Borrowing Policies – General Policies and Loan Terms for USD Faculty and Staff

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

Access and Outreach Supervisor Desk (619) 260-4799 or claccess@sandiego.edu.

Research/Graduate Assistant Proxy Form

If faculty members wish to have their research assistant pick up their materials, they will need to complete our research/graduate assistant proxy form.

Request It:

Patrons may request that library materials be retrieved from the stacks or from offsite storage and held at Copley Library’s Access Services Desk for pickup. To request a hold, find the item in the online catalog and click the “Request it” button. Requests placed before 11am will be available for pick up the next business day. Request made after 11am will be available in two business days (weekends and holidays not included). You will be notified via email when your request is available for pickup at the Access Services Desk. You have seven days to pick up your request. After that, the materials will be returned to their location or circulate to the next patron.

Faculty / Staff Loan Periods and Renewals Table

Renewals Policy:

Faculty and Staff are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see link to Loan Periods Table above). Please renew on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Due Date Notices below).

Library Due Date Notices:

Reminder Notice A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it. Reminder Notices are not sent for reserve items that have an hourly loan period.
First Overdue Notice One day after the item is due, a First Overdue Notice is sent. This indicates that late fees are being assessed.
Second Overdue Notice If the item is not returned, a Second Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
Third Overdue Notice If the item is not returned, a Third Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
Fourth Overdue Notice If the item is not returned, a Fourth and Final Overdue Notice is sent. This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.
Recall Notice Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. If you do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is always guaranteed.

San Diego Circuit Access:

Current Faculty and Staff can borrow up to 20 items. Retired Faculty and Staff do not have access to the Circuit through Copley Library.

Electronic Resources Access:

Current Faculty and Staff can access electronic resources (databases, ebooks, etc.) on and off campus.

Library E-mail Addresses:

Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies. To check what e-mail address is currently on your library record, log in to your library account.

If you wish to “forward” your email from your USD email address to a different email address, contact the ITS Help Desk at (619) 260-7900.

Effective September 2024