Office of Sponsored Programs

Drop Shadow

Implementing the American Recovery and Reinvestment Act 2009

Information for Faculty/Researchers

The American Recovery and Reinvestment Act (ARRA) has provided new funding Opportunities for University of San Diego researchers and ARRA awards have additional and new reporting requirements.  Use this page to ensure compliance with ARRA reporting requirements.

ARRA Reporting

ARRA awards have additional and different business requirements as set forth by the ARRA.  There are specific fund management requirements and reporting on all projects/programs funded with ARRA funds so, it is critical that these requirements be met.  The Federal government has developed a central reporting site for the submission of all required ARRA reporting (  The Office of the Controller is the University’s designated official for all ARRA award reporting to the system and they will work in collaboration with other central administrative offices, colleges, departments, and Principal Investigators.  All data required must be submitted in a consolidated manner; therefore, it is imperative that the reporting is done centrally by institutions and not by individual award recipients.  The University of San Diego is already registered with system.  Reports are required quarterly and include general, fiscal and technical information.  All information will be made publicly available on the federal reporting website

ARRA Reporting Schedule

Date due at USD

Date to be submitted by USD

Federal due date

Monday, October 5, 2009

Friday, October 9, 2009

Saturday, October 10, 2009

Tuesday, January 5, 2010

Friday, January 8, 2010

Saturday, January 10, 2010

Monday, April 5, 2010

Friday, April 9, 2010

Saturday, April 10, 2010

Monday, July 5, 2010

Friday, July 9, 2010

Saturday, July 10, 2010

Monday, October 4, 2010

Friday, October 8, 2010

Sunday, October 10, 2010

Monday, January 4, 2011

Friday, January 7, 2011

Monday, January 10, 2011

Monday, April 4, 2011

Friday, April 8, 2011

Sunday, April 10, 2011

Tuesday, July 5, 2011

Friday, July 8, 2011

Sunday, July 10, 2011

Monday, October 3, 2011

Friday, October 7, 2011

Monday, October 10, 2011

Tuesday, January 3, 2012

Monday, January 9, 2012

Tuesday, January 10, 2012

Due at USD

:  This is the internal USD due date (by close of business).

Date to be submitted by USD

: This is the date that USD’s Office of the Controller must submit quarterly ARRA reports to

Federal due date

: This is the date that all quarterly reports are due

ARRA Reporting Guidelines for Principal Investigators

What are the data elements required for ARRA reporting and who is going to report this information?

There are many data elements required for ARRA reporting.  All data will be reported to by an ARRA Reporting Specialist in the Office of the Controller, working in collaboration with the Office of Sponsored Programs (OSP) and other central administrative offices and department administrators with the goal of minimizing the burden on researchers.

PIs are responsible for providing the Office of the Controller only technical information and project status information, but we may also need to ask PIs and department administrators to provide information about jobs created and sustained if we cannot gather this from another source.

What technical information needs to be reported by PIs?

The project-specific technical information includes: Award Description, Project Status, Quarterly Activities/Project Description and the Primary Place of performance of the project.  This includes the technical information you and your Co-PIs generate, and any technical information generated by your collaborators at other institutions if you have any (e.g., subrecipients).  These data elements are defined as follows:

  1. Award Description: (4,000) characters or less); a description of the overall purpose and expected results of the award and subaward(s) including significant deliverables.  You should be able to obtain this information from your proposal abstract.  If you received an ARRA award from the NSF, you can reuse the information contained in “Abstract at Time of Award” that is displayed publicly on the website For ARRA awards from the NIH, include the project abstract as provided by the HHS Readiness Tool/NIH RePORTER tool:, public health relevance statement, or other text that may be more informative to the public.  For summer research experience supplements, provide a sentence such as, “This grant provided a summer research experience(s) for (insert “x” number of high school student(s), college student(s), science educator(s), etc.)  In health-related scientific research.”  For administrative supplements, do not use the abstract from the parent grant; rather create a description of the purpose of the supplement.
  2. Project Status: Select one of the four choices:
    •  Not started
    • Less than 50% completed
    • Completed 50% or more
    • Fully completed
  3. Quarterly Activities/Project Description: (2,000 characters or less); Supplemental Information, as the project progresses.  Brief statements such as the following are suitable.
    • Personnel in place;
    • Research underway; and/or
    • Equipment purchased and/or installed.
  4. Primary Place of Performance of the Project: If it is not University of San Diego, San Diego, CA 92110 please provide: Name of location, City, State, Zip Code, Country.


  •  We may ask PIs to provide information about jobs created and sustained, but are awaiting some clear guidance on definitions from the Federal government before we provide further details here.
  • There may be additional project-specific information that PIs will need to review or provide, depending on award terms and conditions.  Sponsors can add additional reporting requirements at any time.
  • Please be aware that all reported information will be publicly available

When do PI’s report technical information?

The Federal government requires that institutions report quarterly.  To meet these set deadlines, the Office of the Controller request that PIs send their technical information to 5 business days in advance of the date that we are required to submit it to the federal government (see “Reporting Schedule”).  The first reporting period covers activities from February 17, 2009 through September 30, 2009.  If your ARRA award was not active as early as February 17, 2009, then use your award effective data as the beginning date for the first reporting period.  All awards issued on or before September 30, 2009, should be reported even if there is no activity to report.

Where do PIs send technical information?

Please send all reporting requirements directly to Katy Roig, Assistant Controller

In what format do PIs send technical information?

Technical information should be sent to as an attached Word document file only.  Please name the Word document file with the last name of the PI and the Oracle # assigned to the award (e.g., Smith PROVS1234).  Also, please put this same information in the Subject of your email message.  Information must be provided in the same order as the data elements identified above (#1 through #4).  You must stay within the character limit for the Award Description and the Quarterly Activities/Project Description.