1. Plan your timeline
- Except in rare cases of applications requiring a full-level review, there are no deadlines for submitting an IRB application.
- Researchers are advised to allow for a minimum of 30 days from the initial preparation of the IRB application to final approval.
- Researchers must take responsibility for adequate time planning- the USD IRB is unable to process applications on an emergency basis.
2. Begin the application
- Students should work with their faculty advisor or mentor in preparing an application.
- Faculty should consult with their academic unit's IRB Representative for any questions regarding the application process.
- Researchers not affiliated with USD must locate a full-time USD faculty member to serve as their USD sponsor, and collaborate with the sponsor in preparing the application.
3. Complete the application
- Download the IRB application.
- While the application is designed to be self-explanatory, you may wish to consult your IRB representative regarding the level of review you are requesting (exempt, expedited, full).
- Give yourself adequate time to complete the application. Do not delete any text, except the red example text - it is there for a purpose.
- When you are done, print out a hard copy.
4. Assemble the appendices
It is essential to attach a hard copy of all research materials as appendices to your application, including:
- A Consent Form (if applicable)
- All study questionnaires. The materials must be in the same format as you will give to your research participants.
- Any scripts or interview questions you will use.
- An IRB training certificate for every person named on the application, unless a certificate is already on file in the Provost's Office.
5. Obtain signatures
Before your IRB Representative can sign your application, he/she must read it. Please allow enough time for your IRB Representative to read it. All researchers must obtain the signatures of:
- Your school/college IRB representative.
- Your Dean or administrator of your academic unit.
- Students must obtain their Faculty Advisor's signature.
- Researchers not affiliated with USD must obtain their USD Sponsor's signature.
6. Submit your application
Submit one hard copy in a manila envelope to:
- Ms. Lori Ermac-Nash, Office of the Provost, HC-214.
- Be sure to keep a copy of all materials you submit.
7. How you will be notified
- You will receive an email notification from Dr. Thomas Herrinton, Associate Provost and IRB Administrator.
- The email will have an official notification form attached, called the Project Action Summary (PAS).
- Be sure to download and keep a copy of the PAS- it is your responsibility as a researcher to keep this official record.
- A signed, hard copy of the PAS will be sent to you via campus mail within a week. Please note that when a student is the PI, the hard copy PAS is sent to the Faculty Advisor.
8. If you need to make any changes to your study after receiving approval
- Sometimes researchers need to make changes to an already approved study, such as adding a new data collection site.
- If you are making such a change, you must obtain IRB approval before proceeding.
- To obtain approval, download and submit the Request for Modification Form from the Forms web page.
9. When you complete your research project
- When your study is concluded, you must document its completion with a Summary Form.
- Download and submit the Summary Form from the Forms web page.
- The Summary Form must be signed by the researcher and his/her faculty advisor (if applicable).
10. If your research project continues for more than one year
- If your study will continue for more than one year past the original IRB approval date, you must submit a Continuation Form. In order to continue the research, the Continuation Form must be submitted within the calendar year.
- Download and submit the Continuation Form from the Forms web page.
- The Continuation Form must be signed by the researcher, his/her faculty advisor (if applicable), your school/college IRB Representative, and your Dean.