Reserving a Space

All student organization events/meetings must be registered on EVR prior to making a reservation.  Before completing your EvR, check your date and location on the USD Calendar.

1)  Reservations are made through the EVR form for all Student Organizations.

2)  Room Capacities

To find a list or room capacities click here

3)  Student technicians:

A student technician is required for all event in Shiley Theater at an extra rate.  Your reservation will not be confirmed until a Shiley Technician Information form is submitted to Campus (UC 210) at least 3 weeks before your event.

4)  Room maintenance:

Always leave the rooms/ facilities in the condition that you found them. The use of candles is strictly prohibited. Please call x4592 during your event for needs in the UC or Salomon hall, such as additional trash bags, questions, and time changes.  For similar needs at alternate venues please use the corresponding numbers listed above and you will be put in touch with Operations for that venue. When using a classroom please call Facilities at x4250 or for an unlock call Public Safety at x7777.

5)  Outdoor events: 

Students are permitted to conduct an event outside, however permission must be obtained through the Campus Scheduling Office due to time, noise and other restrictions. If you require tables/chairs for an event on-campus that is outdoors, or in a building that doesn’t already supply tables/chairs (ie. Aromas, classrooms), contact campus scheduling scheduling@sandiego.edu. Amplified sound is only to be played between the hours of Noon and 1pm in front of the UC/SLP.

Space reservations for the outdoor space and fields should be requested through EvR.

6)  Cancellation policy: 

A minimum of three days is needed for changes and a minimum of 24 hours is needed for cancellations. 

7)  Reminders:

• At the time of your request, please provide information on any special set-up needs. 

• All catered events MUST be hosted by USD Banquets and Catering.

• Groups are expected to leave rooms in the same conditions as they are found.

• Open flames and/or use of flammable materials are prohibited in USD facilities

 

 

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