Copley Library

Drop Shadow

Loan Policies

Copley Library's mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods.

Undergraduate Students |Graduate and Doctoral Students | Faculty | Staff | Alumni/Guests

Visiting Scholars| Contact Us

 

UNDERGRADUATE STUDENTS

COPLEY LIBRARY BORROWING PRIVILEGES AND FINES POLICY

Effective September 1, 2008

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

Renewals:

Students are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). To avoid fines, items checked out must be renewed by the borrower on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).

Replacement Costs:

Materials not returned to Copley Library are billed at a default replacement cost plus a service charge listed in the table below. Replacement fees are set at a minimum default cost which means we reserve the right to charge more if actual replacement cost exceeds the default amount. Replacement fees are never reduced even if the cost to replace the item is less than the default cost. Patrons can get the replacement cost refunded if the material is returned and the fines assistant is notified but will still be charged a $45 service fee. Borrowing privileges are suspended once a student accumulates $50 in fines.

Maximum Limits:

Students are limited to checking out a maximum of 30 items at any given time.  Among these items students are limited to a total of 4 items in any of the following formats or combination thereof:  DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.

San Diego Circuit Access: 

Currently enrolled students can access the Circuit and borrow up to 20 items.

Electronic Resources Access: 

Currently enrolled students can access electronic resources (databases, e-books, etc.) on and off campus.

Circulating Materials:

Undergraduate Student Loan Policy – Circulating Materials

Format

Loan Period

No. of Renewals

Overdue Charge

Default Replacement Cost

Service Charge

Book

28 Days

2

$1.00/day

$60.00

$45.00

DVD/VHS

3 Days

1

$3.00/day

$180.00

$45.00

CD

28 Days

2

$1.00/day

$50.00

$45.00

Computer File

28 Days

2

$3.00/day

$180.00

$45.00

Music Score

28 Days

2

$1.00/day

$50.00

$45.00

LP

28 Days

2

$1.00/day

$50.00

$45.00

Cassette

28 Days

2

$1.00/day

$50.00

$45.00

3-D Object

2 Hours

0

$5.00/day

$250.00

$45.00

Light Reading Book

28 Days

0

$1.00/day

$60.00

$45.00

Circuit Book

28 Days

2

$1.00/day

$100.00 + $25.00 processing fee

$15.00

Laptop Computer
* (1 of 3)

4 Hours

0

$20/hour

$1,600.00

200

Laptop Adaptor
*(2 of 3)

4 Hours

0

$20/hour

$80.00

0

Laptop Case
* (3 of 3)

4 Hours

0

$20/hour

$30.00

0

Accessories (extension cords, headphones, small fan)
Close of Library
0
$5/hour
Individual Item Replacement Cost
$15.00
Accessories (PC/MAC power adapter cords, iPhone power adapter cords, calculators)
4 Hours
0
$5/hour
Individual Item Replacement Cost
$45.00

* Laptop computer, adaptor, and case are checked out together as a set and all three must be returned together to avoid overdue charges.

Restricted Circulating Materials:

Formats listed below are restricted to library-use only, but may be checked out by special arrangement.

Undergraduate Student Loan Policy – Restricted Circulating Materials

Format

Loan Period

No. of Renewals

Overdue Charge Per Day

Default Replacement Cost

Service Charge

Microform

1 Day

0

$3.00

$150.00

$45.00

Cartographic Material

1 Day

0

$3.00

$150.00

$45.00

Graphic Material

28 Days

0

$1.00

$150.00

$45.00

Serials (Bound)

3 Days

0

$3.00

$1,000.00

$45.00

Serials (Unbound)

3 Days

0

$3.00

$100.00

$45.00

Special Collections Material

28 Days

0

$5.00

$200.00

$45.00

Archival Material

28 Days

0

$5.00

$200.00

$45.00

Reserve Materials:

To ensure equal access for all library users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Fines are higher to encourage prompt return. Reserve materials cannot be renewed and only two items may be borrowed at one time.

Undergraduate Student Loan Policy – Reserve Materials

Format

Loan Period

No. of Renewals

Overdue Charge Per Hour/Day

Default Replacement Cost

Service Charge

2 & 4 Hour Book

2 or 4 Hours

0

$0.50

$60.00

$45.00

1 & 3 Day Book

1 or 3 Days

0

$12.50

$60.00

$45.00

2 & 4 Hour DVD/VHS/Laser Disc/Computer File/Non-USD Materials

2 or 4 Hours

0

$0.90

$180.00

$45.00

1 & 3 Day DVD/VHS/Laser Disc/Computer File/Non-USD Materials

1 or 3 Days

0

$22.50

$180.00

$45.00

2 & 4 Hour CD/Phonodisc/Audiocassette/Scores

2 or 4 Hours

0

$0.50

$50.00

$45.00

1 & 3 Day CD/Phonodisc/Audiocassette/Scores

1 or 3 Days

0

$12.50

$50.00

$45.00

1 & 3 Day Special Collections/Archives

2 or 4 Hours

0

$1.50

$200.00

$45.00

2 & 4 Day Special Collections/Archives

1 or 3 Days

0

$37.50

$200.00

$45.00

2 & 4 Hour 3-D Object

2 or 4 Hours

0

$2.40

$250.00

$45.00

1 & 3 Day 3-D Object

1 or 3 Days

0

$60

$250.00

$45.00

2 & 4 Hour Microform/Cartographic

2 or 4 Hours

0

$.90

$150.00

$45.00

1 & 3 Day Microform/Cartographic

1 or 3 Days

0

$22.50

$150.00

$45.00

2 & 4 Hour 3-D Object/Miscellaneous

2 or 4 Hours

0

$2.40

$250.00

$45.00

1 & 3 Day 3-D Object/Miscellaneous

1 or 3 Days

0

$60.00

$250.00

$45.00

2 & 4 Hour Graphic

2 or 4 Hours

0

$0.50

$150.00

$45.00

1 & 3 Day Graphic

1 or 3 Days

0

$12.50

$150.00

$45.00

2 & 4 Hour Serials Bound

2 or 4 Hours

0

$0.90

$1,000.00

$45.00

1 & 3 Day Serials Bound

1 or 3 Days

0

$22.50

$1,000.00

$45.00

2 & 4 Hour Serials Unbound

2 or 4 Hours

0

$0.90

$100.00

$45.00

1 & 3 Day Serials Unbound

1 or 3 Days

0

$22.50

$100.00

$45.00

Library Notices:

Reminder Notice

A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it.  Reminder Notices are not sent for reserve items that have an hourly loan period.

First Overdue Notice

One day after the item is due, a First Overdue Notice is sent.  This indicates that late fees are being assessed.

Second Overdue Notice

If the item is not returned, a Second Overdue Notice is sent.  This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.

Billing Notice

If the item becomes long overdue, a Billing Notice is sent.  The Notice includes the replacement cost of the item plus a non-refundable service fee.  Borrowing privileges may be suspended. Failure to respond to a billing notice will result in your account being sent to the Student Accounts Office.

Recall Notice

Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. Ifyou do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is guaranteed.

Library E-mail Addresses:

Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies.  To check what e-mail address is currently on your library record go to http://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.

If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.

 

Back to Top

GRADUATE and DOCTORAL STUDENTS

COPLEY LIBRARY BORROWING PRIVILEGES AND FINES POLICY

Effective September 1, 2008

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

Renewals:

Students are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). To avoid fines, items checked out must be renewed by the borrower on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).

Replacement Costs:

Materials not returned to Copley Library are billed at a default replacement cost plus a service charge listed in the table below. Replacement fees are set at a minimum default cost which means we reserve the right to charge more if actual replacement cost exceeds the default amount. Replacement fees are never reduced even if the cost to replace the item is less than the default cost. Patrons can get the replacement cost refunded if the material is returned and the fines assistant is notified but will still be charged a $45 service fee. Borrowing privileges are suspended once a student accumulates $50 in fines.

Maximum Limits:

Students are limited to checking out a maximum of 60 items at any given time.  Among these items students are limited to a total of 4 items in any of the following formats or combination thereof:  DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.

San Diego Circuit Access: 

Currently enrolled students can access the Circuit and borrow up to 20 items.

Electronic Resources Access: 

Currently enrolled students can access electronic resources (databases, e-books, etc.) on and off campus.

Circulating Materials:

Graduate & Doctoral Student Loan Policy – Circulating Materials

Format

Loan Period

No. of Renewals

Overdue Charge

Default Replacement Cost

Service Charge

Book

90 Days

2

$1.00/day

$60.00

$45.00

DVD/VHS

3 Days

1

$3.00/day

$180.00

$45.00

CD

28 Days

2

$1.00/day

$50.00

$45.00

Computer File

28 Days

2

$3.00/day

$180.00

$45.00

Music Score

90 Days

2

$1.00/day

$50.00

$45.00

LP

28 Days

2

$1.00/day

$50.00

$45.00

Cassette

28 Days

2

$1.00/day

$50.00

$45.00

3-D Object

2 Hours

0

$5.00/day

$250.00

$45.00

Light Reading Book

28 Days

0

$1.00/day

$60.00

$45.00

Circuit Book

28 Days

2

$1.00/day

$100.00 + $25.00 processing fee

$15.00

Laptop Computer *(1 of 3)

4 Hours

0

$20/hour

$1,600.00

200

Laptop Adaptor
*(2 of 3)

4 Hours

0

$20/hour

$80.00

0

Laptop Case
*(3 of 3)

4 Hours

0

$20/hour

$30.00

0

Accessories (extension cords, headphones, small fan)
Close of Library
0
$5/hour
Individual Item Replacement Cost
$15.00
Accessories (PC/MAC power adapter cords, iPhone power adapter cords, calculators)
4 Hours
0
$5/hour
Individual Item Replacement Cost
$45.00

* Laptop computer, adaptor, and case are checked out together as a set and all three must be returned together to avoid overdue charges.

Restricted Circulating Materials:

Formats listed below are restricted to library-use only, but may be checked out by special arrangement.

Graduate & Doctoral Student Loan Policy – Restricted Circulating Materials

Format

Loan Period

No. of Renewals

Overdue Charge Per Day

Default Replacement Cost

Service Charge

Microform

1 Day

0

$3.00

$150.00

$45.00

Cartographic Material

1 Day

0

$3.00

$150.00

$45.00

Graphic Material

28 Days

0

$1.00

$150.00

$45.00

Serials (Bound)

3 Days

0

$3.00

$1,000.00

$45.00

Serials (Unbound)

3 Days

0

$3.00

$100.00

$45.00

Special Collections Material

28 Days

0

$5.00

$200.00

$45.00

Archival Material

28 Days

0

$5.00

$200.00

$45.00

Reserve Materials:

To ensure equal access for all library users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Fines are higher to encourage prompt return. Reserve materials cannot be renewed and only two items may be borrowed at one time.

Graduate & Doctoral Student Loan Policy – Reserve Materials

Format

Loan Period

No. of Renewals

Overdue Charge Per Hour/Day

Default Replacement Cost

Service Charge

2 & 4 Hour Book

2 or 4 Hours

0

$0.50

$60.00

$45.00

1 & 3 Day Book

1 or 3 Days

0

$12.50

$60.00

$45.00

2 & 4 Hour DVD/VHS/Laser Disc/Computer File/Non-USD Materials

2 or 4 Hours

0

$0.90

$180.00

$45.00

1 & 3 Day DVD/VHS/Laser Disc/Computer File/Non-USD Materials

1 or 3 Days

0

$22.50

$180.00

$45.00

2 & 4 Hour CD/Phonodisc/Audiocassette/Scores

2 or 4 Hours

0

$0.50

$50.00

$45.00

1 & 3 Day CD/Phonodisc/Audiocassette/Scores

1 or 3 Days

0

$12.50

$50.00

$45.00

1 & 3 Day Special Collections/Archives

2 or 4 Hours

0

$1.50

$200.00

$45.00

2 & 4 Day Special Collections/Archives

1 or 3 Days

0

$37.50

$200.00

$45.00

2 & 4 Hour 3-D Object

2 or 4 Hours

0

$2.40

$250.00

$45.00

1 & 3 Day 3-D Object

1 or 3 Days

0

$60

$250.00

$45.00

2 & 4 Hour Microform/Cartographic

2 or 4 Hours

0

$.90

$150.00

$45.00

1 & 3 Day Microform/Cartographic

1 or 3 Days

0

$22.50

$150.00

$45.00

2 & 4 Hour 3-D Object/Miscellaneous

2 or 4 Hours

0

$2.40

$250.00

$45.00

1 & 3 Day 3-D Object/Miscellaneous

1 or 3 Days

0

$60.00

$250.00

$45.00

2 & 4 Hour Graphic

2 or 4 Hours

0

$0.50

$150.00

$45.00

1 & 3 Day Graphic

1 or 3 Days

0

$12.50

$150.00

$45.00

2 & 4 Hour Serials Bound

2 or 4 Hours

0

$0.90

$1,000.00

$45.00

1 & 3 Day Serials Bound

1 or 3 Days

0

$22.50

$1,000.00

$45.00

2 & 4 Hour Serials Unbound

2 or 4 Hours

0

$0.90

$100.00

$45.00

1 & 3 Day Serials Unbound

1 or 3 Days

0

$22.50

$100.00

$45.00

Library Notices:

Reminder Notice

A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it.  Reminder Notices are not sent for reserve items that have an hourly loan period.

First Overdue Notice

One day after the item is due, a First Overdue Notice is sent.  This indicates that late fees are being assessed.

Second Overdue Notice

If the item is not returned, a Second Overdue Notice is sent.  This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.

Billing Notice

If the item becomes long overdue, a Billing Notice is sent.  The Notice includes the replacement cost of the item plus a non-refundable service fee.  Borrowing privileges may be suspended. Failure to respond to a billing notice will result in your account being sent to the Student Accounts Office.

Recall Notice

Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed. A Recall Notice is sent to your email address. Ifyou do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is guaranteed.

Library E-mail Addresses:

Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies.  To check what e-mail address is currently on your library record go to http://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.

If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.

 

Back to Top

FACULTY AND ADMINISTRATIVE STAFF

COPLEY LIBRARY BORROWING PRIVILEGES AND FINES POLICY

Effective September 1, 2008

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

Renewals:

Faculty and Administrative Staff are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). Please renew on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).

Maximum Limits:

Faculty and Administrative Staff are limited to 4 items in any of the following formats:  DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.

San Diego Circuit Access:

Current Faculty and Administrative Staff can borrow up to 20 items. Retired Faculty do not have access to the Circuit.

Electronic Resources Access: 

Current Faculty and Staff can access electronic resources (databases, ebooks, etc.) on and off campus. Retired faculty do not have access to electronic resources.

Circulating Materials:

Faculty and Administrative Staff Loan Policy – Circulating Materials

Format

Loan Period

No. of Renewals

Overdue Charge Per Day

Default Replacement Cost

Service Charge

Book/CD/Computer File/Music Score/LP/Cassette

120 Days

2

$0.00

$0.00

$0.00

DVD/VHS/Laser Disc

7 Days

2

$0.00

$0.00

$0.00

Serials (Bound and Unbound)

7 Days

1

$0.00

$0.00

$0.00

Light Reading Book

28 Days

0

$0.00

$0.00

$0.00

Circuit Book

28 Days

2

$1.00

$100.00 + $25.00 processing fee

$15.00

Restricted Circulating Materials:

Formats listed below are restricted to library-use only, but may be checked out by special arrangement.

Faculty and Administrative Staff Loan Policy – Restricted Circulating Materials

Format

Loan Period

No. of Renewals

Overdue Charge Per Day

Default Replacement Cost

Service Charge

Microform

1 Day

0

$0.00

$0.00

$0.00

Cartographic Material

1 Day

0

$0.00

$0.00

$0.00

Graphic Material

28 Days

0

$0.00

$0.00

$0.00

Serials (Bound)

3 Days

0

$0.00

$0.00

$0.00

Serials (Unbound)

3 Days

0

$0.00

$0.00

$0.00

Special Collections Material

28 Days

0

$0.00

$0.00

$0.00

Archival Material

28 Days

0

$0.00

$0.00

$0.00

 

Reserve Materials:

To ensure equal access for all users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Reserve materials cannot be renewed, and only two items may be borrowed at one time.

Faculty and Administrative Staff Loan Policy – Reserve Materials

Format

Loan Period

No. of Renewals

Overdue Charge Per Day

Default Replacement Cost

Service Charge

2 & 4 Hour Book

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day Book

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour DVD/VHS/Laser Disc/Computer File/Non-USD Materials

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day DVD/VHS/Laser Disc/Computer File/Non-USD Materials

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour CD/Phonodisc/Audiocassette/Scores

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day CD/Phonodisc/Audiocassette/Scores

1 or 3 Days

0

$0.00

$0.00

$0.00

1 & 3 Day Special Collections/Archives

2 or 4 Hours

0

$0.00

$0.00

$0.00

2 & 4 Day Special Collections/Archives

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour 3-D Object

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day 3-D Object

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour Microform/Cartographic

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day Microform/Cartographic

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour 3-D Object/Miscellaneous

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day 3-D Object/Miscellaneous

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour Graphic

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day Graphic

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour Serials Bound

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day Serials Bound

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour Serials Unbound

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day Serials Unbound

1 or 3 Days

0

$0.00

$0.00

$0.00

Library Notices:

Reminder Notice

A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it.  Reminder Notices are not sent for reserve items that have an hourly loan period.

First Overdue Notice

One day after the item is due, a First Overdue Notice is sent.  This indicates that late fees are being assessed.

Second Overdue Notice

If the item is not returned, a Second Overdue Notice is sent.  This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.

Third Overdue Notice

If the item is not returned, a Third Overdue Notice is sent.  This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.

Fourth Overdue Notice

If the item is not returned, a Fourth and Final Overdue Notice is sent.  This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.

Recall Notice

Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed.  A Recall Notice is sent to your email address. Ifyou do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is always guaranteed.

Library E-mail Addresses:

Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies.  To check what e-mail address is currently on your library record go to http://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.

If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.

 

Back to Top

 

STAFF

COPLEY LIBRARY BORROWING PRIVILEGES AND FINES POLICY

Effective September 1, 2008

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

Renewals:

Staff are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). Please renew on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).

Maximum Limits:

Staff are limited to checking out a maximum of 30 items at any given time.  Among these items Staff are limited to 4 items in any of the following formats; or combination thereof:  DVD, VHS, Laser Disc, CD, Computer file, LP, Cassette, and 3-D Objects.

San Diego Circuit Access:

Active Staff can access the Circuit and borrow up to 20 items.

Electronic Resources Access: 

Active Staff can access electronic resources (databases, ebooks, etc.) on and off campus.

Circulating Materials:

Staff Loan Policy – Circulating Materials

Format

Loan Period

No. of Renewals

Overdue Charge Per Day

Default Replacement Cost

Service Charge

Book/CD/Computer File/Music Score/LP/Cassette

28 Days

2

$0.00

$0.00

$0.00

DVD/VHS/Laser Disc

3 Days

1

$0.00

$0.00

$0.00

3-D Object

2 Hours

0

$0.00

$0.00

$0.00

Light Reading Book

28 Days

0

$0.00

$0.00

$0.00

Circuit Book

28 Days

2

$1.00

$100.00 + $25.00 processing fee

$15.00

Restricted Circulating Materials:

Formats listed below are restricted to library-use only, but may be checked out by special arrangement.

Staff Loan Policy – Restricted Circulating Materials

Format

Loan Period

No. of Renewals

Overdue Charge Per Day

Default Replacement Cost

Service Charge

Microform

1 Day

0

$0.00

$0.00

$0.00

Cartographic Material

1 Day

0

$0.00

$0.00

$0.00

Graphic Material

28 Days

0

$0.00

$0.00

$0.00

Serials (Bound)

3 Days

0

$0.00

$0.00

$0.00

Serials (Unbound)

3 Days

0

$0.00

$0.00

$0.00

Special Collections Material

28 Days

0

$0.00

$0.00

$0.00

Archival Material

28 Days

0

$0.00

$0.00

$0.00

Reserve Materials:

To ensure equal access for all library users, reserve materials have varying loan periods (see table below), and are usually restricted to library-use only. Reserve materials cannot be renewed, and only two items may be borrowed at one time.

Staff Loan Policy – Reserve Materials

Format

Loan Period

No. of Renewals

Overdue Charge Per Day

Default Replacement Cost

Service Charge

2 & 4 Hour Book

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day Book

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour DVD/VHS/Laser Disc/Computer File/Non-USD Materials

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day DVD/VHS/Laser Disc/Computer File/Non-USD Materials

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour CD/Phonodisc/Audiocassette/Scores

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day CD/Phonodisc/Audiocassette/Scores

1 or 3 Days

0

$0.00

$0.00

$0.00

1 & 3 Day Special Collections/Archives

2 or 4 Hours

0

$0.00

$0.00

$0.00

2 & 4 Day Special Collections/Archives

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour 3-D Object

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day 3-D Object

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour Microform/Cartographic

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day Microform/Cartographic

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour 3-D Object/Miscellaneous

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day 3-D Object/Miscellaneous

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour Graphic

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day Graphic

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour Serials Bound

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day Serials Bound

1 or 3 Days

0

$0.00

$0.00

$0.00

2 & 4 Hour Serials Unbound

2 or 4 Hours

0

$0.00

$0.00

$0.00

1 & 3 Day Serials Unbound

1 or 3 Days

0

$0.00

$0.00

$0.00

Library Notices:

Reminder Notice

A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it.  Reminder Notices are not sent for reserve items that have an hourly loan period.

First Overdue Notice

One day after the item is due, a First Overdue Notice is sent.  This indicates that late fees are being assessed.

Second Overdue Notice

If the item is not returned, a Second Overdue Notice is sent.  This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.

Third Overdue Notice

If the item is not returned, a Third Overdue Notice is sent.  This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.

Fourth Overdue Notice

If the item is not returned, a Fourth and Final Overdue Notice is sent.  This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.

Recall Notice

Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed.  A Recall Notice is sent to your email address. Ifyou do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is always guaranteed.

Library E-mail Addresses:

Your University of San Diego email address (“@sandiego.edu”) is your official university business email and all library correspondence is sent to it. The library is not responsible for email not received or sent to an old address. You are responsible for checking your university email and notifying the library of any changes or discrepancies.  To check what e-mail address is currently on your library record go to http://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.

If you wish to “forward” your email from your USD email address to a different email address, contact the Help Desk at [619] 260-7900.

 

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ALUMNI AND GUESTS

COPLEY LIBRARY BORROWING PRIVILEGES AND FINES POLICY

Effective September 1, 2008

Copley Library, the Legal Research Center, Media Services, the Art Department, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

Renewals:

Alumni/Guests are allowed to renew or extend the period of time for which materials are loaned by the length of the normal loan period. Renewal policies vary depending on the material format (see chart below). To avoid fines, items checked out must be renewed by the borrower on or before the due date. In most cases you are sent a reminder notice shortly before the due date reminding you that your materials are coming due (see Library Notices below).

Replacement Costs:

Materials not returned to Copley Library are billed at a default replacement cost plus a service charge listed in the table below. Replacement fees are set at a minimum default cost which means we reserve the right to charge more if the actual replacement cost exceeds the default amount. Replacement fees are never reduced even if the cost to replace the item is less than the default cost. Patrons can get the replacement cost refunded if the material is returned and the fines assistant is notified but will still be charged a $45 service fee. Borrowing privileges are suspended once an alumni/guest accumulates $50 in fines.

Maximum Limits: 

Alumni and guests are limited to checking out a maximum of 5 items at any given time.

San Diego Circuit Access: 

Alumni and guests do not have access to the Circuit.

Electronic Resources Access: 

Alumni and guests are only able to access electronic resources (databases, e-books, etc.) from on campus.

Circulating Materials:

Alumni and Guests Loan Policy – Circulating Materials

Format

Loan Period

No. of Renewals

Overdue Charge Per Day

Default Replacement Cost

Service Charge

Book

28 Days

2

$1.00

$60.00

$45.00

Music Score

28 Days

2

$1.00

$50.00

$45.00

Light Reading Book

28 Days

0

$1.00

$60.00

$45.00

Restricted Circulating Materials:

Formats listed below are restricted to library-use only, but may be checked out by special arrangement.

Alumni and Guests Loan Policy – Restricted Circulating Materials

Format

Overdue Charge Per Day

Default Replacement Cost

Service Charge

DVD/VHS/Laser Disc/Computer File

$3.00

$180.00

$45.00

CD/LP/Cassette

$1.00

$50.00

$45.00

Microform

$3.00

$150.00

$45.00

3-D Objects

$5.00

$250.00

$45.00

Cartographic Material

$3.00

$150.00

$45.00

Graphic Material

$1.00

$150.00

$45.00

Serials (Bound)

$3.00

$1,000.00

$45.00

Serials (Unbound)

$3.00

$100.00

$45.00

Special Collections Material

$5.00

$200.00

$45.00

Archival Material

$5.00

$200.00

$45.00

Reserve Materials:

Formats listed below are on reserve and restricted to library use only and may only be checked out by special arrangement. Fines are higher to encourage prompt return.

Alumni and Guests Loan Policy – Reserve Materials

Format

Overdue Charge Per Hour/Day

Default Replacement Cost

Service Charge

2 & 4 Hour Book

$0.50

$60.00

$45.00

1 & 3 Day Book

$12.50

$60.00

$45.00

2 & 4 Hour DVD/VHS/Laser Disc/Computer File/Non-USD Materials

$0.90

$180.00

$45.00

1 & 3 Day DVD/VHS/Laser Disc/Computer File/Non-USD Materials

$22.50

$180.00

$45.00

2 & 4 Hour CD/Phonodisc/Audiocassette/Scores

$0.50

$50.00

$45.00

1 & 3 Day CD/Phonodisc/Audiocassette/Scores

$12.50

$50.00

$45.00

1 & 3 Day Special Collections/Archives

$1.50

$200.00

$45.00

2 & 4 Day Special Collections/Archives

$37.50

$200.00

$45.00

2 & 4 Hour 3-D Object

$2.40

$250.00

$45.00

1 & 3 Day 3-D Object

$60

$250.00

$45.00

2 & 4 Hour Microform/Cartographic

$.90

$150.00

$45.00

1 & 3 Day Microform/Cartographic

$22.50

$150.00

$45.00

2 & 4 Hour 3-D Object/Miscellaneous

$2.40

$250.00

$45.00

1 & 3 Day 3-D Object/Miscellaneous

$60.00

$250.00

$45.00

2 & 4 Hour Graphic

$0.50

$150.00

$45.00

1 & 3 Day Graphic

$12.50

$150.00

$45.00

2 & 4 Hour Serials Bound

$0.90

$1,000.00

$45.00

1 & 3 Day Serials Bound

$22.50

$1,000.00

$45.00

2 & 4 Hour Serials Unbound

$0.90

$100.00

$45.00

1 & 3 Day Serials Unbound

$22.50

$100.00

$45.00

Library Notices:

Reminder Notice

A Reminder Notice is sent shortly before the item is due to remind you to either return or renew it.  Reminder Notices are not sent for reserve items that have an hourly loan period.

First Overdue Notice

One day after the item is due, a First Overdue Notice is sent.  This indicates that late fees are being assessed.

Second Overdue Notice

If the item is not returned, a Second Overdue Notice is sent.  This indicates that late fees continue to accrue and warns that you may be billed for the item if it is not returned.

Billing Notice

If the item becomes long overdue, a Billing Notice is sent.  The Notice includes the replacement cost of the item plus a non-refundable service fee.  Borrowing privileges may be suspended.

Recall Notice

Copley Library occasionally recalls an item by requesting a borrower to return it at the end of its current loan period. A recalled item cannot be renewed.  A Recall Notice is sent to your email address. Ifyou do not respond or return the item by the due date assigned in the Recall Notice, fines will be assessed from the recalled due date, not the original due date. At least one full loan period for each item is always guaranteed.

Library E-mail Addresses:

You are responsible for providing the library your current email address. All library correspondence is sent to the address on your library record. The library is not responsible for email not received or sent to an old address. You are responsible for checking your email and notifying the library of any changes or discrepancies.  To check what e-mail address is currently on your library record go to http://sally.sandiego.edu/patroninfo and log in with your name and 14-digit barcode.

 

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VISITING SCHOLARS

COPLEY LIBRARY BORROWING PRIVILEGES AND FINES POLICY

August 2013

Copley Library, the Legal Research Center, Media Services, the Art Department, United Front Multicultural Center, Women’s Center, the Hoehn Collection, and SOLES have different policies regarding loan periods and fines. This document defines the policy for Copley Library materials only.

Copley Library’s mission is to serve each user by making materials available when they are needed. We ask that you do your part to assure continued timely service to all by returning borrowed materials promptly within the stated loan periods. These guidelines were developed to inform you of Copley Library Borrowing Privileges and Fines Policy.

For assistance call or email:

  • Access and Outreach Services Supervisor Desk [619] 260-4799
  • Rick Stoppelmoor, Overdues/Fines, rstoppelmoor@sandiego.edu, [619] 260-2363

Eligibility:

  • Visiting Scholars (sponsored by a USD department or office) are scholars who have been invited to the USD campus to participate in research or instructional activities
  • All other visitors who do not have this invited status should refer to COPLEY LIBRARY POLICY FOR OTHER VISITORS.

Requirements:

  • Apply for a USD Visiting Scholar Card at the Access and Outreach Services Desk of Copley Library or ONLINE
  • Present the sponsoring letter or the APPLICATION FORM signed by the sponsored Dean or Department Chair
  • Show a valid ID (current driver’s license or passport) when submitting the APPLICATION FORM
  • The email address you provided us with when applying for your USD Visiting Scholar Card is your official business email. All library correspondence is sent to it
  • A visiting scholar card is valid up to one year from the date of issue
  • The visiting scholar is responsible for returning materials on or before the due date
  • The sponsoring departments are responsible for any outstanding fees or fines that the visiting scholar does not pay
  • The USD Visiting Scholar Card grants eligibility for the services specified below. If abused, privileges will be revoked
  • This may take 24 to 48 hours to process.

Library Access:

  • Onsite access to Copley Library databases, electronic resources and e-books using the library computers
  • Full use of printed materials (not on reserves) in the open book stacks while in the building
  • Ability to print from computers or make copies (with the purchase of a copy card)
  • Off-campus access to electronic databases may be granted based on your invited status
  • No access to Circuit or ILL services unless otherwise approved
  • Borrowing privileges are specified below
  • Maximum loan of 10 items at any given time. Among these items, a limit to a total of 4 items in any of the following formats or combination thereof: DVD, VHS, CD, Computer file, and Cassette
  • Restricted circulating materials are for library-use only except for any special arrangement
  • Other items not listed here are subject to a case-by-case approval

Visiting Scholar Loan Policy – Circulating Materials

Format

Loan Period

No. of Renewals

Overdue Charge

Default Replacement Cost

Service

Charge

Book

28 Days

2

$1.00/day

$60.00

$45.00

DVD/VHS

3 Days

2

$3.00/day

$180.00

$45.00

CD

28 Days

2

$1.00/day

$50.00

$45.00

Computer File

28 Days

2

$3.00/day

$180.00

$45.00

Music Score

28 Days

2

$1.00/day

$50.00

$45.00

Cassette

28 Days

2

$1.00/day

$50.00

$45.00

Headphones

Close of Library

0

$5.00/hour

Individual Item Replacement Cost

$15.00


For assistance contact: