How to Request a Room

If you are a USD Student/Faculty/Staff Member:

Follow these steps:

  1. Check room availability on our Online Reservation Calendars
  2. Submit your request through EMS (Event Management System).

What happens next?

  • You will receive two emails:  one stating your request has been submitted, and a second confirming if your request is approved or not. 
  • Until you have received a CONFIRMATION EMAIL from the Department of Theatre, you are not authorized to use a room.
  • IMPORTANT:  Once your room request has been approved and you have received a confirmation email, you MUST have access to your confirmation email at all times while you are using the room/space you have requested. 
    • If conflicts arise between people over room usage, you must present your confirmation email. 
    • It can be printed out or pulled up on your electronic device. 
    • If you are not able to produce a confirmation email while using the room/space, you immediately lose your claim to the space.  

Rules while using a room/space:

  • When you are done using the room/space, return the space back to its original setting by returning all tables, chairs, props, etc. where you found them.
  • Please be respectful of the space; do not leave food, drinks, or trash in the room/space.


If you are an External Group:

(not a USD student/faculty/staff member)