Copley Library

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Group Study Rooms Policies

Copley Library Group Study Rooms Policies

Copley Library has three group study rooms: the Conference Room, the South Group Study Room, and the Seminar Room. We want you to use them and we want to make it as easy for you as possible. Therefore we need to set a few policies so everyone knows what to expect.


Group Study rooms are intended as a place for students to work and study together. They are not intended for either individual study or socializing.

Who can reserve rooms?
Only current USD students with a valid USD email address may reserve rooms for group study.

How do I reserve a group study room?
Group Study Rooms may only be reserved through our online reservation system at:

When can we reserve the room?
Rooms may be reserved two weeks in advance anytime up to next available time slot.

How many people do we need to reserve a room?
To reserve a room for group study, groups must have at least 2 people for the Conference Room and a minimum of 4 people for the South Group Study Room. You must have a group of 15 or more to reserve the Seminar Room.

How long can we have the room for?
Rooms are reserved in 1-hour time slots. Groups are limited to 2 time slots per day total. Groups may stay beyond their reserved time if no one else has reserved that room at that time.

You will receive an email confirming your reservation that includes a link you can use to cancel your reservation. You must cancel within 1 hour of your reserved time slot.

Late Arrival
There is a 15-minute grace period attached to your reservation. If your group does not arrive within the grace period the reservation is void and the room becomes openly available.

Usage Policies
Anyone who reserves a room is expected to clean up after themselves and leave the room ready for the next group.

All rooms have a whiteboard. Please use only appropriate markers and erasers on the whiteboards. If you do not have your own dry-erase markers or erasers, the Access Services Desk may have some.

The Conference Room is intended to provide space for listening and viewing multi media. While you are free to reserve and use this room as a group study space, please be aware that if you are not using it for listening/viewing, you may be asked to reserve the South Group Study Room in order to provide access to students who need this room for its intended purpose.

The Seminar Room is intended primarily for Copley Library staff events and activities and thus is available for group study on a limited basis. During regular weekdays the Seminar room is not available for group study reservations until after 5 p.m. If the Seminar Room has not been reserved for either a library event or a group study session it is available for open study weekdays after 12:15 pm.

These rooms are a shared resource. Please be conscientious of others and share these rooms in a spirit of cooperation. If a problem arises, do your best to work it out. If you cannot come to an agreement, we are here to help. Contact library staff at the Access Services Desk at 619-260-4799 if you need assistance.

**The Library reserves the right to cancel any reservation that is not in accord with our policies.