Selecting a Candidate to Hire

All Regular and Courtesy Recruitments

When you have selected the candidate you would like to hire:

  1. Call the candidate’s references.  Two professional references are required.  At least one should be a former supervisor.  Click here for sample reference questions.
  1. Login to the Jobs@USD recruitment system:

MySanDiego.edu >> Employee >> Employee Resources >> Jobs@USD

  • Submit a Proposal to Hire by accessing the selected candidate’s application and updating their status to ‘Proposal to Hire.’
  • Complete all of the required fields and submit for review and approval.

Note:  A job offer cannot be made to the candidate until the Department of Human Resources has had an opportunity to review the Proposal to Hire to ensure that appropriate approvals, minimum qualifications, background check and other regulations have been fulfilled. 

Once the HR Recruiter receives the Proposal to Hire, we will check for the following:

  • The candidate chosen meets the minimum job qualifications (according to the current job description).
  • That the proposed pay is within the appropriate range and that there are no internal equity concerns. 
  • That references were obtained by the hiring department.
  • That any additional necessary budget/employment approvals were received.

Once the Proposal to Hire is fully approved, the HR Recruiter will:

  • Make a contingent offer to the selected candidate or authorize the hiring manager to make the initial contingent offer directly. All offers will be made contingent on the successful completion of the background check and education verification. Click here for Background Check Information.
  • Once contingencies are clear, we will coordinate the onboarding process, including the following:
    • First day instructions
    • New hire paperwork
    • Schedule the new hire for New Employee, Benefits and Safety Orientations.

Non-Benefit Based Temporary Positions

If you are hiring for a temporary non-benefit based position, once you have selected the candidate you want to hire:

  • Complete the paper Personnel Requisition (PR) form; be sure to list an assignment end date.  Get appropriate budget approval. The Budget Administrator or other authorized hiring authority will initiate the background check. Click here for Background Check Information.
  • Once the background check is initiated, submit the PR form to the Department of Human Resources for processing. HR will notify the hiring department when the background check is completed.
  • Bring the employee to the Department of Human Resources (Maher Hall, Room 101) on their first day to complete all required new hire paperwork.

If you are considering hiring an employee that is under 18 years of age, click here for information on hiring minors.

Student Employees

If you are hiring a student worker or federal work study student, please click here for important information on hiring or rehiring student workers. You can give a copy of this document to the employee to guide them through the process as well.

To hire a student worker (not federal work study), the hiring manager should follow the same steps listed above for Non-Benefit Based Temporary Positions.

To hire a federal work study student, the hiring manager must coordinate with the Student Employment Office (daviss@sandiego.edu) to gain approval to participate in this program.

If you are considering hiring an employee that is under 18 years of age, click here for information on hiring minors.