Key Request Process

Access to Keys:

Lead Custodian- (619) 318-8878

Administrative Services Manager – Ext. 4586

Key Request Form Example:

Key Request Form

First point of contact:

Faculty & Adjunct: Executive Assistance

Staff & Administrators: Administrative Services Manager & Lead Custodian


Process for Key Request:

For current Faculty

Contact current Executive Assistant (EA) with request

II. EA email Administrative Services Manager (ASM) and cc Lead Custodian and Lead Executive Assistant

  • Please provide faculty name, room number(s), date needed

III. ASM or Lead Custodian will provide EA with:

  • Keys
  • Key Request form

IV. EA will provide keys to Faculty member and have them sign Key Request form

V. EA will return form to ASM mailbox when completed

For new Faculty

I. Email request to Administrative Services Manager (ASM) and cc Lead Custodian and Lead Executive Assistant            

  • If office space needs to be determined please indicate in email.

II. If needed, ASM will determine office space and provide EA with:

  •  Office space information
  •  Keys
  •  Key Request form

III. EA will send welcome email to Faculty member and cc Lead EA and EA to Vice Dean that will include:

  • Office information 
  • Contact information

IV. EA will provide keys to Faculty member and have them sign Key Request form

V. EA will return form to ASM mailbox when completed

For current Staff members/ Administrators

I. Email request to Administrative Services Manager (ASM) and cc Lead Custodian

  • Please provide room number(s) and date needed

II. ASM or Lead Custodian will provide:

  • Keys
  • Key Request form

III. Staff member will sign Key Request form and return to ASM mailbox

For new Staff members/ Administrators

I. Email request to Administrative Services Manager (ASM) and cc Lead Custodian (Either supervisor or Staff member)

  • Please provide room number(s) and date needed

II. ASM or Lead Custodian will provide:

  •   Keys
  •   Key Request form

III. Staff member will sign Key Request form and return to ASM mailbox

For Immediate Room Access

If staff does not need to obtain a key for extended access but needs to gain immediate access please proceed as follows:

  1. Contact Lead Custodian at (619) 318-8878
  2. If unavailable contact Administrative Services Manager at Ext. 4586

Contact:

Finance and Administration
Warren Hall, Room 103a
Administrative Services Manager
Phone: (619) 260-4586