​Education Records

What are Education Records?

Under FERPA, education records are defined as records that are directly related to a student and are maintained by an education agency or institution or by a party acting for the agency or institution. The information may be recorded in any way, including, but not limited to, handwriting, print, computer media, videotape, audiotape, film, microfilm, microfiche, and e-mail.

Education records do not include:

  • records or notes in sole possession of the maker, used only as a personal memory aid and not revealed or accessible to any other person except a temporary substitute for the maker of the record (this might include notes an instructor makes while providing career/professional guidance to a student)
  • records made or maintained by physicians, psychiatrists, psychologists, and other health professionals and paraprofessionals that are used only in connection with treatment of students
  • employment records when employment is not contingent on being a student, provided the record is used only in relation to the individual's employment
  • records created and maintained by a law enforcement unit of the institution used only for law enforcement purposes
  • post-attendance records, i.e., information about a person that was obtained when the person was no longer a student (alumni records) and does not relate to the person as a student.

Types, Locations, and Custodians of Education Records

Type Location Custodian
Academic records:
Undergraduate and Graduate students
Registrar's Office
Founders Hall 117
University Registrar
Academic records:
Law students
Law School Records
Warren Hall 202
Law School Registrar
Financial aid records:
Undergraduate and Graduate students
Financial Aid Services
Hughes Center 302
Director, Financial Aid Services
Financial aid records:
Law students
Law School Financial Aid
Warren Hall 203
Director, Law School Admissions and Financial Aid
Financial records Student Accounts
Hughes Center 203
Student Financial Services
Academic integrity records Dean's Office
School or College
Dean of School or College
Student conduct records Student Affairs
University Center 232
Vice President for Student Affairs
International student records Office of International Services
Serra Hall 316
Director, International Services