Timeline for Course Approvals through the CCC

Advanced Integration Submission Procedure  

Submission Deadlines

For a course to be included on the agenda for an upcoming CCC meeting that course must be submitted via CIM and routed to the CCC Chair at least 2 weeks prior to each CCC meeting. A completed submission via CIM indicates the following actions have occurred:

  • Instructor has worked with the appropriate Core Area Representative (CAR) to align their assignment prompts with the learning outcomes for that core area. Learning outcomes can be found in the Core Area Requirement (ATF) Reports.
  • Instructor or department representative obtains a vote from the department in support of adding the core attribute to the course.
  • Instructor or department representative uploads syllabi and supporting curricular material in CIM, ensuring that the appropriate core attribute is checked, and that the CCC Chair is listed in the workflow.
  • CIM record is routed to Department Chair/Program Director for approval.
  • CIM record is routed to Associate Dean (curriculum) in the representative unit, for approval.
  • The CIM record with all associated supporting material and approvals is routed to the CCC Chair at least two weeks prior to the next CCC meeting.

Approval Process and Timing

The catalog is the official record of courses offered by USD and has an annual deadline of March 1st for curricular changes. Thus, curricular changes must be approved prior to the March 1st catalog deadline in order for those changes to go into effect in the following Fall semester. For Core courses, this impacts the timing of when a course can be offered with a new core attribute, for the first time.

The submission deadlines, CCC meeting times and approval timelines are:

Submission Deadline CCC meeting If approved, semester in which that course can be
taught with the new core attribute for the first time*
Sept 13, 2018 Sept 27, 2018 Fall 2019
Oct 11, 2018 Oct 25, 2018 Fall 2019
Nov 15, 2018 Nov 29, 2018 Fall 2019
Jan 24, 2019 Feb 7, 2019
(extra meeting for catalog deadline)
Fall 2019
Feb 14, 2019 Feb 28, 2019 Fall 2020
Mar 14, 2019 Mar 28, 2019 Fall 2020
Apr 18, 2019 May 2, 2019 Fall 2020

Every effort will be made to adhere to this approval timeline. However, please note that each Core Report (comprised of the minutes from each CCC meeting) must be accepted by the undergraduate faculty in SB, SMSE and the College, in order for curricular changes to be fully approved. These meetings occur at different dates after each CCC meeting. A course is considered approved and is routed through the workflow in CIM when acceptance of the Core Report from each undergraduate unit is confirmed by the Core Director.

*For the 2018-19 academic year courses approved for Advanced Integration and/or a DISJ flag will be expedited so that the course can be taught with that flag in the semester following full approval. These two areas of the Core will be expedited while we continue to build the number of courses carrying these flags. All other curricular changes must follow the timeline listed here.