Registration:  The IPJ Conference Rooms A-D will be open from 7:30 AM - 10:00 AM on the day of the event to begin registration, poster and display set up.  Stop at the registration desk to receive a name tag, conference book, t-shirt, your assigned poster/display location and other instructions. 

Lunch:  A buffet lunch will be provided for all participants and attendees from 12:15 pm - 2:15 pm.

Presentation Formats: Students must select one of  the following two types of presentations and follow the appropriate guidelines listed below.

1. Posters:   A presentation using text and images to convey complex information such as original research or an internship experience.  The poster presents this information in a clear, accurate and visually pleasing manner.  See below for more information.

2. Visual Arts Displays:  An original work of art created individually or collectively by a Visual Arts Student under the guidance of a faculty advisor.  Submitted works must display a high level of visual, technical and critical sophistication.  See below for more information.

3.  Time Based Media Art Work Submissions:  A video, sound, or computer based work of art created individually or collectively by a Visual Arts or Music Student under the guidance of a faculty advisor. Submitted works must display a high level of critical and technical sophistication. At this time we are not able to accommodate live music performance. See below for more information.

Dress:  Appropriate dress is nice/casual (i.e., no jeans, t-shirts, flip-flops) to dressy, but comfortable.  Coat and tie/business suit is optional.  Since you will be standing in place for at least 1.5 hours, your shoes should be comfortable.

Posters:  Each poster space is approximately 4 ft. x 4 ft. (actually 2 inches less than this, so about 46" by 46"); all poster materials should fit within this space.  (This is one-half of a 4 x 8 ft poster board shared with another presenter.)  The entire space need not be used.  All posters shall include: the presenter's name(s), departmental/program affiliation, the faculty advisor's name and (for internships) the internship supervisor's name and afilliation.  Please check with the contact person for your discipline (click here for a list of contacts) to to review the appropriate presentation format for your discipline.

All poster materials should be able to be affixed with standard pushpins (i.e., materials should not be mounted on thich cardboard or foamcore.) Pushpins will also be provided.  If you have such a poster, you will need extra long pins (greater than 1 inch) to affix your poster.  NOTE: You may use a tri-fold type cardboard poster only for Political Science/International Relations internship presentations since these are collected and used for other purposes.

Posters shall be removed no sooner than 2:15 pm and no later than 3:00 pm.  Pushpins can be returned to the registration tables.  Students who are unable to remove their posters themselves should arrange for their poster to be removed by someone else.  Posters not removed by 3:00 pm may be discarded.

Visual Arts/Time Based Media Art Presentations :  Present an individual work of art in any medium of your choosing. Two dimensional works should be framed or mounted on a rigid support and be easily displayed on a single large studio easel. Three dimensional works should be easily set up on the floor or on a sculpture pedestal and should not exceed 4 square feet of floor space. The student needs to check on the availability of appropriate pedestals. Time based media works (video, sound, computer) should be presented at a video, sound, or computer station. All video submissions must be on a video formatted DVD and should be no longer than 15 minutes. Students presenting time based media works must contact one of the Art or Music faculty representatives IN ADVANCE for inclusion on the play lists. All submitted works must be easily set up and dismantled. All presentations shall include: the presenter's name(s), departmental/program affiliation, the faculty advisor's name and (for internships) the internship supervisor's name and affiliation. Please check with the contact person for your discipline (click here for a list of contacts) to review the appropriate presentation format for your discipline.

Students are required to display an artist statement of approximately 150 words, that clearly discusses the intentions of the artist and places the work in context of a broader series or body work.  

Displays shall be removed no sooner than 2:15 p.m. and no later than 3:00 p.m.. Students who are unable to remove their presentations themselves should arrange for their work to be removed by someone else. Artwork not removed by 3:00 p.m. may be discarded.