Grant Data Preservation Options (for use associated with NSF Data Management Plans and Other Sponsored Research)

In order to address improvements to preservation/archiving storage solutions for NSF research, the University of San Diego Information Technology Services unit suggests that PI’s consider the following options for data archiving/preservation associated with NSF grant research (at the close of the grant):

  1. Business Advanced Dropbox
    • For $180 per year (in 2017) you are provided with an unlimited storage of Business/Advanced Dropbox. Dropbox is a service and application that is commonly used to share documents. At the University of San Diego, Information Technology Services obtained a limited number of business/advanced licenses of Dropbox for sharing of documents, storage, and for preservation of data. Our Dropbox agreement is an annual subscription model and it is dependent on the terms of the contract as per Dropbox’s annual renewal (please email software@sandiego.edu with your request).
    • Note that DropBox differs from other data preservation methods listed below in that it is a file synchronizing and sharing service rather than a file storage service. While it does provide unlimited storage, you must also retain a copy of your files on your local computer and must have sufficient storage on your computer to hold all of your files. The amount of actual storage available in Dropbox is limited by the storage available on your computer.
    • Business Advanced Dropbox Features:
      • Data Retention—Files retained and accessible for e-discovery or contractual obligation
      • External sharing with non USD individuals
      • Live Document Editing—Ability for multiple people to collaborate and edit on the same document at the same time
      • Version Control—File versions and history is ONLY kept for 120 days
      • Administration and Management of Account: this is done by an ITS administrator
      • More details of features listed under the Advanced column 
      • Cost: $180 for unlimited storage per person per year.
  2. USD Enterprise storage (e.g. NetApp/EMC) offered at $500/year for the first 10 GB and $200 per year for each additional 100 GB up to 100 TB (please coordinate with ITS – Doug Burke, ITS Sr. Director of Network, Infrastructure, Systems and Services).
  3. USD Tape backup for long-term preservation purposes $3000 per TB per year (please coordinate with ITS - Doug Burke, ITS Sr. Director of Network, Infrastructure, Systems and Services).
  4. Amazon S3 (please coordinate with ITS – Doug Burke, ITS Sr. Director of Network, Infrastructure, Systems and Services).
    • Purpose: Standard Infrequent Storage
    • 10TB - ~$250.00/month (will vary)
    • NOTE: Amazon prices and parameters for storage volume will change on a monthly basis.
  5. Digital USD: The University of San Diego's institutional repository, Digital USD (digital.sandiego.edu) publishes, preserves, and provides open online access to the scholarship, creative work, original data sets, and archival material produced by or affiliated with the University of San Diego community. When data must be made openly accessible to the public in order to comply with grant funding, Digital USD is an appropriate platform. Please contact the Digital Initiatives Librarian at digital@sandiego.edu for more information.