ORGANIZATION BACKGROUND

The San Diego Futures Foundation is a 501c3 nonprofit that provides technology and technology-related services such as networking, training, and technical support to nonprofits, small disadvantaged businesses, and individuals. SDFF operations includes two administrative/program facilities, a computer refurbishing and recycling center, and a Community Technology Center (CTC) that is open to the public. The CTC offers donated and low-cost equipment to qualified individuals. The company uses NetSuite ERP for accounting, time keeping, project management, ecommerce, inventory, point-of-sale, and client relationship management (CRM).

GOAL
The Human Resource (HR) Specialist oversees all aspects of human resources needed by SDFF.

JOB SUMMARY
The HR Specialist is the primary point of contact at SDFF for employee relations, payroll and benefits, training, and similar responsibilities. This position serves as liaison for assimilating the organization’s and subdepartment goals to employee job scope and tracking measurable execution. The HR Specialist will also develop, improve, and update the company’s Human Resource processes, policies, and procedures. The HR Specialist will work with operations staff and provide necessary updates to the Executive Director.

6 Month to 1 Year Objectives
The HR specialist within the first year should address, manage or implement the following:

• Annual benefits open enrollment and employee deductions
• Review organization job descriptions and clarify responsibilities to reduce unnecessary redundancies and focus employee’s outputs
• Revise, implement, and oversee Performance Management System
• Update Employee Handbook
• Injury and Illness Prevention Program (IIPP)
• Prepare organization to meet all requirements associated for employers with greater than 50 employees
• Create fun, useful, and innovative reference guide for new hire and current employees

RESPONSIBILITIES AND TASKS

• Manage new employee recruiting, hiring, and onboarding
• Initial point of contact for employees’ inquiries and issues, including but not limited to payroll and company policies
• Provide support and retention for SDFF’s quality workforce
• Oversee enrollment and administration of employee benefits
• Manage employee payroll deductions
• Ensure ADA, EEO, FLSA, federal contract and other state and federal compliance
• Assist in executing quarterly employee reviews including scheduling, updating records, providing interim reminders and status of quarterly objectives to employees and supervisors
• Assist creating staff training plans, where applicable, to enhance skills and comply with government regulations
• Provide feedback and reports to management regarding successes and room for improvement
• Plan staff meeting and other staff appreciation events and gatherings
• Accurately record time and expenses in SDFF ERP software
• Assist with termination procedures and compliance
• Develop and oversee Internship Management System
• Develop and oversee Volunteer Management System
• Identify and recommend operational improvement and propose changes to policies, procedures, and processes for improvements
• Understand and follow company rules and regulations, and perform other duties as assigned

SKILLS

• Excellent written and oral communications
• Superior organizational skills
• Extremely detail-oriented
• Professional demeanor
• Enjoys working in a fast-paced environment
• Ability to work cooperatively with team members
• Open to working in and developing modern business practices
• Solid technical aptitude; able to learn new software applications quickly
• Advanced skills with Microsoft Word, Excel, PowerPoint, and Outlook

EXPERIENCE AND EDUCATION

• Bachelor’s degree in Human Resource Management, Labor Relations, Accounting, Finance, Business Administration, or related fields
• Minimum 3 years of experience working in Human Resources
• Preferred 1 year of experience working in Accounting functions
• PHR, PHR-CA, or equivalent work experience

PHYSICAL JOB DESCRIPTION

The work environment is a typical air conditioned office with cubicle-style desks and low-to-moderate sound levels. The Accounting and HR Specialist will be provided with a Windows 7-based PC or laptop, a telephone and office supplies to use for work related purposes. Physical tasks will be constant typing and sitting with occasional bending and lifting small boxes less than 50lbs.

TASKS AND TIME USE

• Human Resources and Administration - Enter timesheets and expenses, attend staff and board meetings, attend trainings, manage employee review process, update and comply with policies and procedures, and etc. - 80%
• Budgeting and Operations - Provide audit and budget assistance. - 10%
• Reporting - Create and help manage reports in NetSuite, analyze data and create detailed spreadsheets and presentations - 10%

REPORTING

The HR Specialist will report primarily to the Director of Operations.

TERMS

Wages: Salary
Hours: Part time (estimated 25 hours per week)
Classification: Exempt
Compensation: $33,750 - $41,250 annually
Benefits: Employee is not eligible for health benefits, but other benefits may be available as applicable to all part-time staff

APPLY
To apply for this position, please send resume and cover letter via email to jobs@sdfutures.org. Include URLs to online references and LinkedIn if appropriate.