Campus Space

Drop Shadow

Scheduling Classrooms

In Fall 2008, Provost Sullivan and the academic deans adopted a timeline for the scheduling of classrooms that enables USD to make better use of an increasingly scarce resource on campus—our classrooms. Each school and the college has priority to schedule specific classrooms in their designated areas during the priority classroom scheduling period. This allows for continuity as well as for locating most classes of a school or college in the same building with the corresponding faculty offices. The academic schedulers may place as many classes as possible into their designated classrooms during this period. Thereafter, during open scheduling, academic schedulers will be able to place classes into any classroom available. If a need arises during open scheduling for a school or college to displace another unit from one of their specific designated classrooms then the other unit should try to accommodate this unit but is not required to do so. Open access for summer sessions will exclude classrooms in buildings reserved for summer conferences as well as for Professional and Continuing Education (see the Summer Scheduling Protocols website for specific information).

The timeline that the academic schedulers normally follow is listed below. These deadlines were suggested by academic schedulers from all units:

Fall Semester and Intersession
September 15 Request sent to department chairs, program directors, and coordinators for next year’s fall and intersession academic schedules.
Last day of classes First day to academic schedules.
December/January Schedules entered into Banner.
February 1 Second deadline for academic schedules.  Classrooms assigned.
February 15 Open access to all unscheduled classrooms.
March 1 Fall and intersession schedules published.
Spring Semester and Summer Sessions
March 15 Request sent to department chairs, program directors, and coordinators for next year’s spring and summer academic schedules.
Last day of classes First deadline for academic schedules.
June/July Schedules entered into Banner.
August 15 Second deadline for academic schedules.  Classrooms assigned.
September 15 Open access to all unscheduled classrooms.
October 1 Spring and summer schedules published.