Finance Office

Drop Shadow

Forms and Documents

Employee Expense Forms:

Excel:

Employee Expense Report (Excel)

  • This form should be used for employee expense reimbursements and if charging one or two POETS codes. This form can be used to reconcile T&E card expenses.

Itemized Employee Expense Report (Excel)

  • This form should be used for employee expense reimbursements and if charging more than two POETS codes. This form can be used to reconciled T&E card expenses.

Purchasing Card Transaction Log (Excel)

  • This form should be used to reconcile Purchasing Card transactions each month.

Alcala Card Transaction Log Worksheet (Excel)

  • This form should be used to reconcile Alcala Card transactions each month.

PDF:

Employee Expense Report (PDF)

  • This form should be used for employee expense reimbursements and if charging one or two POETS codes. This form can be used to reconciled T&E card expenses.

Petty Cash Voucher (PDF)

  • This form should be used for expense reimbursements under $100.

Purchasing Card Transaction Log (PDF)

  • This form should be used to reconcile Purchasing Card transactions each month.

Employee Travel Advance Request Form and Reconciliation (PDF)

  • This form should be used for employee travel advances. Use this form for both the request and reconciliation.

Non-Employee Payment Forms:

Excel:

Payment Request (Excel)

  • This form should be used for payments to non-employees.  

PDF:

Payment Request (PDF)

  • This form should be used for payments to non-employees.

Wire Payment Request (PDF)

  • This form should be used for wire payments (domestic and/or international) to non-employees.

ACH Authorization Form (PDF)

Student Forms:

Excel:

Student Expense Report (Excel)

  • This form should be used for expense reimbursements to students over $100

Student Payment Request (Excel)

  • This form should be used for payments to students 

PDF:

Petty Cash Voucher (PDF)

  • This form should be used for expense reimbursements under $100

Miscellaneous Forms:

Excel:

Per Diem Chart - Domestic (Excel)

PDF:

Business Purpose Form (PDF)

Missing Receipt Declaration (PDF)

Mileage Form 2014 (PDF)

Mileage Form 2013 (PDF)

Per Diem Form (PDF)

Gift Form (PDF)

ACH Authorization Form (PDF)

Corporate Card Applications:

Travel and Entertainment Application (PDF)

Purchasing Card Application (PDF)

Alcala Card Application (PDF)