The goal of the One Card program is to eliminate the need for out-of-pocket expenses and is designed to provide an efficient way to process low dollar orders of University business-related goods, merchandise, and travel related expenses. Qualified purchases within a predetermined single transaction purchase limit ($5,000) can be charged directly to the One Card. The program also facilitates compliance to University and IRS procedures with regard to substantiation of business expenses. All One Card purchases are billed centrally to the University and paid to the card sponsor, U.S. Bank, on a monthly basis.
Although the purchases related to the One Card are centrally billed, the University employee (cardholder) is still responsible to ensure all purchases made with the One Card are in conjunction with a University of San Diego business purpose. Cardholders are required to reconcile their statement and/or charges on a monthly basis to ensure that charges are legitimate and that transactions are posted to the correct POETS/GL account(s).
This program provides many benefits to cardholders, employees, departments and the University, for example:
o Cardholders can obtain goods and merchandise quickly and efficiently by dealing directly with suppliers;
o Cardholders can make travel arrangements and pay for travel costs directly with the One Card;
o Cardholders may use the One Card to make purchases at the USD Torero Store and/or any of the dining facilities on campus;
o Cardholders need not use personal funds for purchases;
o Purchase requisitions or payment requests are not required for qualified purchases;
o Petty cash funds are not necessary to cover purchases;
o The number of purchase orders, invoices, payment requests, and checks processed are significantly reduced on a University-wide basis; and
o Faculty and staff can better focus on value-added activities for the University.