are allowed on lockers located in the Library. Unauthorized locks will be removed and contents transferred to lost and found.

The following materials may not be stored in lockers:

Library material that has not been checked out

Food and drink

Hazardous materials

Drugs and other contraband

At the discretion of the library staff, locker loan privileges may be revoked for violations of Copley’s Locker Policy.

Eligibility

These services are available to students who are currently enrolled in University of San Diego courses from off campus, and for those students who are currently enrolled for thesis and dissertation credit and are not residing in the Greater San Diego area.

Book Requests

• Copley Library will check out and send books owned by Copley Library to you.
• Please complete the ILLiad Book Request Form.
• When you return books to the library, please send them so they arrive at the library by the due date.
• You are responsible for return postage.
• Because of contractual loan restrictions and time restraints, you may not borrow or have mailed to you books owned by other libraries (e.g., Circuit and Interlibrary Loan).

Journal Article Requests

• Copley Library will mail free photocopies of up to 25 journal articles and/or ERIC Documents to you each semester, copyright restrictions permitting.
• This does not include any articles available full text via Copley Library's Online Databases.
• Please complete the ILLiad Article Request Form.

COPLEY LIBRARY GIFT POLICY

All monetary donations to Copley Library in support of our resources and services and for the pending renovation to begin in 2019 are highly appreciated.  Your monetary gift of any size will make an important and lasting impact on our university community and can be directed to:

CONTACTS FOR GIFTS TO COPLEY LIBRARY:

Jasmin De Unamuno

Budget and Operations Manager

 (619) 260-4120

jasmind@sandiego.edu

ACCEPTANCE OF GIFTS

As Copley Library prepares for the 2019 building renovation, we must suspend acceptance of book, journal, and media donations.  Any exceptions for the circulating collection will be made by the Dean of the Library, Dr. Theresa Byrd, for distinctive or unique materials of high value, upon consultation.  If you have such items to donate, please contact Dr. Byrd through the library administration office at jasmind@sandiego.edu. We recommend that potential donors provide a list of the materials they would like to offer.

Otherwise, for general book, journal, and media materials, please consider contacting other academic libraries in the area or your local public library branch.

When accepted by the Dean, gifts in kind (gifts of materials) to Copley Library are generally received and processed by the Technical Services Department. The Library shares the donor’s concern that gift materials will be put to the best use at the Library for the university community.

Once a gift is accepted, factors to be weighed by subject liaisons in the decision to accept or reject material in the gift include the inherent value of the material offered, its relationship to existing collecting areas of the Library, the suitability of the form of the material, the condition of the material, and restrictions placed by the donor. Under normal circumstances, the Library will not accept: textbooks, damaged or marked up items, and periodicals that are not needed to fill gaps in the collection. In addition, gifts with conditions as to their disposition, including requirements for where to house in the library, are usually not accepted. Packing and transportation of the gift to the Library is the responsibility of the donor.

In cases in which a gift accepted by Copley Library contains titles or volumes that are not suitable for the collection, the Library reserves the right to handle them in the manner it considers appropriate. All attempts are made to find another home for any unwanted items through Copley Library’s partnership with online booksellers that also supports global literacy initiatives. All library profits from the sale of gift material through these online booksellers will be used to support Copley library materials and programs. Once received, donations to Copley Library cannot be returned to the donor.

The University Archivist typically makes arrangements to directly receive gifts-in-kind that will enhance the University’s Archives and Special Collections. These donations are pre-arranged with the University Archivist and in general, follow the same guidelines as other donations to the Library.

APPRAISAL / TAX BENEFIT OF GIFTS

The appraisal of a gift to Copley Library for tax purposes is the responsibility and expense of the donor, as the donor benefits from the tax deduction. Donors are encouraged to consult their tax advisors for assistance with using the gift as a tax donation. Donations cannot be appraised once they are delivered to Copley Library.

Copley Library may suggest the desirability of appraisals for large gifts. To protect its donors and itself, Copley Library, as an interested party, will not appraise gifts of materials. The acceptance of a gift which has been appraised by a third, and disinterested, party does not imply an endorsement of the appraisal by the Library.

The following local and online resources are offered to donors interested in locating appraisal information. Copley Library does not require the donor to use these resources and does not benefit from a donor’s decision to use these resources.

Southern California Book Appraisers
Bountiful Books (San Diego)
Rhea Kuhlman
Member, IOBA
Antiquarian, natural history, philosophy, art, architecture.
619-491-0664

Dawson’s Book Shop (Los Angeles area)
Michael Dawson
Member, ABAA
Rare Books & Photographs.
213-910-9139
michael@dawsonbooks.com

Online resources for estimating relative value

AbeBooks.com – http://www.abebooks.com/books/RareBooks/appraisers.shtml

AddALL Used and Out of Print Search – http://used.addall.com

ACKNOWLEDGMENT OF GIFTS

The Technical Services Department will send an acknowledgment to each individual who has made arrangements to donate gifts-in-kind to Copley Library. Donors of large gifts-in-kind (twenty or more volumes) will also receive a tax receipt that notes the number of volumes received and type of material received, but the receipt does NOT include: a title list of the items, an estimate of the value of the gift, nor disposition of the gift. If desired, individuals donating fewer volumes may request a tax receipt. The Technical Services Department maintains the records of this correspondence. In general, unsolicited gifts are not acknowledged.

RECORDING OF GIFTS-IN-KIND

The Technical Services Department maintains records of material gifts, including:

• Name (and, if possible, address) of donor
• Date of the gift
• Number of items (volumes, issues, etc.)
• Format (including number of cloth and number paper bound volumes)
• Acknowledgement, if applicable
• Gift receipt, if applicable

Purpose

Copley’s group study and seminar rooms are a community resource intended as a place for students to work and study together. They are not intended for individual study or socializing. Using these rooms for individual study is prohibited. Patrons using these rooms for individual study will be redirected to Copley’s individual study spaces. Repeated offenders will be referred to the Division of Student Affairs.

Copley Seminar Rooms (122,133,134) may be booked by any current USD student, faculty, and staff for group collaborations. Copley also has four rooms available for individual study (223-226). Copley’s “Zoom Room” is a shared space that offers four reservable seats and is intended for students that need a space to attend online meetings. It is not intended for individual study or socializing. Copley’s Faculty Reading Room and Journals Reading Room are not available for reservation and are not intended for class or organizational meetings.

During COVID-19 restrictions on campus, masks are required at all times in all spaces within Copley Library, and food and drink is prohibited in the library.

Who can reserve rooms?

Group Study rooms are for group reservations only.  Individual study reservations of Group Study Rooms are prohibited. Only current USD students can reserve group study rooms, as well as Copley’s Presentation Room and individual study rooms 223-226. Likewise, only current students, faculty, and staff can reserve one of Copley’s three seminar rooms (122, 133, 134).

How do I reserve a room?

Group Study Rooms may be reserved through our online reservation system at: https://libcal.sandiego.edu/spaces?lid=10947

How do I check-in for my booking?

You must check in when you arrive to avoid cancellation. See booking confirmation email for details on how to check-in.

When can we reserve the room?

Rooms may be reserved up to two weeks in advance with time slots available on a first come first serve basis.

How many people do we need to reserve a room?

The minimum number for all group study room reservations is two. The minimum for seminar rooms 122 and 133 is six, with a maximum of fourteen. The minimum for seminar room 134 is four, with a maximum of eight. 

How long can we book a room?

Rooms may be reserved in one hour increments. Rooms may be booked for up to two hours and groups may not exceed two reservations per day (4 hours total). Bookings for individual study rooms 223-226 may not exceed two per day (4 hours total)

Cancellations

You will receive an email confirming your reservation that includes a link to cancel your booking. Please cancel your reservation if you are not able to make your booking or your group is not able to meet the minimum number for a booking. Reservations will be canceled automatically if you do not check-in within 15 minutes of your reservation start time. See your booking confirmation email for details on how to check-in.

Late Arrival and Double-Bookings

Reservations will be canceled automatically if you do not check-in within 15 minutes of your reservation start time, and you do not have the required number of people to be in the room Booking two rooms for the same time (double-booking) is not allowed. Double-bookings will be canceled by Copley staff. 

Usage Policies

Group study rooms cannot be booked for individual study. Only rooms 223-226 are available for individual study.

Please do not leave personal items unattended in group study rooms. Copley Library is not responsible for lost or stolen items. If you leave personal items unattended in a room, Copley staff reserve the right to lock the room.

Anyone who reserves a room is expected to clean up after themselves and leave the room ready for the next group.

All rooms have a whiteboard. Please use only appropriate markers and erasers on the whiteboards. If you do not have your own dry-erase markers or erasers, the Access Services Desk will loan you markers and erasers.

These rooms are a shared academic resource. Please treat them accordingly. Using these rooms for non-academic purposes other than official USD business such as watching television or socializing  is prohibited. Please be conscientious of others and share these rooms in a spirit of cooperation. If a problem arises, contact library staff at the Access Services Desk in person, via email at claccess@sandiego.edu, or via telephone at 619-260-4799 for assistance.

**The Library reserves the right to remove individual students from group study rooms and cancel any reservation that is not in accord with our policies**

In the course of your research you will encounter book titles, journal articles, theses and dissertations which are not available in the Copley Library or books held by San Diego Circuit Libraries. The Interlibrary Loan Department at the Copley Library will try to borrow such items for you from another institution as quickly as possible.

We ask that you follow the following guidelines when planning and executing an interlibrary loan request.

• REQUESTS: Interlibrary Loan and Document Delivery requests are managed and submitted via ILLiad, our ILL interface. Please use your MySanDiego account to login.

• Login

• TIME: Please give yourself enough time to order an item. Books are sent surface mail and their shipping time cannot be expedited. Lending libraries will not allow a borrower to pick an item up at their libraries. Interlibrary Loan rules, dictate that all transactions must be made by mail or institutional courier between libraries. Most loaned items take between ten days and two weeks to arrive and often take longer. We may be able to obtain a photocopy of a journal article in 24-72 hours, but the document delivery companies which provide this service have a limited number of journal titles at their disposal.
• CHECK THE COPLEY CATALOG FIRST! Please check our own collection first before placing any interlibrary loan request. A great many requests received at Copley are for items currently on our shelves. BOOKS THAT ARE HELD BY OTHER SAN DIEGO CIRCUIT LIBRARIES MUST BE REQUESTED BY THE PATRON DIRECTLY USING THE "request an item" feature in the Circuit catalog. Requests for books owned by USD Libraries and Circuit Libraries will be canceled. Journal article requests for articles available in Copley Library in physical format, microfiche/microfilm or in electronic format, i.e. electronic databases will also be canceled.
• COST: Copley Library will absorb the lending costs associated with those items for which we are charged. You will be allowed up to 25 items per academic year for USD faculty members and graduate students.Undergraduate students may be required to pay all costs associated with Interlibrary Loan of books and journal articles.
• NOTICE OF ARRIVAL: We will attempt to notify you when material arrives for you. We have found that email works best to notify patrons. We will notify you with the email in your ILLiad account, we prefer to use your USD email. If you do not have email, we cannot be responsible for messages left for you when materials arrive. When notified of an item's arrival, please pick it up soon after or call to let us know when you will be in to pick it up. Items that are not picked up by due date or within two weeks of receiving the item, must be returned to the lender. When you receive your item, be sure to safeguard it. You will be financially responsible for any lost book. Replacement charges average $75-$200.
• RENEWALS: Most institutions do not allow interlibrary loan books to be renewed. They must be read and returned to Copley Library by the due date. If renewals are allowed, you can request a renewal through your ILLiad account.
• GRADUATE ASSISTANTS: If you are a graduate assistant who is doing research for a professor, you must have Proxy form filled out by your professor or they must add you to the Authorized user section of their ILLiad account, giving you permission to pick up Interlibrary Loan materials for your professor. Make sure you order materials through that professor's name and not your account if they for them or your account will be debited for any charges and you may be held responsible for overdue or lost materials.
• AVAILABILITY OF ITEMS: Once a request leaves Copley Library we have no control over whether or not it is filled or rejected. Not all books or journal titles are available for borrowing. Not all requests may be filled due to the item's unavailability on the lender's shelf, to the institution's lending policy or due to copyright law.
• DISSERATIONS AND THESES: Many institutions will not lend theses or dissertations. Many theses and dissertations may be available through our electronic Dissertations and Theses full text database. If we are unable to borrow a dissertation from another library, you may be able to buy it from UMI Dissertation Express (via Web, mail or telephone request).
• DOCUMENT DELIVERY: Allows faculty and graduate students to request scanned copies of articles and book chapters from Copley’s print collection using our traditional ILL service.
• RETURNS: Please return all borrowed items on time. Overdue items may jeopardize your borrowing privileges and accrue fines.

The lower level of Copley Library is known as The Ground Floor Exchange. The Ground Floor Exchange is intended for collaborative work and extended conversations. Moderate talking is allowed throughout Copley’s ground floor. Moderate talking means conversations should be held in low to moderate tones.

Extended conversations and collaboration are allowed in all group study rooms throughout Copley Library, as well as Copley Lounge. Loud talking is not appropriate anywhere in Copley Library and should be taken outside the building. 

The second floor of Copley Library is known as The Scholarly Living Room. The Scholarly Living Room encompasses all spaces on Copley’s second floor, including the Journals Reading Room, the Faculty Reading Room, and the Garden Study Room. The Scholarly Living Room is intended for quiet study. Extended conversations and loud talking are not appropriate on Copley’s second floor.

The Mother Hill Reading Room (MHRR) is reserved for absolute quiet study. This means that no talking is permitted in MHRR.

Making and accepting phone calls inside Copley Library is prohibited. Please take phone calls outside.

Attending online meetings via Zoom or other platforms outside of Copley’s group study rooms is prohibited unless you have a seat reserved in Copley’s “Zoom Room” located on the second floor or you are working on Copley's ground floor including Copley Lounge, Camino Stacks, and other open seating on the ground floor such as booths and study carrels. For more on reserving a space for group study and collaboration please see Copley’s Room Reservation Policy.

Please report any violations to Copley’s quiet policy to the staff at Copley’s Access Services Desk. Library patrons who persist in being loud or unruly after being repeatedly warned about their behavior may be asked to leave for the day and/or be held accountable to University authorities under item numbers two and eight of the Student Rules of Conduct.

Electronic Reserves

1. What is Copley Library’s Copyright Policy with regards to Electronic Reserves?

Please see the  Electronic Reserves Copyright Guidelines for more on this.

2. Under what conditions will Copley Library reserves - staff place documents on electronic reserves?

Please see the Electronic Reserves Copyright Guidelines for more on this.

3. When will my students have access to electronic reserves?

Faculty must login to Ares and click on the course(s) they will be adding items to. Click Add Course, underUpcoming Courses. Once added the course(s) will be moved to Current courses. If the courses aren’t moved to Current Courses section, students will not be able to view the content on Electronic Reserves.

4. How do I make an Electronic Reserves Request?

Faculty can login to Ares to view the course(s) they are teaching each semester and add items in one of three ways::

1. After logging into Ares, click on the course you want to add items to. From the Faculty Reserve Tools, choose Add Reserve Items, choose the type of item you wish to add and fill out the form. If you have the item already digitized, you can upload the document at this time or if Copley has access to the requested documents, simply provide citation information and submit the form.
2. You may bring documents to be digitized and placed on Electronic Reserves to the Access Services Desk at The Copley Library and complete the BLUE Electronic Reserves Request Form; being sure to include clear citations for any documents you may be leaving for us to scan. Please be aware that the beginning of the semester is our most busy and we encourage you to get you materials turned in early, to ensure that materials are available for students when needed.
3. You may email your questions or special requests to reserves@sandiego.edu or contact Leslie Hovland, lhovland@sandiego.edu, Ext. 5973 or Alex Moran, moran1@sandiego.edu, Ext. 2364.

5. How can Students access my Reserves Materials?

Students may also access the page from the Copley Library homepage by clicking on the tab in the center of the page entitled, “Reserves” and Logging in to Ares, giving them access to electronic Reserves classes that they are enrolled in.

6. How much can I post without having received copyright permissions?
Generally, electronic course content may be included in the electronic reserves system without obtaining permission and is likely to be considered fair use if it is the first time the material is utilized by the instructor for the course, and the request does not exceed these guidelines:

• One chapter (or equivalent) from a book
• One journal or newspaper article (or equivalent)
• An excerpt from a prose work that does not exceed more than 10% of the work
• One chart, graph, diagram, drawing, cartoon or picture per book or per journal issue

Additional or continued use also may constitute fair use, but each situation must be evaluated on a case-by-case basis to determine whether fair use applies to the contemplated use.

7. Will Copley Library pay to obtain copyright permissions for me to post excerpts beyond fair use?

Yes.
If reserves staff determine that permissions are required after completing a fair use analysis, we will seek those on your behalf.

8. Will Copley retrieve Copley-Owned articles and appropriately limited excerpts from books on my behalf?
YES.
From Ares you can fill out the form from the Add Reserve Items under Faculty Tools, you can also make a request via our Document Delivery Service using your ILLiad account or Contact Reserves via email at reserves@sandiego.edu or via telephone at 619-260-5973 to request that Copley Library gather materials on your behalf.
Note: If you wish to request that Copley purchase materials we do not currently own, please contact the liaison librarian assigned to your department to request that the library consider adding a given resource to our collection.

9. How long will my course materials be accessible?
At the end of each semester, all copyrighted material in the electronic reserve database will be removed from access.

10. What happens to my Reserves materials after the Semester?

At the end of each semester, all copyrighted material in the electronic reserve database will be removed from access.

Reserves staff will keep all records related to previous courses for three academic years before deleting these records permanently. Instructors will be notified before any records related to previous courses are removed.

Any personal items you may have left us with during the semester can be picked-up at the Access Services Desk anytime.

11. Are there materials that do not require copyright permissions?

Yes. Materials which do not require copyright permission include those that are in the public domain, government documents and all documents for which the instructor holds the copyrights including but not limited to materials such as exams, syllabi and lecture notes.

12. Can I use Ares as a Substitute for the Purchase of Course packs and Textbooks ?
It violates the intent, spirit and letter of the law to use learning Management Systems as a substitute for the purchase of books, subscriptions or other materials when substantial portions of the material are required for educational purposes. Please contact the USD book store for more information about creating course packs.

Physical Reserves

1. What is Copley’s Copyright Policy Regarding Physical Reserves?

The University of San Diego expects all members of the University community to respect and comply with copyright law (Title 17 of the United States Code). The principles of copyright law govern the making of photocopies or other reproductions or adaptations of copyrighted material. The making of an electronic copy of a copyrighted work by any means (e.g. scanning, digitizing, etc.) constitutes reproduction that is governed by copyright law.

Copley Library will place materials on physical reserve at Copley Library under the following conditions:

1. The request to place materials on reserve is made by a member of the University’s faculty or staff.
2. Materials are being used for instructional purposes during the semester in which they are placed on reserve.
3. The faculty or staff making the request affirms that all materials to be placed on reserves were legally obtained.
4. Copyright notice regarding Title 17 of the U.S. Code is prominently displayed wherever materials are accepted for placement on reserves.

2. How can I submit a Physical Reserves Request?
Faculty my request that materials be added to physical reserves in one of three ways:

1. You may my bring items to be placed on physical reserve to the Access Services desk at The Copley Library and complete the Pink Physical Reserves Request Form.
2. You may complete our online request form being sure to include citations for the Copley-owned items being requested. Please bring personal items to add to reserves to the Access Services Desk at the Copley Library.
3. You may email your request to reserves@sandiego.edu being sure to include a list of the Copley items being requested, the name and number of the course and checkout times for your items (2 hours, 4 hours, 1 day or 3 days). Please bring personal items to add to reserves to the Access Services Desk at Copley Library.

3. How long will materials stay on Physical reserves?
Physical reserves materials are taken off reserves at the end of each semester, unless otherwise requested by the instructor. Reserves staff are happy to keep records of previous course materials for future reference upon request.

Once removed, Copley-owned items are returned to general circulation and personal items will be held for your pick-up at the Access Services desk unless otherwise requested by the instructor. Reserves staff are happy to return personal items via intercampus mail upon request. Note: Copley Library makes every effort to safeguard your personal items against damage or theft. Copley Library is not responsible for lost or stolen personal items.

4. What are the Loan periods for Physical Reserve Materials?
Faculty may choose to circulate reserve items for 2 hours, 4 hours, 1 day or 3 days.

5. Is there a limit to the number of items I can place on Physical reserves?

Yes. Faculty may place no more than 60 items on physical reserve in a given semester. However, Copley is happy to make exceptions to this limit as long as we have room to accommodate larger request.

Contact/Copyright Guidelines

Contact: You may email your questions or concerns to reserves@sandiego.edu or contact Leslie Hovland, lhovland@sandiego.edu, Ext. 5973 or Alex Moran, moran1@sandiego.edu, Ext. 2364.

As part of our efforts to prevent the spread of COVID-19 and ensure a safe and healthy learning environment during the COVID-19 pandemic, the library has developed the following guidelines for library users at this time.

Copley Library is open only to current University of San Diego students, faculty, and staff. Masks must be worn at all times inside the Copley Library, consistent with USD policy. Food and drink are currently not permitted in Copley Library.

Copley Library has twenty-five group study rooms and one presentation room (125) available for small groups of students to reserve, as well as three seminar rooms (122, 133, 134) available for all current USD students, faculty, and staff to reserve for group study and collaboration. Rooms are not intended for individual study or socializing. See Copley’s complete room reservation policy found on our policies page at: https://www.sandiego.edu/library/about-us/policies.php#accordion-panel15

Upon arrival, library users must:

1. Wear a protective face covering at all times.
2. Avoid eating and drinking during your visit.
3. Heed all signage posted throughout the building regarding space occupancy and access, as well as hygiene and other safety protocols.
4. Treat all library staff and patrons in a courteous and respectful manner consistent with USD’s Core Values.

Copley Library Code of Conduct

As part of our efforts to support the mission and values of the University of San Diego and fulfill our mission to advance teaching, research and scholarship, the library has developed the following code of conduct for library users.

Copley Library users are expected to:

• Treat all library staff and patrons in a courteous and respectful manner consistent with USD’s Core Values.
• Exhibit behavior that promotes a safe, quiet and comfortable environment for all users including: adhering to Copley Library’s Quiet Policy, following USD’s Tobacco Free Policy and USD’s policy regarding animals on campus; using proper exits, following emergency procedures and respecting university property. Remember to avoid leaving personal belongings unattended.
• Report safety concerns, theft or vandalism to library staff or USD’s Department of Public Safety immediately.
• Help us keep a clean environment by placing trash and recyclables in their proper receptacles.