Each year the University of San Diego publishes an Annual Campus Safety and Security Report, as required by the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the “Clery Act”). Under federal law, we are required to compile and publish statistics regarding the occurrence of certain criminal offenses that are reported either to the local police agency or to any official of the institution who is considered to be a Campus Security Authority under the Clery Act.
Under the law, a “Campus Security Authority” includes a campus security department; any individual or individuals who are responsible for campus security but who do not constitute a campus security department; any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses; and an official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings. Examples of Campus Security Authorities at the University of San Diego include all members of the Department of Public Safety, the Dean of Students and certain other Student Affairs administrators (excluding pastoral and professional counselors as defined below), members of the Athletics Administration, coaches, advisors to student organizations, and certain members of the Residential Life staff including the Assistant Dean, Director, Associate Director, Assistant Directors, Resident Faculty, Community Directors, and Resident Assistants.
Pastoral counselors and professional counselors are not Campus Security Authorities under the Clery Act. A pastoral counselor is defined as a person who is associated with a religious order or denomination, who is recognized by that religious order or denomination as someone who provides confidential counseling, and who is functioning within the scope of that recognition of a pastoral counselor. A professional counselor is defined as a person whose professional responsibilities include providing mental health counseling to members of the university’s community and who is functioning within the scope of his or her license or certification. Note also, that if you are an individual with dual roles, one as a professional or pastoral counselor and the other as an official who qualifies as a Campus Security Authority, and the roles cannot be separated, you are considered a campus security authority and are obligated to report Clery crimes of which you are aware.
As a Campus Safety Authority, you are required to report allegations of Clery Act crimes to the Department of Public Safety, including the following:
Murder and non-negligent manslaughter
Forcible sex offenses
Non-forcible sex offenses
Motor vehicle theft
All hate crimes involving: the aforementioned classifications, larceny-theft, intimidation, simple assault, and damage/destruction/vandalism of property
All liquor, drug or weapons law violations resulting in an arrest or referral for disciplinary action
If you observe any of these crimes, or if any person reveals to you that he/she learned of or was the victim of, perpetrator of, or witness to any of these crimes, you are expected to immediately contact the Department of Public Safety to have a crime report taken by a public safety officer. Please do not investigate the crime or attempt to determine whether a crime, in fact, took place. Simply make the report. Appropriate personnel may later contact you or others to gather additional information.
We also ask that you immediately report any crime that is observed by or reported to you so that the Department of Public Safety can document the incident and take action as appropriate under the circumstances. If there is any doubt as to whether a crime is reportable, you should err on the side of reporting the matter.
The University of San Diego has a responsibility to notify the campus community about any crimes which pose an ongoing threat to the community, and, as such, Campus Security Authorities are obligated by law to report crimes to the Department of Public Safety. Even if you are not sure whether an ongoing threat exists, immediately contact the Department of Public Safety.
If you have any questions, please contact Rebecca Torres, Interim Clery Compliance Manager at firstname.lastname@example.org or 619-260-4768.