Reserving a Space

All student organization events/meetings must be registered on EVR prior to making a reservation.  It is strongly encouraged to check the USD Calendar prior to completing your EVR Form.

1)  Reservations are made through the EVR form for all Student Organizations.

2)  Locations on campus which are not reserved by Campus Scheduling:

The following facilities should be booked using the numbers provided as opposed to using Campus Scheduling (*=additional cost for renting space):

• *Manchester Conference Center- call the Conference Center Coordinator at x5976 or yasmins@sandiego.edu

• *Institute for Peace and Justice (IPJ)- call the Operations Manager at x7808 or ipjopers@sandiego.edu

• Alumni Center- please contact Suzette Nguyen at x4534 or suzette@sandiego.edu

• *Jenny Craig Pavilion Events- call JCP at x7531

• *Shiley Theatre- Ben Seibert at bseibert@sandiego.edu

• Dining Facilities (Aromas, Torero Grille) at x8883

• Residence Hall Lounges-  please contact the desired Residence Hall lounges directly or contact Residence Life at x4777 if unsuccessful.

3)  Room Capacities

To find a list or room capacities click here

4)  Reservation Timeline:

Meeting rooms and other venues are scheduled annually in May for the upcoming academic year.  Classrooms are scheduled by semester only.  Availability is as follows:

• May 1--classrooms available to schedule for upcoming fall semester.

• August 1--classrooms available to schedule for upcoming intersession.

• November 1--classrooms available to schedule for upcoming spring.

• February 1--classrooms available to schedule for upcoming summer.

5)  Student technicians:

A student technician is required for all event in Shiley Theater at a rate of $25/hour.  Your reservation will not be confirmed until a Shiley Technician Information form is submitted to Campus (UC 210) at least 3 weeks before your event.

6)  Room maintenance:

Always leave the rooms/ facilities in the condition that you found them. The use of candles is strictly prohibited. Please call x4592 during your event for needs in the UC or Salomon hall, such as additional trash bags, questions, and time changes.  For similar needs at alternate venues please use the corresponding numbers listed above and you will be put in touch with Operations for that venue. When using a classroom please call Facilities at x4250 or for an unlock call Public Safety at x7777.

7)  Outdoor events: 

Students are permitted to conduct an event outside, however permission must be obtained through the Campus Scheduling Office due to time, noise and other restrictions. If you require tables/chairs for an event on-campus that is outdoors, or in a building that doesn’t already supply tables/chairs (ie. Aromas, classrooms), contact campus scheduling scheduling@sandiego.edu. Amplified sound is only to be played between the hours of Noon and 1pm in front of the UC.

8)  Cancellation policy: 

A minimum of three days is needed for changes and a minimum of 24 hours is needed for cancellations. 

9)  Reminders:

• At the time of your request, please provide information on any special set-up needs. 

• All catered events MUST be hosted by USD Banquets and Catering.

• Groups are expected to leave rooms in the same conditions as they are found.

• Open flames and/or use of flammable materials are prohibited in USD facilities

 

 

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