Finance Office

Drop Shadow

Forms and Documents

You will find all of the forms associated with Accounts Payable below. Please click on an item for a complete list of forms related to each category and any specific information about each form.

Employee Forms

Excel:

Quick Expense Report (Excel)

  • This "quick" one-page form should be used for employee expense reimbursements and if charging one or two POETS codes. This form can be used to reconcile T&E card expenses.

Employee Expense Report (Excel)

  • This form should be used for employee expense reimbursements and if charging one or two POETS codes. This form can be used to reconcile T&E card expenses.

Itemized Employee Expense Report (Excel)

  • This form should be used for employee expense reimbursements and if charging more than two POETS codes. This form can be used to reconciled T&E card expenses.

Petty Cash Voucher (Excel)

  • This form should be used for expense reimbursements under $100.

Purchasing Card Transaction Log (Excel)

  • This form should be used to reconcile Purchasing Card transactions each month.

PDF:

Employee Expense Report (PDF)

  • This form should be used for employee expense reimbursements and if charging one or two POETS codes. This form can be used to reconciled T&E card expenses.

Petty Cash Voucher (PDF)

  • This form should be used for expense reimbursements under $100.

Purchasing Card Transaction Log (PDF)

  • This form should be used to reconcile Purchasing Card transactions each month.

Employee Travel Advance Request Form and Reconciliation (PDF)

  • This form should be used for employee travel advances. Use this form for both the request and reconciliation.

Non-Employee Forms

Excel:

Payment Request (Excel)
  • This form should be used for payments to non-employees.  

Wire Payment Request (Excel)

  • This form should be used for wire payments (domestic and/or international) to non-employees.

PDF:

Payment Request (PDF)

  • This form should be used for payments to non-employees.

Wire Payment Request (PDF)

  • This form should be used for wire payments (domestic and/or international) to non-employees.

ACH Authorization Form (PDF)

Student Forms

Excel:

Student Expense Report (Excel)

  • This form should be used for expense reimbursements to students over $100

Petty Cash Voucher (Excel)

  • This form should be used for expense reimbursements under $100.

Student Payment Request (Excel)

  • This form should be used for payments to students 

PDF:

Petty Cash Voucher (PDF)

  • This form should be used for expense reimbursements under $100

Miscellaneous Forms

Corporate Card Applications

Per Diem Rate Information