Posting Policies pdf
Posting Materials in Campus Dining Areas
Table Tents, Posters, Fliers, Coffee Sleeves, etc.
To post or display any materials in the dining areas oncampus, you must first receive approval from Auxiliary Services Marketing (Director of Marketing for Auxiliary Services, Loryn Johnson x2356). You will need to provide a draft copy of the posting, contact name, phone number and the dates you would like your materials to be posted. Contact Marketing as soon as possible to be put on the schedule. You may email your request to: lorynj (at) sandiego.edu.
After receiving approval on the materials and the posting date, it is the responsibility of the organization to design, print and deliver the items, as follows:
- Sorted table tents should be delivered to Marketing in UC-137 for distribution. For important details on sorting, see 'dining table info' below.*
- Mounted posters should be delivered directly to the dining area. It is your responsibility to secure an easel. Let a supervisor on duty know that you have received prior approval from Marketing before posting.
- Labeled coffee sleeves should be delivered directly to the dining area(s). Sleeves should be given to a supervisor on duty. Let them know that you have received prior approval from Marketing.
- Fliers and posters for bulletin boards should be delivered to Marketing in UC-137 for distribution.
Please note: Dining Services is not responsible for any materials once they are posted. If you would like your materials back, it is recommended that you retrieve them within three days of posting.
What Can and Cannot Be Posted
- Materials printed on papers that bleed when wet will not be posted, or set out for distribution, and will need to be reprinted on acceptable paper. See paper colors below.
- Nothing is to be posted without prior permission; anything that is posted without permission will be thrown out immediately.
- Dining Services has the right to refuse any potential postings.
- At no time will more than two table tents/fliers be allowed on any one table.
- Nothing is to be posted on the walls or windows of any dining area.
- The posting of student election info, for individual candidates, is not permitted in our areas.
- With a few exceptions, only materials relating to on-campus events are allowed. The decision to post off-campus (student-related only) events will be left up to the discretion of the Director of Marketing.
Tent Paper Size, Type and Colors
Be sure you are clear on which papers are acceptable before having your tents printed:
- Preferred size of each tent is 4 1/4" x 5 1/2". (This allows two to fit on an 8 ½” by 11” sheet of paper).
- Acceptable (pastel) paper colors: Grey, Stardust, White, Ivory, Tan, Canary, Buff, Pink, Orchid, Peach, Salmon, Blue and Green.
- USD Copy & Graphics can print, cut and fold your tents. Request a 67-pound paperweight so tents will stand properly. Preferred file format is a pdf. Contact their office at ext. 4890, or (619) 260-4890.
- The deeply colored and bright papers (Astrobrites) will bleed when wet, and permanently stain the tables. To avoid this, you are not permitted to use the following colored papers for any table tents, or fliers that will be put on dining tables, or in dining areas: Teal, Celestial Blue, Cosmic Orange, Fireball Fuchsia, Gamma Green, Goldenrod, Lift-Off Lemon, Lunar Blue, Mars Magenta, Orbit Orange, Planetary Purple, Plasma Pink, Pulsar Pink, (pastel) Red, Re-entry Red, Rocket Red, Solar Yellow, Terra Green.
Timelines
- Materials will be posted in a timely manner in relation to the date of the event, on a first-come first-serve basis.
- Please be sure to deliver your tents at least one day prior to when you would like them posted.
- Table tents are allowed on the tables for a maximum of four consecutive days. Due to high traffic and cleaning, most tents will only last on tables for a few days.
- Tents will be posted no more than two weeks in advance of an event.
Bulletin Boards
Each dining area has an encased bulletin board that has space available for event postings. You must also receive prior approval to have materials posted here, and nothing should be taped to the outside of these boards or on the walls or tables in any dining area.
If you have a recurring event, we strongly suggest you submit fliers to be posted in these boards in lieu of table tents. Tents for recurring events will not be posted consecutively.
Labels for Coffee Sleeves
If you would like to label coffee sleeves to market an event, contact Marketing at least one week before you would like the sleeves to be put out. You may label up to 300 sleeves per event. They will be distributed at the dining locations where coffee is served. It is your responsibility to arrange to pick up the sleeves from Marketing, label them with your own labels, and deliver them directly to each dining area by the day before the scheduled display date.
Dining Tables and Sorting Info
*To sort: After having the tents printed, divide them by number of tables per dining area, rubber-band them and put a sticky note on each stack that says which dining area they are for and the date they should be posted. Deliver them to: Loryn Johnson, UC 137.
Number of tables per area:
Main Dining 55, Marketplace (Market, Deli and Bakery) 30, Aromas 25, Missions Café 10, Bert’s Bistro 25, andLa Paloma 25 (you may deliver approved tents directly to a supervisor on duty at the following locations: Bert’s Bistro and La Paloma). Total number of tables: 170.
Branding
For university branding guidelines and logo use, please refer to the 'Official Visual and Communications Style Manual' posted on the University Relations web site. http://www.sandiego.edu/marketing/brand-manual.php
Thank you for your cooperation! If you have further questions please contact Loryn Johnson, Director of Marketing for Auxiliary Services, UC 137, x2356 or 619/260-2356, lorynj (at) sandiego.edu.
10/08
