Enterprise Resource Planning (ERP) Technologies

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Document Management System

The Document Management system team creates, maintains, and provides support for the electronic documents systems at the University of San Diego. Our primary solution is the Banner Document Management System (BDMS). BDMS is designed for use with Banner in a higher education environment and is integrated into five functional areas – Advancement Services, Admissions, Financial Aid, Human Resources, and Student common.

The Document Management System team seeks to eliminate all paper forms on campus. Documents are scanned or imported into BDMS and then indexed. The indexing process associates each document with a Banner student ID so they can be retrieved at any time. Documents do not have to be related to Banner to be stored in our BDMS system, and some documents can be indexed automatically without requiring extra effort by the user. Of course, documents are stored securely and only people with the right access levels can view them.

The Document Management system team has deep knowledge in the following areas:

  • Providing expert support for BDMS, including subsystems such as ImageCapture, Document Manager, and WebXtender.
  • Converting paper forms to electronic forms.
  • Setting up scanning environments for paper documents.

WebXtender
Web access for Application Xtender can be used to query and view documents as well as to scan and index documents and batches. It is accessible to faculty and staff via the Xtender tab on the MySanDiego portal.

Image Capture
Image Capture is an efficient method of scanning documents. It is installed on a desktop and connected to a scanner and can only be used to scan documents in a batch.

Document Manager
Document Manager is a desktop application designed for heavy users of Xtender. It is faster and has all the features of BDMS, including scanning, querying, annotating, indexing individual documents, and more.

Related Links
Frequently Asked Questions (FAQ)
AppXtender e-mail: xtenderimaging@sandiego.edu
USD Help Desk (24/7): (619) 260-7900
BDMS AppXtender Access Request form
New Production Change/Service Request form