Event Planning

The Office of University Events and Promotions is a service-oriented unit that coordinates events locally, regionally and nationally for the University of San Diego and its constituents.

The event planning team assists with the highest profile signature events — such as special anniversaries, building dedications or fundraising campaigns — as well as events that are hosted either by the president, the Board of Trustees or the university as a whole.

Download the most current USD Event Planning Overview (updated Spring 2018).

The Office of University Events and Promotions has been successful in raising the national profile of the university through a variety of signature events, including:

  • Founders’ Gala
  • Homecoming and Family Weekend
  • Alumni Honors
  • Wine Classic
  • President’s donor recognition events
  • Scholarship Luncheon
  • Grandparents Weekend

To inquire about using our team to help with your event, call (619) 260-7532 or email deannan@sandiego.edu.

Getting Started

If your event involves university alumni, parents, donors or other external constituencies such as corporate sponsors, our team of experienced campus event planners can assist you with any of the following:

  • Pre-planning/pre-event meetings
  • Vendor contracts and arrangements
  • Event invitations, programs and signage
  • Program agenda and proper messaging
  • Logistical planning and organization
  • Day-of coordination and troubleshooting
  • Post-event analysis
university event

Basic Tools for Planning Your Event

For those who are planning an event that falls outside of our purview, we have compiled a helpful list of hints that will help make your event a resounding success. The following are all important components to hosting an event at the University of San Diego, and should be used as a point of reference.

  • Selecting a Date and Time
  • Executive Attendance
  • Alcalá Club Request Form
  • Space Reservations
  • Auxiliary Services
  • Parking Services
  • Public Safety
  • Tram Services
  • Event Signage
  • Budget/Sponsorship
  • Other Event Details
  • Publicity
  • Printed Event Collateral