Library Policies

Effective September 1, 2008

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

• Access Services/Reserve Desk [619] 260-4799
• Rick Stoppelmoor, Overdues/Fines, rstoppelmoor@sandiego.edu, [619] 260-2363

Renewals:

Students are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). To avoid fines, items checked out must be renewed by the borrower on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).

Replacement Costs:

Materials not returned to Copley Library are billed at a default replacement cost plus a service charge listed in the table below. Replacement fees are set at a minimum default cost which means we reserve the right to charge more if actual replacement cost exceeds the default amount. Replacement fees are never reduced even if the cost to replace the item is less than the default cost. Patrons can get the replacement cost refunded if the material is returned and the fines assistant is notified but will still be charged a $45 service fee. Borrowing privileges are suspended once a student accumulates $50 in fines.

Maximum Limits:

Students are limited to checking out a maximum of 30 items at any given time. Among these items students are limited to a total of 4 items in any of the following formats or combination thereof: DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.

San Diego Circuit Access:

Currently enrolled students can access the Circuit and borrow up to 20 items.

Electronic Resources Access:

Currently enrolled students can access electronic resources (databases, e-books, etc.) on and off campus.

Undergraduate Student Loan Policy – Circulating Materials

* Laptop computer, adaptor, and case are checked out together as a set and all three must be returned together to avoid overdue charges.

Restricted Circulating Materials:

Formats listed below are restricted to library-use only, but may be checked out by special arrangement.

Undergraduate Student Loan Policy – Restricted Circulating Materials

Reserve Materials:

To ensure equal access for all library users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Fines are higher to encourage prompt return. Reserve materials cannot be renewed and only two items may be borrowed at one time.

Undergraduate Student Loan Policy – Reserve Materials

Library Notices:

• Reminder Notice
  A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period.
• First Overdue Notice
  One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed.
• Second Overdue Notice
  If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Billing Notice
  If the item becomes long overdue, a Billing Notice is sent. The Notice includes the replacement cost of the item plus a non-refundable service fee. Borrowing privileges may be suspended. Failure to respond to a billing notice will result in your account being sent to the Student Accounts Office.
• Recall Notice
  Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is guaranteed.

Library E-mail Addresses:

Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record go tohttp://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.

If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.

Effective September 1, 2008

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

• Access Services/Reserve Desk [619] 260-4799
• Rick Stoppelmoor, Overdues/Fines, rstoppelmoor@sandiego.edu, [619] 260-2363

Renewals:

Students are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). To avoid fines, items checked out must be renewed by the borrower on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).

Replacement Costs:

Materials not returned to Copley Library are billed at a default replacement cost plus a service charge listed in the table below. Replacement fees are set at a minimum default cost which means we reserve the right to charge more if actual replacement cost exceeds the default amount. Replacement fees are never reduced even if the cost to replace the item is less than the default cost. Patrons can get the replacement cost refunded if the material is returned and the fines assistant is notified but will still be charged a $45 service fee. Borrowing privileges are suspended once a student accumulates $50 in fines.

Maximum Limits:

Students are limited to checking out a maximum of 60 items at any given time. Among these items students are limited to a total of 4 items in any of the following formats or combination thereof: DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.

San Diego Circuit Access:

Currently enrolled students can access the Circuit and borrow up to 20 items.

Electronic Resources Access:

Currently enrolled students can access electronic resources (databases, e-books, etc.) on and off campus.

Circulating Materials:

Graduate & Doctoral Student Loan Policy – Circulating Materials

* Laptop computer, adaptor, and case are checked out together as a set and all three must be returned together to avoid overdue charges.

Restricted Circulating Materials:

Formats listed below are restricted to library-use only, but may be checked out by special arrangement.

Graduate & Doctoral Student Loan Policy – Restricted Circulating Materials

Reserve Materials:

To ensure equal access for all library users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Fines are higher to encourage prompt return. Reserve materials cannot be renewed and only two items may be borrowed at one time.

Graduate & Doctoral Student Loan Policy – Reserve Materials

Library Notices:

• Reminder Notice
  A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period.
• First Overdue Notice
  One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed.
• Second Overdue Notice
  If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Billing Notice
  If the item becomes long overdue, a Billing Notice is sent. The Notice includes the replacement cost of the item plus a non-refundable service fee. Borrowing privileges may be suspended. Failure to respond to a billing notice will result in your account being sent to the Student Accounts Office.
• Recall Notice
  Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is guaranteed.

Library E-mail Addresses:

Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record go tohttp://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.

If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.

Effective September 1, 2008

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

• Access Services/Reserve Desk [619] 260-4799
• Rick Stoppelmoor, Overdues/Fines, rstoppelmoor@sandiego.edu, [619] 260-2363

Research/Graduate Assistant Proxy Form

If faculty members wish to have their research assistant pick up their materials, they will need to complete our research/graduate assistant proxy form.

Renewals:

Faculty and Administrative Staff are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). Please renew on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).

Maximum Limits:

Faculty and Administrative Staff are limited to 4 items in any of the following formats: DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.

San Diego Circuit Access:

Current Faculty and Administrative Staff can borrow up to 20 items. Retired Faculty do not have access to the Circuit.

Electronic Resources Access:

Current Faculty and Staff can access electronic resources (databases, ebooks, etc.) on and off campus. Retired faculty do not have access to electronic resources.

Circulating Materials:

Faculty and Administrative Staff Loan Policy – Circulating Materials

Restricted Circulating Materials:

Formats listed below are restricted to library-use only, but may be checked out by special arrangement.

Faculty and Administrative Staff Loan Policy – Restricted Circulating Materials

Reserve Materials:

To ensure equal access for all users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Reserve materials cannot be renewed, and only two items may be borrowed at one time.

Faculty and Administrative Staff Loan Policy – Reserve Materials

Library Notices:

• Reminder Notice
  A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period.
• First Overdue Notice
  One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed.
• Second Overdue Notice
  If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Third Overdue Notice
  If the item is not returned, a Third Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Fourth Overdue Notice
  If the item is not returned, a Fourth and Final Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Recall Notice
  Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is always guaranteed.

Library E-mail Addresses:

Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record go to http://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.

If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.

Effective September 1, 2008

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

• Access Services/Reserve Desk [619] 260-4799
• Rick Stoppelmoor, Overdues/Fines, rstoppelmoor@sandiego.edu, [619] 260-2363

Renewals:

Staff are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). Please renew on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).

Maximum Limits:

Staff are limited to checking out a maximum of 30 items at any given time. Among these items Staff are limited to 4 items in any of the following formats; or combination thereof: DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.

San Diego Circuit Access:

Active Staff can access the Circuit and borrow up to 20 items.

Electronic Resources Access:

Active Staff can access electronic resources (databases, ebooks, etc.) on and off campus.

Circulating Materials:

Staff Loan Policy – Circulating Materials

Restricted Circulating Materials:

Formats listed below are restricted to library-use only, but may be checked out by special arrangement.

Staff Loan Policy – Restricted Circulating Materials

Reserve Materials:

To ensure equal access for all library users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Reserve materials cannot be renewed, and only two items may be borrowed at one time.

Staff Loan Policy – Reserve Materials

Library Notices:

• Reminder Notice
  A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period.
• First Overdue Notice
  One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed.
• Second Overdue Notice
  If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Third Overdue Notice
  If the item is not returned, a Third Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Fourth Overdue Notice
  If the item is not returned, a Fourth and Final Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Recall Notice
  Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is always guaranteed.

Library E-mail Addresses:

Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record go tohttp://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.

If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.

Effective September 1, 2008

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

• Access Services/Reserve Desk [619] 260-4799
• Rick Stoppelmoor, Overdues/Fines, rstoppelmoor@sandiego.edu, [619] 260-2363

Renewals:

Alumni are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). To avoid fines, items checked out must be renewed by the borrower on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).

Replacement Costs:

Materials not returned to Copley Library are billed at a default replacement cost plus a service charge listed in the table below. Replacement fees are set at a minimum default cost which means we reserve the right to charge more if the actual replacement cost exceeds the default amount. Replacement fees are never reduced even if the cost to replace the item is less than the default cost. Patrons can get the replacement cost refunded if the material is returned and the fines assistant is notified but will still be charged a $45 service fee. Borrowing privileges are suspended once an alumni accumulates $50 in fines.

Maximum Limits:

Alumni are limited to checking out a maximum of 5 items at any given time.

San Diego Circuit Access:

Alumni do not have access to the Circuit.

Electronic Resources Access:

Alumni are only able to access electronic resources (databases, e-books, etc.) from on campus. Note: USD alumni now have access to the JSTOR database by going to and entering their alumni login here.

Circulating Materials:

Alumni Loan Policy – Circulating Materials

Restricted Circulating Materials:

Formats listed below are restricted to library-use only, but may be checked out by special arrangement.

Alumni Loan Policy – Restricted Circulating Materials

Reserve Materials:

Formats listed below are on reserve and restricted to library use only and may only be checked out by special arrangement. Fines are higher to encourage prompt return.

Alumni Loan Policy – Reserve Materials

Library Notices:

• Reminder Notice
  A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period.
• First Overdue Notice
  One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed.
• Second Overdue Notice
  If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
• Billing Notice
  If the item becomes long overdue, a Billing Notice is sent. The Notice includes the replacement cost of the item plus a non-refundable service fee. Borrowing privileges may be suspended.
• Recall Notice
  Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is always guaranteed.

Library E-mail Addresses:

You are responsible for providing the library your current email address. All library correspondence is sent to the address on your library record. The library is not responsible for email not received or sent to an old address. You are responsible for checking your email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record go to http://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.

Effective August 2013

Copley Library, the Legal Research Center, Media Services, the Art Department, United Front Multicultural Center, Women’s Center, the Hoehn Collection, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

• Access and Outreach Services Supervisor Desk [619] 260-4799
• Rick Stoppelmoor, Overdues/Fines, rstoppelmoor@sandiego.edu, [619] 260-2363

Eligibility:

• Visiting Scholars (sponsored by a USD department or office) are scholars who have been invited to the USD campus to participate in research or instructional activities

Requirements:

• Apply for a USD Visiting Scholar Card at the Access and Outreach Services Desk of Copley Library or ONLINE
• Present the sponsoring letter or the APPLICATION FORM signed by the sponsored Dean or Department Chair
• Show a valid ID (current driver’s license or passport) when submitting the APPLICATION FORM
• The email address you provided us with when applying for your USD Visiting Scholar Card is your official business email. All library correspondence is sent to it
• A visiting scholar card is valid up to one year from the date of issue
• The visiting scholar is responsible for returning materials on or before the due date
• The sponsoring departments are responsible for any outstanding fees or fines that the visiting scholar does not pay
• The USD Visiting Scholar Card grants eligibility for the services specified below. If abused, privileges will be revoked
• This may take 24 to 48 hours to process.

Library Access:

• Onsite access to Copley Library databases, electronic resources and e-books using the library computers
• Full use of printed materials (not on reserves) in the open book stacks while in the building
• Ability to print from computers or make copies (with the purchase of a copy card)
• Off-campus access to electronic databases may be granted based on your invited status
• No access to Circuit or ILL services unless otherwise approved
• Borrowing privileges are specified below
• Maximum loan of 10 items at any given time. Among these items, a limit to a total of 4 items in any of the following formats or combination thereof: DVD, VHS, CD, Computer file, and Cassette
• Restricted circulating materials are for library-use only except for any special arrangement
• Other items not listed here are subject to a case-by-case approval

Visiting Scholar Loan Policy – Circulating Materials

For assistance contact:

• Access Services Desk - (619) 260-4799.
• Rick Stoppelmoor, Overdues/Fines, rstoppelmoor@sandiego.edu, [619] 260-2363

Introduction

Copley Library supports the instructional and research mission of the University of San Diego. The library will acquire, within its financial, physical, and other limitations, books, journals, media, and electronic resources, and provide on-demand access to these materials to support the instructional and research mission of the students and faculty of the University. It is understood that scholarly communication in different academic disciplines will vary; librarians who are specialists in their fields will develop their collections accordingly.

Depending on the needs of the subject in question, different levels of collection intensity will be pursued. They are:

Research: A collection of materials necessary for independent and doctoral research including a broad selection of specialized monographs, extensive collections of works of well-known authors, journals, media, datasets, reference materials, electronic resources, and a substantial collection of appropriate foreign language materials.

Study: A collection of materials that supports undergraduate and relevant graduate coursework and research, including a wide range of basic monographs, complete collections of works of important writers, selections from works of secondary writers, a selection of representative journals, media, and reference materials, and electronic resources, and when appropriate foreign language materials.

Basic: A collection of materials that introduce and/or define a subject that includes key works on the subject, major journals, and standard reference materials, and electronic resources.

Selection Criteria

Librarians develop the collections based on consultation with faculty in their liaison areas, as well as their own specialized education, knowledge, and experience.

Librarians are assigned as liaisons to the various academic departments in the University which reflects their academic credentials and backgrounds.

The library supports the American Library Association’s intellectual freedom statement and the Academic Freedom Policy of the University. Great care is taken to ensure that a balanced collection is maintained, particularly in areas of academic, cultural, and social controversy.

Emphasis is placed on acquiring current materials. Retrospective materials are considered when specifically requested by faculty and as availability and funds permit. Acquisition of infrequently used materials will depend on their availability in the San Diego Circuit or other timely means such as interlibrary loan and other document and/or data delivery services.

The library does not acquire textbooks that are required for courses offered at the University except when they are determined to be of value to the collection.

Duplicate copies of works may be purchased if there is heavy and continuous use of the title. Duplicates are not purchased for the sole use of individuals or academic departments. Duplication of formats, particularly in the journal collections, will be considered only on rare occasions.

The library is committed to developing, creating, and preserving digital collections. The library actively explores developments in new scholarly communication models.

Special Collections acquires materials that support teaching and research at the University and builds on its existing strengths: Californiana, the history of the Roman Catholic Church in San Diego County, artists’ books, fine press, and bookplate and postcard collections.

Lost or damaged materials will be replaced upon request of a faculty member or at the discretion of a librarian based on its importance to the collection, availability, and cost.

Deselection Criteria

Deselection, or “weeding”, is an integral part of collection management and essential to maintaining a useful collection. The physical limitations of Copley Library necessitate the removal of superseded and/or outdated materials to create space for new materials. Whenever possible, both faculty and librarians should participate in the weeding process to ensure that publications of historical or research significance are not discarded. In general, the criteria for deselection are the same as for selection.

Gifts

Gifts of books, journals, and media are accepted at the discretion of the librarian who is responsible for the subject of the materials being offered. Gifts with conditions as to their disposition or location are usually not accepted. In general, the criteria for the acceptance of gifts are the same as for selection. The library will not appraise materials for income tax purposes, but will acknowledge their receipt.

Funding

Consistent and sufficient funding is necessary to maintain a library collection that will meet the research and instructional needs of the University. Various academic disciplines emphasize different types of information, be it monographs, journals, media, data, or electronic resources. Budget allocations will be made to accommodate these needs based on the selection criteria detailed above. The needs of all disciplines will be considered when making budget allocations. The University should provide funding for materials to support new programs and courses.

One percent (1%) of the materials budget will be set aside as the University Librarian’s reserve. These funds will be allocated at the discretion of the University Librarian to address collection initiatives, make retrospective purchases to enhance the collection, address pressing cataloging and/or preservation needs, or fund any other issues that may arise having to do with enhancing and/or maintaining the collection.

Preservation

Active preservation of the collection is necessary to prolong the useful life of library materials and protect the University’s investment in the holdings of the library. Adequate personnel and funding will be provided to accomplish this essential goal as detailed in the American Library Association’s Preservation Policy.

The librarians meet regularly to discuss collection development issues. For a list of liaisons with subject disciplines, see attached sheet.

Effective September 2010

Eligibility

These services are available to students who are currently enrolled in University of San Diego courses from off campus, and for those students who are currently enrolled for thesis and dissertation credit and are not residing in the Greater San Diego area.

Book Requests

• Copley Library will check out and send books owned by Copley Library to you.
• Please complete the ILLiad Book Request Form.
• When you return books to the library, please send them so they arrive at the library by the due date.
• You are responsible for return postage.
• Because of contractual loan restrictions and time restraints, you may not borrow or have mailed to you books owned by other libraries (e.g., Circuit and Interlibrary Loan).

Journal Article Requests

• Copley Library will mail free photocopies of up to 25 journal articles and/or ERIC Documents to you each semester, copyright restrictions permitting.
• This does not include any articles available full text via Copley Library's Online Databases.
• Please complete the ILLiad Article Request Form.

COPLEY LIBRARY GIFT POLICY

Copley Library appreciates gifts of materials and monetary gifts that advance its primary goals. The Library’s primary goals include: supporting the mission of the University and the curricular and research needs of its students and faculty, and collecting and preserving materials relating to the history of the University and the surrounding area. Aligned with these goals and in recognition of library space considerations, Copley Library retains the right to accept or reject gifts. The guidelines in the Collection Management Policy apply to gifts as well as to purchases. Staff processing costs provide additional rationale for the Library’s gift policies and decisions. Material gifts are reviewed by the librarian who is responsible for the subject of the materials being offered.

CONTACTS FOR GIFTS TO COPLEY LIBRARY:

Jasmin De Unamuno
Budget and Operations Manager
(619) 260-4120
jasmind@sandiego.edu

ACCEPTANCE OF GIFTS

Gifts-in-kind (gifts of materials) to Copley Library are generally received and processed by the Technical Services Department. The Library shares the donor’s concern that gift materials will be put to the best use at the Library for the university community. Therefore, donors considering a large gift of materials are encouraged to first contact the Head of Technical Services regarding the appropriateness of a proposed gift. We recommend that potential donors provide a list of the materials they would like to offer. The Head of Technical Services will check with the appropriate subject specialist and the University Librarian before accepting or declining large gifts. The University Librarian is the final authority on the acceptance and disposition of gifts.

Factors to be weighed in the decision to accept or reject a gift include the inherent value of the material offered, its relationship to existing collecting areas of the Library, the suitability of the form of the material, the condition of the material, and restrictions placed by the donor. Under normal circumstances, the Library will not accept: textbooks, damaged or marked up items, and periodicals that are not needed to fill gaps in the collection. In addition, gifts with conditions as to their disposition, including requirements for where to house in the library, are usually not accepted. Packing and transportation of the gift to the Library is the responsibility of the donor.

In cases in which a gift accepted by Copley Library contains titles or volumes that are not suitable for the collection, the Library reserves the right to dispose of them in the manner it considers appropriate. All attempts are made to find another home for any unwanted items through Copley Library’s partnership with Better World Books, an online bookseller that supports global literacy initiatives. All library profits from the sale of gift material through Better World Books will be used to support Copley library materials and programs. A gift not needed by Copley Library will be returned to the donor ONLY in exceptional instances that are outlined before the gift is accepted.

The University Archivist typically makes arrangements to directly receive gifts-in-kind that will enhance the University’s Archives and Special Collections. These donations are pre-arranged with the University Archivist and in general, follow the same guidelines as other donations to the Library.

APPRAISAL / TAX BENEFIT OF GIFTS

The appraisal of a gift to Copley Library for tax purposes is the responsibility and expense of the donor, as the donor benefits from the tax deduction. Donors are encouraged to consult their tax advisors for assistance with using the gift as a tax donation.

Copley Library may suggest the desirability of appraisals for large gifts. To protect its donors and itself, Copley Library, as an interested party, will not appraise gifts of materials. The acceptance of a gift which has been appraised by a third, and disinterested, party does not imply an endorsement of the appraisal by the Library.

The following local and online resources are offered to donors interested in locating appraisal information. Copley Library does not require the donor to use these resources and does not benefit from a donor’s decision to use these resources.

Southern California Book Appraisers
Bountiful Books (San Diego)
Rhea Kuhlman
Member, IOBA
Antiquarian, natural history, philosophy, art, architecture.
619-491-0664

Dawson’s Book Shop (Los Angeles area)
Michael Dawson
Member, ABAA
Rare Books & Photographs.
213-910-9139
michael@dawsonbooks.com

Online resources for estimating relative value

AbeBooks.com – http://www.abebooks.com/books/RareBooks/appraisers.shtml

AddALL Used and Out of Print Search – http://used.addall.com

ACKNOWLEDGMENT OF GIFTS

The Technical Services Department will send an acknowledgment to each individual who has made arrangements to donate gifts-in-kind to Copley Library. Donors of large gifts-in-kind (twenty or more volumes) will also receive a tax receipt that notes the number of volumes received and type of material received, but the receipt does NOT include: a title list of the items, an estimate of the value of the gift, nor disposition of the gift. If desired, individuals donating fewer volumes may request a tax receipt. The Technical Services Department maintains the records of this correspondence. In general, unsolicited gifts are acknowledged ONLY if accepted for use in the library collection.

RECORDING OF GIFTS-IN-KIND

The Technical Services Department maintains records of material gifts, including:

• Name (and, if possible, address) of donor
• Date of the gift
• Number of items (volumes, issues, etc.)
• Format (including number of cloth and number paper bound volumes)
• Acknowledgement, if applicable
• Gift receipt, if applicable

Copley Library has three group study rooms: the Conference Room, the South Group Study Room, and the Seminar Room. We want you to use them and we want to make it as easy for you as possible. Therefore we need to set a few policies so everyone knows what to expect.

Purpose

Group Study rooms are intended as a place for students to work and study together. They are not intended for either individual study or socializing.

Who can reserve rooms?

Only current USD students with a valid USD email address may reserve rooms for group study.

How do I reserve a group study room?

Group Study Rooms may only be reserved through our online reservation system at: http://libcal.sandiego.edu/booking/groupstudy

When can we reserve the room?

Rooms may be reserved two weeks in advance anytime up to next available time slot.

How many people do we need to reserve a room?

To reserve a room for group study, groups must have at least 2 people for the Conference Room and a minimum of 4 people for the South Group Study Room. You must have a group of 15 or more to reserve the Seminar Room.

How long can we have the room for?

Rooms are reserved in 1-hour time slots. Groups are limited to 2 time slots per day total. Groups may stay beyond their reserved time if no one else has reserved that room at that time.

Cancellations

You will receive an email confirming your reservation that includes a link you can use to cancel your reservation. You must cancel within 1 hour of your reserved time slot.

Late Arrival

There is a 15-minute grace period attached to your reservation. If your group does not arrive within the grace period the reservation is void and the room becomes openly available.

Usage Policies

Anyone who reserves a room is expected to clean up after themselves and leave the room ready for the next group.

All rooms have a whiteboard. Please use only appropriate markers and erasers on the whiteboards. If you do not have your own dry-erase markers or erasers, the Access Services Desk may have some.

The Conference Room is intended to provide space for listening and viewing multi media. While you are free to reserve and use this room as a group study space, please be aware that if you are not using it for listening/viewing, you may be asked to reserve the South Group Study Room in order to provide access to students who need this room for its intended purpose.

The Seminar Room is intended primarily for Copley Library staff events and activities and thus is available for group study on a limited basis. During regular weekdays the Seminar room is not available for group study reservations until after 5 p.m. If the Seminar Room has not been reserved for either a library event or a group study session it is available for open study weekdays after 12:15 pm.

These rooms are a shared resource. Please be conscientious of others and share these rooms in a spirit of cooperation. If a problem arises, do your best to work it out. If you cannot come to an agreement, we are here to help. Contact library staff at the Access Services Desk at 619-260-4799 if you need assistance.

**The Library reserves the right to cancel any reservation that is not in accord with our policies

In the course of your research you will encounter book titles, journal articles, theses and dissertations which are not available in the Copley Library or books held by San Diego Circuit Libraries. The Interlibrary Loan Department at the Copley Library will try to borrow such items for you from another institution as quickly as possible.

We ask that you follow the following guidelines when planning and executing an interlibrary loan request.

• REQUESTS: Interlibrary loan requests are managed and submitted via ILLiad, our ILL interface. Please use your MySanDiego account to login.

• Login

• TIME: Please give yourself enough time to order an item. Books are sent surface mail and their shipping time cannot be expedited. Lending libraries will not allow a borrower to pick an item up at their libraries. Interlibrary Loan rules, dictate that all transactions must be made by mail or institutional courier between libraries. Most loaned items take between ten days and two weeks to arrive and often take longer. We may be able to obtain a photocopy of a journal article in 24-72 hours, but the document delivery companies which provide this service have a limited number of journal titles at their disposal.
• CHECK THE COPLEY CATALOG FIRST! Please check our own collection first before placing any interlibrary loan request. A great many requests received at Copley are for items currently on our shelves. BOOKS THAT ARE HELD BY OTHER SAN DIEGO CIRCUIT LIBRARIES MUST BE REQUESTED BY THE PATRON DIRECTLY USING THE "request an item" feature in the Circuit catalog. Requests for books owned by USD Libraries and Circuit Libraries will be canceled. Journal article requests for articles available in Copley Library in physical format, microfiche/microfilm or in electronic format, i.e. electronic databases will also be canceled.
• COST: Copley Library will absorb the lending costs associated with those items for which we are charged. You will be allowed up to 25 items per academic year for USD faculty members and graduate students.Undergraduate students may be required to pay all costs associated with Interlibrary Loan of books and journal articles.
• NOTICE OF ARRIVAL: We will attempt to notify you when material arrives for you. We have found that email works best to notify patrons. We will notify you with the email in your ILLiad account, we prefer to use your USD email. If you do not have email, we cannot be responsible for messages left for you when materials arrive. When notified of an item's arrival, please pick it up soon after or call to let us know when you will be in to pick it up. Items that are not picked up by due date or within two weeks of receiving the item, must be returned to the lender. When you receive your item, be sure to safeguard it. You will be financially responsible for any lost book. Replacement charges average $75-$200.
• RENEWALS: Most institutions do not allow interlibrary loan books to be renewed. They must be read and returned to Copley Library by the due date. If renewals are allowed, you can request a renewal through yourILLiad account.
• GRADUATE ASSISTANTS: If you are a graduate assistant who is doing research for a professor, you must have Proxy form filled out by your professor or they must add you to the Authorized user section of their ILLiad account, giving you permission to pick up Interlibrary Loan materials for your professor. Make sure you order materials through that professor's name and not your account if they for them or your account will be debited for any charges and you may be held responsible for overdue or lost materials.
• AVAILABILITY OF ITEMS: Once a request leaves Copley Library we have no control over whether or not it is filled or rejected. Not all books or journal titles are available for borrowing. Not all requests may be filled due to the item's unavailability on the lender's shelf, to the institution's lending policy or due to copyright law.
• DISSERATIONS AND THESES: Many institutions will not lend theses or dissertations. Many theses and dissertations may be available through our electronic Dissertations and Theses full text database. If we are unable to borrow a dissertation from another library, you may be able to buy it from UMI Dissertation Express(via Web, mail or telephone request).
• RETURNS: Please return all borrowed items on time. Overdue items may jeopardize your borrowing privileges and accrue fines.

Copley Library is the University of San Diego’s center for study. As such, the library maintains an atmosphere that is appropriate for a university library and conducive to quiet, uninterrupted study. Audible conversations and cell phone usage detract from such an atmosphere and are not permitted. Group study is permitted only in designated rooms allocated for this purpose. Groups may reserve space in such rooms by using our online group-study reservation system.

Quiet Areas

The Mother Hill Reading Room and its wings and all areas of the stacks are reserved for absolute quiet study. This means that no talking is permitted in these areas.

The main floor of Copley is divided into two zones: one for absolute quiet study and the other for moderate talking. Zone 1 is intended for quiet study and Zone 2 for moderate talking. Moderate talking means that brief conversations in low tones are permitted in this zone. Extended conversations and loud talking are not appropriate in this zone and should be taken outside the library building. Please observe the signage designating such zones and remain attentive to the needs of those around you by abiding by the zone regulations. Please report any violations to the staff at the front desk.

Library patrons who persist in being loud or unruly after being repeatedly warned about their behavior will be removed from the library by campus police, and/or be held accountable to University authorities under item numbers two and eight of the Student Rules of Conduct

Electronic Reserves

1. What is Copley Library’s Copyright Policy with regards to Electronic Reserves?

Please see the  Electronic Reserves Copyright Guidelines for more on this.

2. Under what conditions will Copley Library reserves - staff place documents on electronic reserves?

Please see the Electronic Reserves Copyright Guidelines for more on this.

3. When will my students have access to electronic reserves?

Faculty must login to Ares and click on the course(s) they will be adding items to. Click Add Course, underUpcoming Courses. Once added the course(s) will be moved to Current courses. If the courses aren’t moved to Current Courses section, students will not be able to view the content on Electronic Reserves.

4. How do I make an Electronic Reserves Request?

Faculty can login to Ares to view the course(s) they are teaching each semester and add items in one of three ways::

1. After logging into Ares, click on the course you want to add items to. From the Faculty Reserve Tools, choose Add Reserve Items, choose the type of item you wish to add and fill out the form. If you have the item already digitized, you can upload the document at this time or if Copley has access to the requested documents, simply provide citation information and submit the form.
2. You may bring documents to be digitized and placed on Electronic Reserves to the Access Services Desk at The Copley Library and complete the BLUE Electronic Reserves Request Form; being sure to include clear citations for any documents you may be leaving for us to scan. Please be aware that the beginning of the semester is our most busy and we encourage you to get you materials turned in early, to ensure that materials are available for students when needed.
3. You may email your questions or special requests to reserves@sandiego.edu or contact Leslie Hovland,lhovland@sandiego.edu, Ext. 5973 or Alex Moran, moran1@sandiego.edu, Ext. 2364.

5. How can Students access my Reserves Materials?

Students may also access the page from the Copley Library homepage by clicking on the tab in the center of the page entitled, “Reserves” and Logging in to Ares, giving them access to electronic Reserves classes that they are enrolled in.

6. How much can I post without having received copyright permissions?
Generally, electronic course content may be included in the electronic reserves system without obtaining permission and is likely to be considered fair use if it is the first time the material is utilized by the instructor for the course, and the request does not exceed these guidelines:

• One chapter (or equivalent) from a book
• One journal or newspaper article (or equivalent)
• An excerpt from a prose work that does not exceed more than 10% of the work
• One chart, graph, diagram, drawing, cartoon or picture per book or per journal issue

Additional or continued use also may constitute fair use, but each situation must be evaluated on a case-by-case basis to determine whether fair use applies to the contemplated use.

7. Will Copley Library pay to obtain copyright permissions for me to post excerpts beyond fair use?

Yes.
If reserves staff determine that permissions are required after completing a fair use analysis, we will seek those on your behalf.

8. Will Copley retrieve Copley-Owned articles and appropriately limited excerpts from books on my behalf?
YES.
From Ares you can fill out the form from the Add Reserve Items under Faculty Tools, you can also make a request via our Document Delivery Service using your ILLiad account or Contact Reserves via email at reserves@sandiego.edu or via telephone at 619-260-5973 to request that Copley Library gather materials on your behalf.
Note: If you wish to request that Copley purchase materials we do not currently own, please contact the liaison librarian assigned to your department to request that the library consider adding a given resource to our collection.

9. How long will my course materials be accessible?
At the end of each semester, all copyrighted material in the electronic reserve database will be removed from access.

10. What happens to my Reserves materials after the Semester?

At the end of each semester, all copyrighted material in the electronic reserve database will be removed from access.

Reserves staff will keep all records related to previous courses for three academic years before deleting these records permanently. Instructors will be notified before any records related to previous courses are removed.

Any personal items you may have left us with during the semester can be picked-up at the Access Services Desk anytime.

11. Are there materials that do not require copyright permissions?

Yes. Materials which do not require copyright permission include those that are in the public domain, government documents and all documents for which the instructor holds the copyrights including but not limited to materials such as exams, syllabi and lecture notes.

12. Can I use Ares as a Substitute for the Purchase of Course packs and Textbooks ?
It violates the intent, spirit and letter of the law to use learning Management Systems as a substitute for the purchase of books, subscriptions or other materials when substantial portions of the material are required for educational purposes. Please contact the USD book store for more information about creating course packs.

Physical Reserves

1. What is Copley’s Copyright Policy Regarding Physical Reserves?

The University of San Diego expects all members of the University community to respect and comply with copyright law (Title 17 of the United States Code). The principles of copyright law govern the making of photocopies or other reproductions or adaptations of copyrighted material. The making of an electronic copy of a copyrighted work by any means (e.g. scanning, digitizing, etc.) constitutes reproduction that is governed by copyright law.

Copley Library will place materials on physical reserve at Copley Library under the following conditions:

1. The request to place materials on reserve is made by a member of the University’s faculty or staff.
2. Materials are being used for instructional purposes during the semester in which they are placed on reserve.
3. The faculty or staff making the request affirms that all materials to be placed on reserves were legally obtained.
4. Copyright notice regarding Title 17 of the U.S. Code is prominently displayed wherever materials are accepted for placement on reserves.

2. How can I submit a Physical Reserves Request?
Faculty my request that materials be added to physical reserves in one of three ways:

1. You may my bring items to be placed on physical reserve to the Access Services desk at The Copley Library and complete the Pink Physical Reserves Request Form.
2. You may complete our online request form being sure to include citations for the Copley-owned items being requested. Please bring personal items to add to reserves to the Access Services Desk at the Copley Library.
3. You may email your request to reserves@sandiego.edu being sure to include a list of the Copley items being requested, the name and number of the course and checkout times for your items (2 hours, 4 hours, 1 day or 3 days). Please bring personal items to add to reserves to the Access Services Desk at Copley Library.

3. How long will materials stay on Physical reserves?
Physical reserves materials are taken off reserves at the end of each semester, unless otherwise requested by the instructor. Reserves staff are happy to keep records of previous course materials for future reference upon request.

Once removed, Copley-owned items are returned to general circulation and personal items will be held for your pick-up at the Access Services desk unless otherwise requested by the instructor. Reserves staff are happy to return personal items via intercampus mail upon request. Note: Copley Library makes every effort to safeguard your personal items against damage or theft. Copley Library is not responsible for lost or stolen personal items.

4. What are the Loan periods for Physical Reserve Materials?
Faculty may choose to circulate reserve items for 2 hours, 4 hours, 1 day or 3 days.

5. Is there a limit to the number of items I can place on Physical reserves?

Yes. Faculty may place no more than 60 items on physical reserve in a given semester. However, Copley is happy to make exceptions to this limit as long as we have room to accommodate larger request.

Contact/Copyright Guidelines

Contact: You may email your questions or concerns to reserves@sandiego.edu or contact Leslie Hovland,lhovland@sandiego.edu, Ext. 5973 or Alex Moran, moran1@sandiego.edu, Ext. 2364.