Procedures and Forms

The following document relates to university processes. The procedures must be referenced and adhered to when incurring expenses with university funds.

• Accounts Payable Procedures (PDF)

Student Expense Report (Excel)

• This form should be used for expense reimbursements to students over $100 for students ONLY.

Petty Cash Voucher (Excel)  Petty Cash Voucher (PDF)

• This form can be used for expense reimbursements under $100 for students ONLY.

Student Payment Request (PDF)

• This form should be used for payments to students 

ACH Authorization Form (PDF)

Wire Authorization Form (PDF)

Payment Request (Excel)  Payment Request (PDF)

• This form should be used for payments to non-employees.  

ACH Authorization Form (PDF)

Wire Authorization Form (PDF)

Per Diem Form (Guest and Student ONLY)

Per Diem Chart as of October 2019 - Domestic (Excel)

Per Diem Chart as of October 2018 - Domestic (Excel)

Expenditure Type Definition (PDF)

POETS Pointers Reference Guide (Excel)

These links should only be used for student and guest per diem reimbursements. Employee reimbursements are required to use the Torero Travel and Expense travel allowances (per diem) function.

Domestic Per Diem Website

http://www.gsa.gov

Domestic Per Diem Calculator

http://www.gsa.gov/portal/category/26429

Domestic Per Diem FY18 Rates (use as of October 1, 2018)

FY19 Per Diem Rates

Domestic Per Diem FY18 Rates (use as of October 1, 2017)

FY18 Per Diem Rates

Foreign Per Diem Websitehttps://aoprals.state.gov/content.asp?content_id=184&menu_id=78