Human Resources

Drop Shadow

Time Off

Holidays (Staff and Administrators)

The university observes 12 holidays each year for which eligible employees receive pay.  Please see the Holiday Pay website for specific dates and Policy 3.9.1 in the Policy and Procedure Manual for further details.

Eligibility

  • All benefit based full-time employees
  • Benefit based part-time employees regularly scheduled to work 20 hours per week or more (pro-rated on hours worked)
  • Benefit based employees on alternate work schedules

Other Details

  • Temporary employees and part-time employees who work less than 20 hours per week are not eligible for paid holidays.
  • No employee will receive holiday pay for a holiday which is preceded or followed by an unauthorized absence or a suspension for disciplinary action.
  • Employees on leaves of absence (industrial or non-industrial) will not receive holiday pay, unless on an approved FMLA leave of absence.
  • Terminating employees must work the day following a holiday in order to receive holiday pay.  The last day on pay status cannot be a holiday.

Sick Leave

Faculty Sick Leave:

Faculty of the university do not earn sick leave.  Short absences due to illness or disability for less than 5 work days may be paid at the discretion of the supervisor.  Faculty off work due to illness or disability for more than 5 work days should contact their department and/or Human Resources to request a medical leave of absence.

Staff Sick Leave:

Sick leave is provided to eligible staff employees (those working 20+ hours per week in a benefit based position) and may be used for absences due to illness, disability, or necessary medical appointments for themselves or their family members.  Please see the Policy and Procedure Manual Section 3.9.3 for more details.

Accrual

Sick leave accrues at the rate of one (1) day per month, starting from the date of employment.  For eligible part-time employees who work 20+ hours per week or more, sick leave accrues on a pro-rated basis of hours worked.  Sick leave accrues at the end of each pay period.  Sick leave will not accrue for time worked in excess of 40 hours per week.  Maximum accrual is one hundred and twenty (120) days. 

  Full-time (40 hours per week) Full-time (37.5  hours per week) Part-time (20 hours per week)  
Per Year 12 days (96 hrs) 12 days (90 hrs) 12 days (48 hrs)
Per Month 8.0 hours 7.5 hours 4.0  hours
Bi-Weekly 3.6923 hours 3.4615 hours 1.8462 hours
Per Week 1.8462 hours 1.7308  hours 0.9231 hours
Per Day 0.3692  hours  0.3462 hours 0.1846 hours
Maximum Accrual 120 days (960 hrs) 120 days (900 hrs) 120 days (480 hrs)


Earned but unused sick leave will not be paid to the employee upon termination of employment.
Sick leave does not accrue during a leave of absence.  Employees off work due to illness or disability for more than 5 work days should contact their department and/or Human Resources to request a medical leave of absence.

Administrator Sick Leave:

Administrative employees of the university do not earn sick leave.  Short absences due to illness or disability for less than 5 work days may be paid at the discretion of the supervisor.  Employees off work due to illness or disability for more than 5 work days should contact their department and/or Human Resources to request a medical leave of absence.

Vacation

Faculty Vacation:

Faculty of the university do not earn paid vacation time.

Staff Vacation:

The university provides paid vacation time for eligible staff employees (those working 20+ hours per week in a benefit based position).  Temporary employees and employees working less than 20 hours per week are not eligible to earn paid vacation.  Staff employees earn paid vacation time at a rate determined by the length of service to the University.  Paid vacation does not accrue during a leave of absence.   Accrued vacation earned but unused will be paid to the employee upon termination of employment.  Please see the Policy and Procedure Manual Section 3.9.2 for more details.

Accrual

Full time employees earn paid vacation time as follows:

Full-Time (40 hrs/wk) 0 through 3 Years 4 through 10 Years 11+ Years
Per Year 10 days (80 hrs) 15 days (120 hrs) 20 days (160 hrs)
Per Month 6.6667 hours 10 hours 13.3333 hours
Bi-Weekly 3.0769 hours 4.6154 hours 6.1538 hours
Per Week 1.5385 hours 2.3077  hours 3.0769 hours
Per Day 0.3077  hours  0.4615 hours 0.6154 hours
Maximum Accrual 30 Days (240 hrs) 30 Days (240 hrs) 30 Days (240 hrs)
Full-Time (37.5 hrs/wk) 0 through 3 Years 4 through 10 Years 11+ Years
Per Year 10 days (75 hrs) 15 days (112.5 hrs) 20 days (150 hrs)
Per Month 6.25 hours 9.375 hours 12.5 hours
Bi-Weekly 2.8846 hours 4.3269 hours 5.7692 hours
Per Week 1.4423 hours 2.1635 hours 2.8846 hours
Per Day 0.2885  hours  0.4327 hours 0.5769 hours
Maximum Accrual 30 Days (225 hrs) 30 Days (225 hrs) 30 Days (225 hrs)
Part-Time (20 hrs/wk) 0 through 3 Years 4 through 10 Years 11+ Years
Per Year 10 days (40 hrs) 15 days (60 hrs) 20 days (80 hrs)
Per Month 3.3333 hours 5.0 hours 6.6667hours
Bi-Weekly 1.5385 hours 2.3077  hours 3.0769 hours
Per Week 0.7692 hours 1.1538 hours 1.5385 hours
Per Day 0.1538  hours  0.2308 hours 0.3077 hours
Maximum Accrual 30 Days (120 hrs) 30 Days (120 hrs) 30 Days (120 hrs)


Administrator Vacation:

The university provides paid vacation time for eligible administrative employees (those in benefit based positions).  Please see the Policy and Procedure Manual Section 3.9.2 for more details.

Administrative Vacation Tracking Form

Accrual

Full-time administrative employees earn 24 vacation days within each 12-month period of employment, beginning with each fiscal year. Those hired during the fiscal year will earn a pro-rated number of vacation days. Administrators with specified periods of employment of less than 12 months each year, but who work at least 20 hours per week, will receive pro-rated vacation time, as do those eligible part-time employees. Vacation may accrue and accumulate to a maximum of 30 days. No more vacation will accrue until the accrued amount drops below 30 days. Accrued vacation earned but unused will be paid to the employee upon termination of employment.