Reserving a Space

1)  Read the Facility Reservation Policy

Please read the facility reservation policy prior to contacting the Campus Scheduling.   You may also wish to fill out the facility reservation form in order to gain a better understanding of your needs.

2)  Reserve by calling Campus Scheduling:

Reserving an on-campus site or facility is relatively easy and should be done prior to any marketing or advertising.  Be sure to make your room reservation early to ensure the best possible accommodations for your event.   Most reservations, with exception to the facilities listed below, are made directly through the Campus Scheduling at x4592 or scheduling@sandiego.edu.  Excpetions to calling Campus Scheduling are:  Manchester Conference Center, IPJ, Alumni Center, JPC, Dining Facilities and Residence Halls. 

3)  Exceptions to calling Campus Scheduling:

The following facilities should be booked using the numbers provided as opposed to using Campus Scheduling (*=additional cost for renting space):

• *Manchester Conference Center- call the Conference Center Coordinator at x5976 or yasmins@sandiego.edu
• *Institute for Peace and Justice (IPJ)- call the Operations Manager at x7808 or ipjopers@sandiego.edu
• Alumni Center- please contact Suzette Nguyen at x4534 or suzette@sandiego.edu
• *Jenny Craig Pavilion Events- call JCP at x7531
• Dining Facilities (Aromas, Torero Grille) at x8883
• Residence Hall Lounges-  please contact the desired Residence Hall lounges directly or contact Residence Life at x4777 if unsuccessful.

4)  Room Capacities

To find a list or room capacities click here

5)  Reservation Timeline:

Meeting rooms and other venues are scheduled annually in May for the upcoming academic year.  Classrooms are scheduled by semester only.  Availability is as follows:

• May 1--classrooms available to schedule for upcoming fall semester.
• August 1--classrooms available to schedule for upcoming intersession.
• November 1--classrooms available to schedule for upcoming spring.
• February 1--classrooms available to schedule for upcoming summer.

6)  Student technicians:

A student technician is required for all event in Shiley Theater at a rate of $25/hour.  Your reservation will not be confirmed until a Shiley Technician Information form is submitted to Campus (UC 210) at least 3 weeks before your event.

7)  Room maintenance:

Always leave the rooms/ facilities in the condition that you found them. The use of candles is strictly prohibited. Please call x4592 during your event for needs in the UC or Salomon hall, such as additional trash bags, questions, and time changes.  For similar needs at alternate venues please use the corresponding numbers listed above and you will be put in touch with Operations for that venue. When using a classroom please call Facilities at x4250 or for an unlock call Public Safety at x7777.

8)  Outdoor events: 

Students are permitted to conduct an event outside, however permission must be obtained through the Campus Scheduling Office due to time, noise and other restrictions. If you require tables/chairs for an event on-campus that is outdoors, or in a building that doesn’t already supply tables/chairs (ie. Aromas, classrooms), contact campus scheduling scheduling@sandiego.edu.

9)  Cancellation policy: 

A minimum of three days is needed for changes and a minimum of 24 hours is needed for cancellations. 

10)  Reminders:

• At the time of your request, please provide information on any special set-up needs. 
• All catered events MUST be hosted by USD Banquets and Catering.
• Groups are expected to leave rooms in the same conditions as they are found.
• Open flames and/or use of flamable materials are prohibited in USD facilities

 

 

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