It is university policy that all casual/temporary/non-benefit based employees work less than 20 hours per week or less than 1000 hours per calendar year. It is the responsibility of the hiring supervisor to monitor these employees' work hours to ensure that employees work less than the maximum 1000 hours each calendar year. For employees with multiple assignments, the supervisors must communicate with each other to monitor total hours worked.
To monitor these employees' work hours to ensure that they do not exceed the 1000 hour limit, supervisors may print a 1000 Hours Report from Oracle Manager Self-Service. Once the 1000 hours is reached in the calendar year, supervisors will need to reduce the employee’s scheduled hours per week or end their temporary assignment. The employee would not become eligible for rehire at the university until the beginning of the next calendar year. Supervisors should print a Department Action Form (DAF) from Oracle Manager Self-Service to change end dates or end an assignment.
Under limited circumstances, and with prior approval of Human Resources and the appropriate vice president, temporary/casual employees may continue to work past the 1000 hour limit. However, they will become eligible for the university’s retirement benefit only, and the department will be responsible for the cost of the additional benefit. The position will become a temporary, benefit based – retirement only - position (BBR). Another option is to convert a temporary position to a regular, benefit based position through the budget approval process.