Policies

Revised on 4/5/2017

Recording Policy

A. Classroom Events Policy

  • Attendance is expected in all classes.  Attendance means physical presence in the classroom.  Regular and punctual attendance is necessary to satisfy law school and ABA requirements. However, Technology Services Department (TSD) will record classes for faculty for pedagogical reasons as well as make-up classes that fall outside the regular class time block, classes for students with verified disabilities, or classes for students observing religious holidays.   Students must get written approval from the instructor at least 48 hours in advance.
    • Faculty Requests for Taping:  Faculty may request that their classes be audio or video taped for pedagogical reasons or special events. The request must be submitted at least 48 hours in advance of the event using the online Audio/Video Request Form.
    • Student Requests for Religious Holidays:  Classes taking place on religious holidays are not automatically recorded.  Faculty and/or students may request that a class be audio/video taped using the online Audio/Video Request Form. Students must obtain written approval from the instructor at least 48 hours in advance and must forward that approval to TSD via email.

B.  Non-Classroom Events

  • Law School faculty and staff may request to have non-class events recorded when submitting their room request online or using the online Audio/Video Request Form 48 hours in advance of the event.

C.  Publication of Recordings

  • Class recordings due to religious holidays or makeup classes are made available to the entire class by the instructor. Instructors reserve the right to remove any link from class playlists or individual links at any time.
  • It takes minimum of two full business days (excluding weekends and holidays) for TSD to process and post links for media streaming from the University of San Diego Video or Media Site Server.
  • All class-related digital audio and video recordings will be posted in an associated class playlist or individually, based on the instructor’s choice.  The administrator of the site retains the right to add or remove links from the server at any time.
  • Unless students are notified otherwise, the postings will remain on the playlist or individually for the duration of the semester.  The administrator of the site retains the right to add or remove links from the server at any time.
  • The TSD must be notified in advance if there is any reason that digital audio and video streaming media will require posting longer than the current semester.

Equipment Checkout

TSD has laptops (Apple and PC’s are available), LCD projectors, analog speakerphones, portable sound system, digital audio recorders and handy cams for checkout.  

  • The equipment may only be checkout for official University business only.
  • Reservations must be made at least one week in advance of the checkout date.
  • Check out time is limited to two weeks.
  • If your event takes place outside TSD's hours of operation and/or off campus, you are responsible for all equipment.

Video Conferencing

TSD is equipped with a High Definition Polycom video conferencing system. 

  • The equipment can only be setup in Warren Hall rooms 109G and 113A.
  • The room and equipment must be reserved (space permitting) at least one week in advance of the scheduled event.

Teleconferencing

Two services (USD Conferencing and TurboBridge) are available for teleconferencing based on the number of participates.

  • USD Conferencing system can handle six callers and there is no charge for the service.
  • Turbo Bridge audio conferencing system can handle up to 250 participants and charges do apply for each connection.  A POETS code will be necessary at time the reservation is made.
  • TSD can provide an analog speaker phone for the event.
  • The room and equipment must be reserved at least one week in advance of the scheduled event.

Web Casting

Two services (MediaSite and Ensemble) are available for webcasting

  • MediaSite may either be distributed live or on demand.  It will provide a separate stream for video and computer screen capture.  MediaSite is currently only available in Pardee Legal Research Center room 132, Warren Hall 3C and the Grace Courtroom.
  • All the remaining rooms can be posted on Ensemble on demand basis.
  • The room and equipment must be reserved (space permitting) at least one week in advance of the scheduled event.
  • TSD can record, edit and encode recordings for either system.
  • It generally takes two full business days (excluding weekends and holidays) for TSD to process and post links for either system.

Contact:

Technology Services
Guadalupe Hall, 204
Warren Hall, 137
Phone: (619) 260-6842

Hours

M-Th: 8:30 a.m. to 5 p.m.
F: 8:30 a.m. to 4 p.m.