Migrating Alumni E-mail

Unfortunately, USD can no longer keep Alumni’s email accounts indefinitely. Thankfully, Alumni Relations has set up a free email forwarding service available to all USD alumni. It is important to understand that this is an email forwarding address, not an email account. There are several steps involved in setting up your forward and migrate all your old email to a new account.

1. First, you'll need an outside email account. If you don't already have one, you can try some of the free email services like Google's Gmail, MSN's Hotmail, or Yahoo's service.
2. After you have another account set up, you can set up your forwarding. To do so, head to the USD Alumni Association (link to: http://alumni.sandiego.edu) homepage and click on “click here to proceed through the registration process.” After you register by obtaining your alumni ID number from the Office of Alumni Relations, be sure to click on the "Permanent Email" link on the left navigation bar to set up the forward. If you have any questions about this process please call the Alumni Association at (619) 260-4819. Please note that whatever you chose your user ID to be within the Alumni Online Community will automatically become your new forwarding address.
3. Now you will be wanting to get all your mail out of your sandiego.edu account before it is deleted. There are several ways to do this. The simplest way is also the most time consuming: you can log in to Webmail and forward every message to your new account. This is really only practical if there are only a couple messages in your sandiego.edu account that you'd like to save.
4. If you'd rather save your entire inbox, it makes much more sense to set up an email client to download all your messages. The basic idea behind this process is to set up a POP account on your local machine and download all your messages from the sandiego.edu into it. This tutorial will go into detail with this process for several different email clients: Outlook Express, Outlook, Eudora, and Mozilla Thunderbird (free download) for the PC; Mail, Entourage, and Thunderbird (free download) for Mac.

PC

Outlook Express

1. Upon opening Outlook Express for the first time, the new account wizard will begin. If it does not, simply go to the "Tools" menu at the top and select "Accounts..." Then click the "Add" button and select "Mail..."
2. Enter a name and hit Next, then enter your sandiego.edu address and hit Next. In the next window, select "POP3" as the type of incoming mail server, then enter "pop.sandiego.edu" as the server. You need to contact your ISP to find out what their outgoing mail server is, however. A list of common outgoing mail servers can be found here.
3. The next window will ask for your sandiego.edu account username and password. You do not need to turn on Secure Password Authentication, but you can if you want to. Click Next, then Finish.
4. Now all you have to do is hit the Send/Receive button, and you're done!

Outlook

Upon opening Outlook for the first time, you will be asked if you would like to set up an email account, and if you select yes, the new account wizard will begin. If not, go to the "Tools" menu at the top and to "Email Accounts..."

Select "Add a new e-mail account" and hit Next. On the next screen, select "POP3" and click Next.

Enter all your information in the next screen. Type "pop.sandiego.edu" as the incoming mail server. You need to contact your ISP to find out what their outgoing mail server is, however. A list of common outgoing mail servers can be found here. When all that is in, hit Next, then Finish.

Push the "Send and Receive" button on the top toolbar, then you're done!

Eudora

1. Upon opening Eudora for the first time, the New Account Wizard should run. If not, go to step 5. In the New Account Wizard, hit Next to get started.
2. Leave "Create a brand new account" selected and hit Next. On the next screen, enter your name and hit Next. The next screen requires your USD email address, and the next requires your email username.
3. On the next screen, enter "pop.sandiego.edu" as your incoming mail server and be sure to select POP as the server type. Click Next to continue. You need to contact your ISP to find out what their outgoing mail server is, however. A list of common outgoing mail servers can be found here. Enter that in the Outgoing Server field and hit Next.
4. Click Finish, then click on the Check Mail button (also found in the File menu) to download your email. Congratulations, you're done!
5. If you already have an account set up in Eudora, it is very difficult to set up another; the program is not designed to do it. If you just want to change account settings, however, then go to the Tools menu and then to "Options..."
6. In the Getting Started section, enter your name, USD email address, and USD email username. Type "pop.sandiego.edu" in the section for Incoming Mail Server. You need to contact your ISP to find out what their outgoing mail server is, however. A list of common outgoing mail servers can be found here.
7. This should fill in the rest of the information automatically. Just click OK, then the Check Mail button. That's it!

Thunderbird

1. Upon opening Thunderbird for the first time, the Import Wizard will launch. Simply select "Don't import anything" and then click Next. The Account Wizard will then launch. If the Account Wizard does not launch, go to the Tools menu, then to "Account Settings..." Then click on "Add Account..." to start the Wizard.
2. Leave "Email account" selected and hit Next. Then, enter your name and USD email address and hit Next.
3. Select POP as the type of incoming server, then input "pop.sandiego.edu" as the incoming server. You need to contact your ISP to find out what their outgoing mail server is, however. A list of common outgoing mail servers can be found here.
4. The incoming and outgoing usernames should be the same as your USD email username. Hit Next, name the account whatever you wish, hit Next, then hit Finish.
5. Finally, hit the "Get Mail" button, and in will flow your email. You're all done!

Macintosh

Mail

1. Upon opening Mail for the first time, you will be asked to set up an account; follow the instructions from step 2 if this is the case. To set up a new account from within Mail, go to the "Mail" menu at the top, then to "Preferences," then click on the "Accounts" tab. To add a new account, click the + icon underneath the account list.
2. Change the Account Type to POP, then enter any description you want for the account. Enter your USD email address and your name in the next two fields, then enter "pop.sandiego.edu" as the Incoming Mail Server. The User Name and Password should be your USD username and password. You need to contact your ISP to find out what their outgoing mail server is, however. A list of common outgoing mail servers can be found here. Click on Server Settings... to change that.
3. Close the Preferences window and Save your changes. Then click on the Get Mail button at the top toolbar and marvel as your messages begin to download. You're all set!

Entourage

1. Upon opening Entourage for the first time, the Entourage Setup Assistant will run (if not, simply go to the File menu, then to New, and then down to "Email account") and ask you if you want to import any settings. Select the first option, then click the right arrow. Enter your email address, and make sure not to select the Exchange server option. Continue to the next screen, which will tell you that Entourage failed to automatically configure your account. Ignore this and go to the next screen.
2. In the Verify and Complete Settings window, fill in your personal information. Your Account ID and Password are your USD email username. Type "pop.sandiego.edu" in the Incoming mail server field and make sure to select POP as the Incoming mail server type. You need to contact your ISP to find out what their outgoing mail server is, however. A list of common outgoing mail servers can be found here. Click the arrow to continue, and in the next window you can test your settings. After that, click the arrow to continue.
3. In the next window, you can give whatever name you so desire to the account, then click Finish. Then simply click the Send & Receive button on the top toolbar and relax while your email comes flooding in!

Thunderbird

1. Upon opening Thunderbird for the first time, the Import Wizard will launch. Simply select "Don't import anything" and then click Next. The Account Wizard will then launch. If the Account Wizard does not launch, go to the Tools menu, then to "Account Settings..." Then click on "Add Account..." to start the Wizard.
2. Leave "Email account" selected and hit Next. Then, enter your name and USD email address and hit Next.
3. Select POP as the type of incoming server, then input "pop.sandiego.edu" as the incoming server. You need to contact your ISP to find out what their outgoing mail server is, however. A list of common outgoing mail servers can be found here.
4. The incoming and outgoing usernames should be the same as your USD email username. Hit Next, name the account whatever you wish, hit Next, then hit Finish.
5. Finally, hit the "Get Mail" button, and in will flow your email. You're all done!