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How to Set Up Outlook Auto-Archive

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Setting up AutoArchive – Outlook 2010 and 2013: This tutorial is designed specifically for Outlook 2013. However, the procedure is similar for earlier versions of Outlook.
For detailed instructions with pictures, please see attached PDF

A feature of Outlook is the automatic archiving of your items. This process is very important as it is likely that
all of the items you wish to store will not fit into the limited space on the USD Exchange servers.
The AutoArchive process takes the oldest mail items and transfers them to a personal folder on your
computer’s local hard drive where it can remain easily accessible while not taking up room on the Exchange
servers. Thus, AutoArchiving is a very useful tool in the maintenance of your Exchange account.
To enable AutoArchive in Outlook or to check your archive settings, follow the instructions below:
Open Outlook and click on FILE > OPTIONS 
In OPTIONS, click ADVANCED
In ADVANCED, click on AutoArchive Settings
This opens up a menu of options and settings from which to choose. For instance, you can choose how often
AutoArchive runs. For the purpose of this tutorial, the run time is every 14 days. If you want Outlook to ask
before archiving, check the box “Prompt before AutoArchive runs.”
With these settings, AutoArchive will move all items older than 6 months to the local Archive folder.
Click OK

Congratulations! You have successfully set up an AutoArchive folder.For step-by-step instructions on how to set up Outlook auto-archive, please see the attached PDF.

 


If you have any questions, or encounter any issues during this process, please contact the Help Desk at 619-260-7900 or email help@sandiego.edu