If a faculty member or employee is leaving the university (or taking a long unpaid Leave of Absence), the USD-owned desktop or laptop they have been assigned to must remain with the university. Before the faculty member or employee’s last day of work, the department should notify their area technician that the person is leaving. Any file transfers or other work can be done by the technician at that time.
Computers in general can remain in the office if the person will be replaced, since computers are assigned per position, not employee. If the position will not be filled, the computer must be turned back into ITS. In the case of faculty members, the computers (especially laptops) must be turned back into ITS, since if a new faculty member is hired, they mostly likely will have a different computer preference. There are some cases where a desktop can remain for a new faculty member, but in general, a new computer is provided for all new faculty. It is important that your area technician be contacted when a faculty member is leaving, so that proper file transfer of any personal or research files is completed beforehand.
For computers that are not part of the computer replacement program and were purchased by department or grant funds, or are recycled computers, these can remain within your offices indefinitely. However, if you wish for them to be replaced at any point with your own funds or through the recycled computer program, the old computer must be turned into ITS for proper use or disposal.