Positions are classified or reclassified on the basis of duties and responsibilities, as described in the job description. It is important that supervisors maintain current job descriptions all positions, to ensure that positions are properly classified and paid. The first step in classifying a position is to ensure that the job description is current and accurate. For information on writing job descriptions and the USD job description form, please see: Job Descriptions
The university classifies positions into salary range/pay grades using a point factor system. For staff positions, a Position Audit Committee comprised of representatives from each division meets as needed to review positions submitted for classification or reclassification. For administrative positions, a Human Resources committee meets as needed to evaluate and classify positions.
Exempt v. Non-Exempt
Positions that are determined to be non-exempt are subject to the wage and hour laws that regulate how we pay our employees. The key wage and hour laws require that non-exempt employees:
- Are paid at least two times per month
- Must maintain a written time record of hours worked (time card or other time record)
- Must be paid overtime compensation of 1.5 times the employee’s regular rate of pay for any hours worked in excess of 8 hours in the work day or 40 hours in the work week.
Exempt positions are those positions that are not subject to the wage and hour regulations described above. The determination of whether a position is exempt or non-exempt is made by Human Resources based on a careful review of the job description, in accordance with state and federal regulations. Exemptions may be made for Executive, Administrative or Professional positions that meet certain criteria regarding salary and position responsibilities. For a more information on the exemptions available under wage and hour regulations, please see: exemption information